Student Association Records Retention Timeline

This information is copied from the UW-Milwaukee University Retention Policy.

Record Type YearsDestroy Archives Confidential
Parking Appeals 6 years YesNoYes
Meeting Materials 3 yearsNoYes No
Bylaws Continuous NoYes No
Annual Financial Reports Continuous NoYes Yes
All SFCContinuous NoYes Yes
All other financial information 6 years Yes NoYes
Training Material as long as is helpful Yes NoNo
Events Materialas long as is helpful Yes NoNo
Personnel Files Students7 yrs from end of employment Yes NoYes
Signature Sheets 6 monthsYes NoYes
Appointment Letters 6 years NoYes Yes
Public Records Requests 3 years Yes NoYes
Implementation Plans 5 years NoYes No
Work Orders 1 yearYes NoNo
applications/resignations 10 years Yes NoYes
Expense Reports6 years Yes NoNo
Time Reported 5 years Yes NoYes
Authorizations/applications for SFS, purchasing cards, travel cards, WISDM4 yearsYes NoNo
Receipts 6 years Yes NoNo
Policies and Procedures 7 years after supersededNoYes No
Planning Documentation6 yrs after plan is completed or supersededNoYes No
Reorganization Documentation2 years NoYes No
Training Material 0 yearsYes NoNo
Speeches/Presentations3 yearsNoYes No
Event Recordings3 yearsDependsDependsDepends
Meeting Recordings 0 yearsDepends DependsDepends
Voting Materials 1 yearYes NoYes
Annual/Summary Reports5 years NoYes No
Search and Screen Committee records6 years Yes NoYes
Timelines of Positions ForeverNoNoNo