Managing Project Scope and the Impact of Change

You are about to kick off a project. The scope and budget are set – or are they? This project is too important: You need to keep a good handle on it to ensure the team members don’t squander their hours away.

This course takes an in-depth look at each step involved in estimating time, resources and costs for budgeting and scheduling a project. Gain the tools and skills needed to ensure projects are delivered on time, on budget and with the high-quality work expected of your team.

The PMI Authorized Training Partner logo is a registered mark of the Project Management Institute, Inc.

This course can be applied to the following certificates:
Project Management – Advanced Certificate
Project Management Certificate

Instructor

Sam Coomar, MBA, PMP, DASSM, CSM, Six Sigma Black Belt

Sam Coomar, MBA, PMP, DASSM, CSM, Six Sigma Black Belt

Sam Coomar is a business leader with varied experiences in business development, management, information technology and project management. Sam is currently a program manager in life sciences and information technology. He has worked for AON and CVS-Caremark in program management ... read more

Who Should Attend

  • Business analysts
  • Team members
  • Project stakeholders
  • Project leaders/doers who need a better understanding of managing scope
  • Full-time project managers

Benefits and Learning Outcomes

  • Improve management of persons who cite requirements and request changes.
  • Clarify the vision associated with a project through improved scope definition.
  • Increase accountability for changes made throughout a project’s life cycle.

Course Outline/Topics

Seminar Overview

You are about to kick off a project you’re managing. The scope and budget are set – or are they? This project is too important: you need to keep a good handle on it to ensure the team doesn’t squander their hours away.

This course provides an in-depth look at ways to define a project’s scope clearly and concisely. Once the scope is approved, ways to deal with scope changes are addressed.

Value to the Organization

  • Reduce runaway projects due to scope management problems.
  • Improve accountability in changes made throughout the life of a project.
  • Establish the basis of organizational rigor in controlling project scope.

Defining the Project’s Scope

  • Defining Scope
  • Project Scope Management- what, where and when
  • Product scope versus project scope
  • The Role of the PM in Project Scope Management
  • Project charter scope examples
  • Good and not-so-good scope statement examples
  • Evaluating your project charter’s scope
  • Scope statement components
  • Do’s and Don’ts
  • Roles and responsibilities in scope management

Discussion: Share your thoughts about scope management practices (good and bad) you have seen or experienced in a store.

Discussion: Review project charter templates.

Scope Details

  • Creating a Service Level Agreement
  • SLAs: It’s all about the details
  • Defining project deliverables
  • The magic of milestones
  • WBS: physical vs. functional

Exercise: Craft a requirements specifications document template

Discussion:  Critique a sample WBS

Setting Expectations with Stakeholders

Satisfying Stakeholders

  • Stakeholder influence
  • Stakeholder register
  • How to conduct a Stakeholder Analysis
  • Balancing the interests of stakeholders
    • Types on Conflict
    • The Power Interest Grid
  • Offering Critical Conversations
    • Conflict Resolution
  • Maintaining Relationships in Troubled Times
    • Negotiations

Exercise: Develop a stakeholder register for the Shelter Box project.

Exercise: Create a Stakeholder Power/Interest Grid for the Shelter Box project.

Exercise: Building and Maintaining Good Relationships – What would you do?

Change Management

  • Scope Management & Change Management
    • Who does change control?
    • Change management – The change process
    • The role of the Change Control Board (CCB)
    • Differentiating change management
    • When to apply change management processes
  • Project Management Maturity Model
  • Change control processes and documents
    • PMI’s ® Project Integration Management
    • Change request document
    • Change log
    • Ways to reduce changing requirements

Exercise: Develop a change management process for the Shelter Box effort

Final Exercise (in lieu of Final Exam)

  • Exercise: Prepare 3 documents cited in this class for a current or former work project.

 

Prerequisites

Project Management Foundations or equivalent experience

Notes

This course should not be taken in addition to the former, one-day Stakeholder Management course, as the content is very similar.

Date: Tue-Wed, May 7-8, 2024

Delivery Method: In-person

Time: 8:30am-4:30pm CT

Location: UWM School of Continuing Education

Instructor: Sam Coomar MBA, PMP, DASSM, CSM, Six Sigma Black Belt

Fee:

$845 by Apr 23, 2024
$895 after Apr 23, 2024

CEUs: 1.4, PDUs: 14.0

Enrollment Limit: 20

Program Number: 5025-15526

Note: This class is in-person at UWM SCE, 161 W. Wisconsin, Milwaukee.  Participants will also receive an email invitation to log into the course on Canvas, UWM’s learning management system, to access additional course materials and resources prior to the course start date.

Participants will receive instructions for logging into Canvas to access course materials and Zoom links approximately one week prior to the course start date.

Registration Deadline: May 7, 2024

Register Now

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