Student Appropriations Committee (SAC)

For the Spring 2023 Funding Period(Fall 2022 Grant Process):

Grant Trainings will take place:

Monday, October 3rd, 1pm-2pm in Union W191

Tuesday, October 4th, 10am-11am in Union W191

Wednesday, October 5th, 4pm-5pm Union 344

Thursday, October 6th 2pm-3pm in Union W191

Friday, October 7th, 12pm-1pm in Union W191

Last call training on Friday, October 14th, 12pm-1pm in Union 344 – Your organization will be ineligible for grants if you miss this deadline!

 

Grants are due by Friday, October 28 at noon.

Hearings will take place the weekend of Friday-Sunday, Nov 11-13

If all goes well, you should receive an email about approved and denied grants by December 4th.

 

 

Use the Table below for more detailed information about the SAC process

Welcome to SAC

What We Do

Each semester, the Student Appropriations Committee allocates roughly $200,000 of segregated fees to registered student organizations (RSOs). RSOs must ensure that they are properly registered with Student Involvement in order to apply for these grants! The link to apply for grants through Presence will be announced soon. If you have any questions throughout the grant application process, please email sa-sac@uwm.edu.

If you’re interested in joining SAC, please fill out the Shared Governance committee form on Presence!

 

Important Acronyms

SA → Student Association

SAC → Student Appropriations Committee

RSO → Registered Student Organization

SI → Student Involvement

Training & Resources

Training & Resources

Do's and Don'ts of SAC

What does your RSO need funding for?

  • SAC will not fund anything where a free alternative on campus exists.
  • Additionally, SAC will not fund anything for an academic, personal, political, commercial gain, or anything not in accordance with UW-System Administrative Policy 820.

 

What we fund…*

  • Union Event Services
  • Room Costs
  • Equipment Rentals
  • Stages
  • University Union Staff Services
  • Marketing through Union Marketing
  • Flyers, Posters, Banners, Printing
  • Promotional Items (Under $5 each)
  • Honorarium
  • Performers and Lecturers
  • Guests and Artists
  • Tools and Equipment
  • Travel Costs
  • Hotels and Airfare
  • Rental Vehicles and Admissions
  • Items specific to RSO needs and mission

*This is not an exhaustive list, but rather a list of the most common items we fund.

What we do NOT fund…**

    • Decorations
    • Cutlery
    • Prizes
    • Helium Tanks
    • Honorariums with a conflict of interest
    • Gifts to UWM Faculty or Staff
    • Gifts, Donations, or Contributions
    • Individual Membership Dues
    • Computers, Laptops, or Tablets (where a free alternative exists)
    • Printers or Ink Cartridges
    • Paper Shredders
    • Improvements to Space
    • Furniture
    • Cleaning Products
    • Dry Erase Boards
    • Chalk Boards
    • Food Products
    • Office Decorations
    • Alcohol or Drugs
    • Personal Items ***
    • Clothing and Uniforms
    • Awards
    • Personalized Name Tags
    • Personalized Business Cards
    • Study Aides
    • Anything with a Free Alternative

 

Justifications
Acceptable Forms of Justification

      • Screenshots/Snips
      • PDF Documents
      • Quotes
      • Any other NON-EDITABLE Document

Unacceptable Forms of Justification

      • Word Documents (unless used to compile screenshots/snips)
      • List Prices from UWM Websites
      • Emails (unless submitted as a screenshot)
      • Any other EDITABLE Document

Any use of unacceptable forms of justification will result in portions of your grant being denied.

**This is not an exhaustive list, but rather a list of the most common items we do not fund.
***Any items funded by a SAC grant must have a designated spot to remain on campus.***

(Optional)Grant Hearing Process

Grant Hearing Process

(Optional) Attend your grant hearing date. Don’t be late! Plan to have at least two people attend. Present and defend your grant. Why is it relevant to your RSO and its mission? What are the goals for the funding?

The committee will vote on the spot regarding your grant.

Finalizing Budget Requests. Once SAC has completed all grant hearings, they will determine whether or not they can fund every RSO’s grant in entirety. If a cut needs to be made, it will be made equally to every grant request for that semester.

Hearing back from SAC. Once finalized, each RSO will hear back from SAC regarding the total amount they have been allocated for each grant.

At the end of your hearing, your grant(s) will be tentatively approved at a certain amount.

What to do after the hearing?

Viewing your Grant…

  • After you receive your email from SAC, log in to Presence and view your approved budget.

If you requested an Event Grant…

  • Schedule a meeting with your Student Involvement Liaison at least 6 weeks prior to your event date.
  • Completed contract paperwork must be turned in to the SI office at least 30 days prior to your event. Any person(s), including honorariums, being paid for a service, performance, or to speak, must be paid by contract.

If you requested an Operations Grant…

  • RSOs purchasing items will need to complete an inventory agreement form (available in the SI office) and are subject to a yearly audit.
  • Be sure to make all orders via the “Student Organization Expenditure Form” found in Engage.

If you requested a Travel Grant…

  • Schedule a meeting with the Student Involvement Business Manager at least 21 business days prior to departure to make travel arrangements. The SI Business office will book ALL TRAVEL ARRANGEMENTS.

General Information

    • For Events and Operations grants, contact Union Marketing Services to use your marketing quotes.
    • For all grants, the SI office will place all orders and make all payments.
    • Reimbursements for anything are not allowed.
    • Be prepared with any relevant information concerning your requests such as budget, designs, and purpose.

Important contact info

Contact Information

Questions on the grant process?

Student Appropriations Committee

Location: Student Union Suite EG79J

Email: sa-sac@uwm.edu

Planning an Event on Campus?

Union Event Services

Location: Student Union Suite 300C

Email:reservat@uwm.edu

Phone: 414-229-4828

Need a Marketing Quote?

Union Marketing
Location: Student Union WG50

Email:markdesk@uwm.edu

Phone: 414-229-5538

Spending Any of Your Grant or Making Travel Plans?

Student Involvement

Location: Student Union 363

Email:si-busoffice@uwm.edu

Phone: 414-229-5780

The previous 2 years of committee documents can be found HERE as is required by the University Records Retention Timeline. For any further information please file a Public Records Request with the OAC sa-oac@uwm.edu.