What is Renewal?

Renewal is when Registered Student Organizations (RSOs) re-register for the following academic year. In order to keep RSO status, all student organizations must meet all of the requirements before September 28, 2023 at noon!

Renewal Registration begins on August 1, 2023

The forms and links are this page are for the 2022-23 academic year. The updates for 2023-24 will be active beginning August 1. Forms and officer training must completed once for each academic year.

See where your organization is at in the renewal process by viewing our Public Renewal Tracker.

About the tracker: The tracker is not automated. It compiles information from four different systems but the reports for each system are done manually. Student Involvement will publish updated tracker information each Monday in August by 12:00pm. In September, reports will be published on Monday, Wednesday and Friday by 12:00pm.

Renewal: Step-By-Step Process
  • ANNUAL ORG RENEWAL – due September 28th, 2022 at NOON:
      • Update Officer and Organization Information
      • Officer Onboarding on the Student Organization Training Portal
        • Go through the Officer Training PowerPoint in detail, take the Officer Training Quiz in the Training Portal, and get an 80% to complete your Officer Onboarding. Once you’ve received an 80% on the quiz, head to Presence to complete your Officer Contract. Each of the 4 Primary Officers must complete the training, receive 80%, AND individually submit an Officer Contract in order to be considered eligible for officer status.
      •  Advisor Contract
        • This Presence form must be submitted by your Faculty/Staff Advisor to confirm that they will serve as your Advisor for the coming academic year.
      • Student Organization Conference Night (SOCN), September 21, 2022
        • Student Organization Conference Night (SOCN) is returning to an in-person format. Assign at least one officer to attended this required event. The event includes organization support information tables, workshops and opportunities to meet with your organization liaison and discuss future funding. The event will take place in the UWM Union from 3:30-7:00pm with an optional session beginning at 7:00pm.
        • Tip: Student feedback on this program has been that participating has significantly improved their effectiveness as an officer. As a result, we recommend that every officer utilize this resource to make your year easier and your org leadership experience better.
        • If your organization did not have an officer present for SOCN on September 21, 2022, you can use the online Make-Up Session to complete this requirement. This must be completed no later than Wednesday, September 28 at 12:00PM.

What Could Hold My RSO Back from Getting Renewed?

  • Data Errors
    • Be sure you have entered the 9-digit (and only 9-digits) of each officer’s Student ID number. Double check emails entered to make sure they are correct. Simple errors cause delays.
  • Debt
    • Chances are your RSO does not have debt, but all organization debt must be resolved before an organization can renew.
  • Name Changes
    • If you try to alter your Registered Student Organization’s name when updating your Organization Profile, this will complicate your progress on the Road to Renewal. If your RSO wants to change its official name, please contact Student Involvement at activities@uwm.edu.
Renewing an Inactive Organization

An organization that previously operated at UWM but is now inactive must apply with Student Involvement to reactivate the group.

This involves the same steps as updating your Organization Registration. However, the students who want to reactivate the inactive organization may want to obtain copies of any governing documents, previous organization paperwork, or other important documents Student Involvement.

New and inactive organizations should use the Organization Registration Process to register their organization.