Available Services & Resources

Office Spaces and Storage Lockers

Student organizations that want to be considered for office space in the Student Union, must submit an Office Space Request Form to Student Involvement each spring through Presence. The term of the lease is one year and will terminate on the end date. A group with an existing office space has no guarantee that they will be reassigned the same space for the following year. Student organizations should not invest in any item or promotional material that would indicate this is a permanent office space for the group. Office space is to be used for student organization business only.

Student Organization Offices in other Buildings on Campus

It may be possible to obtain office space in a building other than the Union. Some academic departments have granted office space to student organizations that are highly related to their department. Organizations with close ties to a department on campus may wish to approach that department’s dean to see if space for the student group is available. Unfortunately, space on campus is very limited and most departments do not have the room to grant student organizations office space. In that case, student organizations must contact Student Involvement to get on a waiting list for space in the Student Union.

OFFICE KEYS

If a student organization is allocated an office space, they must complete the Space Usage Agreement and Key Checkout Form, also on Presence.

LOCKER STORAGE

Locker space within the UWM Student Union is based upon need. Every registered student organization may request the usage of lockers and we will make every effort to accommodate requests. Should organizations request more than one locker; such requests will be granted based upon availability; Student Involvement reserves the right to re-allocate these lockers to other organizations who may not have existing locker space.

Your signature on the locker request form acknowledges the following rules and responsibilities:

  • Locker usage must follow the policies printed in the Student Organization Manual concerning the use of University space and equipment allocated by the Senate Appropriations Committee (SAC).
  • Any unauthorized items found stored in lockers may be confiscated by Union staff.
Web and Technology

All registered Student Organizations have a portal in Panther Presence and each portal comes with a public facing page which acts as a website. The organization’s public page is easy to setup and updates automatically as you add content in Presence with access set to Public.

The contents of documents and pages must not violate any applicable export laws and regulations, must not constitute a copyright or trademark infringement, or otherwise violate any local, state or federal laws.

TECHNOLOGY

Media Equipment Distribution: University Information Technology Services (UITS) Student organizations may rent media equipment for use in general access classrooms and request use of general access mediated classrooms. Available equipment includes: Data/Video projectors and monitors; DVD players, VCRs, laptops, and document cameras; Portable PAs and microphones.

Rental of media equipment and use of general access mediated classrooms should be arranged by a student organization staff representative through Union Event Services. Arrangements must be submitted to Classroom Services using the AV request form (http://avorders.uwm.edu) at least one business day in advance of the event.

For more information on media equipment and mediated classrooms see: www.classroomsupport.uwm.edu For more information regarding pricing and availability, contact Classroom Support at 414-229-2382. To place an order, student organizations must first contact Student Involvement to arrange billing.

Media Equipment Rental – UWM Student Union
Audiovisual aids, lecterns, screens, blackboards, and laptops are types of equipment which can be reserved through Union Event Services 414-229-4828 when a group uses Union space for a conference or a meeting. The Union schedules the audiovisual equipment. Union equipment may be used only in the Union building.

Managing Mail

Mail for registered student organizations is collected through Student Involvement. The official address for student organizations mailing must be in this format:

(Name of the Student Organization)
University of Wisconsin-Milwaukee
P. O. Box 413 Milwaukee, WI 53201

Important University announcements, as well as incoming U.S. mail, are delivered to the Union Box. Packages which are too large for a mailbox are delivered to Student Involvement. Packages are to be picked up as soon as you are notified. If packages are not picked up promptly, they will be returned to sender.

As for the pickup, you will have to request mail from the front desk of Student Involvement. You will need to be a verified officer of an organization and present a valid Photo ID to be eligible to get your packages.

Receiving Mail in Other Locations

Student organizations may have their group’s mailing address changed from their Union Box to a mailing location in another building on campus with special permission. In order to change the mailing address, organizations must complete a Mailbox Waiver Form. Student Involvement and Mail Services will not be held responsible for any delays or problems resulting from an organization changing its mailing address from a Union Box to another location. Although this service may provide convenience, student groups need to be aware of the following:

    •  Mail may take an additional 3-5 days to be delivered;
    •  Increased chance of mail being lost;
    •  Departments may not allow student organization mail to be delivered to their administrative offices.
Request an Interpreter

The Accessibility Resource Center will be coordinating sign language interpreting and captioning services for students and campus departments.

Please take a look at their new online form for requests!

Bulletin Boards

A full list of bulletin boards on UWM’s campus can be found here: Bulletin Boards