Student Appropriations Committee (SAC)
For Fall 2019, SAC Grants are due on Wednesday, October 23rd at 4:30 PM.
NO LATE GRANTS WILL BE ACCEPTED.
Each semester, the Student Appropriations Committee allocates roughly $200,000 of segregated fees to registered student organizations (RSOs). RSOs must ensure that they are properly registered with Student Involvement in order to apply for these grants! The link to apply for grants through Presence will be announced soon. If you have any questions throughout the grant application process, please email firstname.lastname@example.org.
If you’re interested in joining SAC, please fill out the Shared Governance committee form on Presence! **Presence is our new platform that replaced Engage. It works best on Chrome, so if it seems to be down, try a different browser.**
***** PLEASE STAY TUNED TO YOUR EMAIL FOR UPDATES REGARDING SAC DATES, GRANTS, AND CAPS. ****
SA → Student Association
SAC → Student Appropriations Committee
RSO → Registered Student Organization
SI → Student Involvement
Training & Resources
- Guiding Policies:
- Get quotes:
- Get a hotel quote
- Get a fuel quote
- Get an Event Marketing Quote – DEADLINE FOR REQUESTS IS OCTOBER 18 AT 4:30 PM
- Get an Operations Marketing Quote – DEADLINE FOR REQUESTS IS OCTOBER 18 AT 4:30 PM
- Get an Event Space Quote – DEADLINE FOR REQUESTS IS OCTOBER 14 AT MIDNIGHT
- **Please note: This is not a reservation.**
- Grant Applications:
- Panther Presence
- Log in
- Click on the person icon in the top right
- In the drop down menu, select “Admin Dashboard”
- Once the page is loaded, go to the menu on the left and select “Manage,” then “Finance”
- *Note: Only RSO Officers have access to this*
- Go to the upper right corner, click “Create” and then “Allocation”
- For detailed instructions, see the SAC Spring 2020 Training powerpoint linked above
- Sign up for a grant hearing
- Be sure to sign up for one slot PER GRANT!
- Panther Presence
Training Session Dates
What does your RSO need funding for?
- SAC will not fund anything where a free alternative on campus exists.
- Additionally, SAC will not fund anything for an academic, personal, political, commercial gain, or anything not in accordance with UW-System Administrative Policy 820.
What we fund…*
- Union Event Services
- Room Costs
- Equipment Rentals
- University Union Staff Services
- Marketing through Union Marketing
- Flyers, Posters, Banners, Printing
- Promotional Items (Under $5 each)
- Performers and Lecturers
- Guests and Artists
- Tools and Equipment
- Travel Costs
- Hotels and Airfare
- Rental Vehicles and Admissions
- Items specific to RSO needs and mission
*This is not an exhaustive list, but rather a list of the most common items we fund.
What we do NOT fund…**
- Food and Beverages
- Helium Tanks
- Honorariums with COI
- Gifts to UWM Faculty or Staff
- Gifts, Donations, or Contributions
- Individual Membership Dues
- Computers, Laptops, or Tablets (where a free alternative exists)
- Printers or Ink Cartridges
- Paper Shredders
- Improvements to Space
- Cleaning Products
- Dry Erase Boards
- Chalk Boards
- Food Products
- Office Decorations
- Air B&B
- Alcohol or Drugs
- Personal Items ***
- Clothing and Uniforms
- Personalized Name Tags
- Personalized Business Cards
- Study Aides
- Anything with a Free Alternative
**This is not an exhaustive list, but rather a list of the most common items we do not fund.
***Any items funded by a SAC grant must have a designated spot to remain on campus.***
Acceptable Forms of Justification
- PDF Documents
- Any other NON-EDITABLE Document
Unacceptable Forms of Justification
- Word Documents (unless used to compile screenshots/snips)
- List Prices from UWM Websites
- Emails (unless screenshotted)
- Any other EDITABLE Document
Any use of unacceptable forms of justification will result in portions of your grant being denied.
Grant Hearing Process
1. Sign up for your grant hearings. One hearing per grant. If you have 3 grant requests, you will sign up for three grant hearing times.
2. Attend your grant hearing date. Don’t be late! Plan to have at least two people attend.
3. Present and defend your grant. Why is it relevant to your RSO and its mission? What are the goals for the funding?
4. The committee will vote on the spot regarding your grant.
5. Finalizing Budget Requests. Once SAC has completed all grant hearings, they will determine whether or not they can fund every RSO’s grant in entirety. If a cut needs to be made, it will be made equally to every grant request for that semester.
6. Hearing back from SAC. Once finalized, each RSO will hear back from SAC regarding the total amount they have been allocated for each grant.
What Happens Next?
At the end of your hearing, your grant(s) will be tentatively approved at a certain amount.
Viewing your Grant…
- After you receive your email from SAC, log in to Presence and view your approved budget.
If you requested an Event Grant…
- Schedule a meeting with your Student Involvement Liaison at least 6 weeks prior to your event date.
- Completed contract paperwork must be turned in to the SI office at least 30 days prior to your event. Any person(s), including honorariums, being paid for a service, performance, or to speak, must be paid by contract.
If you requested an Operations Grant…
- RSOs purchasing items will need to complete an inventory agreement form (available in the SI office) and are subject to a yearly audit.
- Be sure to make all orders via the “Student Organization Expenditure Form” found in Engage.
If you requested a Travel Grant…
- Schedule a meeting with the Student Involvement Business Manager at least 21 business days prior to departure to make travel arrangements. The SI Business office will book ALL TRAVEL ARRANGEMENTS.
- For Events and Operations grants, contact Union Marketing Services to use your marketing quotes.
- For all grants, the SI office will place all orders and make all payments.
- Reimbursements for anything are not allowed.
- Be prepared with any relevant information concerning your requests such as budget, designs, and purpose.
Planning an Event on Campus?
Union Event Services
Location: Student Union Suite 300C
Need a Marketing Quote?
Location: Student Union WG50
Spending Any of Your Grant or Making Travel Plans?
Location: Student Union 363
If you have any questions regarding the documents below, lease contact the
SA Secretary Liz Sunday email@example.com for more information and clarification.
2019-2020 SAC Meeting Information
|Public Meeting Notice (PMN)||Agenda||Minutes||Other|
|10-18-19||10-18-19 PMN||10-18-19 Agenda|
|10-11-19||10-11-19 PMN||10-11-19 Agenda|
The previous 2 years of committee documents can be found HERE as is required by the University Records Retention Timeline. For any further information please file a Public Records Request with the OAC firstname.lastname@example.org.