Student Association Records Retention Timeline

This information is copied from the UW-Milwaukee University Retention Policy.

Record Type	Years	Destroy	Archives	Confidential
Parking Appeals	6 years	Yes	No	Yes
Meeting Materials	3 years	No	Yes	No
Bylaws	Continuous	No	Yes	No
Annual Financial Reports	Continuous	No	Yes	Yes
All SFC	Continuous	No	Yes	Yes
All other financial information	6 years	Yes	No	Yes
Training Material	as long as is helpful	Yes	No	No
Events Material	as long as is helpful	Yes	No	No
Personnel Files Students	7 yrs from end of employment	Yes	No	Yes
Signature Sheets	6 months	Yes	No	Yes
Appointment Letters	6 years	No	Yes	Yes
Public Records Requests	3 years	Yes	No	Yes
Implementation Plans	5 years	No	Yes	No
Work Orders	1 year	Yes	No	No
applications/resignations	10 years	Yes	No	Yes
Expense Reports	6 years	Yes	No	No
Time Reported	5 years	Yes	No	Yes
Authorizations/applications for SFS, purchasing cards, travel cards, WISDM	4 years	Yes	No	No
Receipts	6 years	Yes	No	No
Policies and Procedures	7 years after superseded	No	Yes	No
Planning Documentation	6 yrs after plan is completed or superseded	No	Yes	No
Reorganization Documentation	2 years	No	Yes	No
Training Material	0 years	Yes	No	No
Speeches/Presentations	3 years	No	Yes	No
Event Recordings	3 years	Depends	Depends	Depends
Meeting Recordings	0 years	Depends	Depends	Depends
Voting Materials	1 year	Yes	No	Yes
Annual/Summary Reports	5 years	No	Yes	No
Search and Screen Committee records	6 years	Yes	No	Yes
Timelines of Positions	Forever	No	No	No