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UWM Office of Dual Enrollment

 

Academic Department and Faculty Liaison Information
January 2021

The Office of Dual Enrollment is housed within Academic Affairs at UWM and is directed by Dave Clark (dclark@uwm.edu). We have two Dual Enrollment Managers to administer the program and support high school teachers, students, and faculty liaisons. We also have an academic advisor available for high school students.

Kathleen Breuer handles admissions, registration, and billing.

kbreuer@uwm.edu     414-229-6357

Vicki Bott is responsible for academic polices and faculty and teacher support.

vlbott@uwm.edu         414-251-8093

Dan Geddes is available to meet with high school students for academic advising.

dageddes@uwm.edu 414-229-3770

 

Overview of Faculty Liaison Role

The Faculty Liaison for a UWM course has the following responsibilities and requirements including:

  • Provide department-specific information covering course curriculum, assessment criteria, pedagogy, and administrative policies and procedures (i.e. attendance, grading, etc.) and help the high school teacher establish student eligibility (GPA, ACT score, and/or prerequisites).
  • Help high school instructor create new or align existing course so that curriculum, pedagogy, assessment methods, evaluation criteria, policies, and grading scales are equivalent to campus course and standards. Ensure that class schedule meets credit hour minimum for credit value of course (e.g., 144 hours for 3-credit class). Examine, approve, and collect high school teacher’s UWM course syllabus, making sure that it uses the appropriate UWM syllabus template. Send course syllabus to ODE.
  • Be the high school instructor’s first point of contact for questions and discussions involving university academic policies and course curriculum, pedagogy, assessments, and resources.
  • At least twice in the semester (once before mid-term and once after mid-term), the faculty liaison should request to see a sample of assessment materials (assessment instrument and corresponding student work) to discuss and ensure alignment with the on-campus assessments.
  • Coordinate some form of interaction(s) between the high school students and UWM. This could include the faculty liaison giving a presentation or conducting a workshop or lab in the high school class and/or bringing the high school students to UWM to participate in a class or engage in discipline-related activities.
  • Faculty liaisons observe the high school teacher at least once per term in the high school instructor’s classroom to complete a teaching observation report; this can be done virtually. The faculty liaison communicates with the high school instructor about the report, giving them a copy. The teaching observation report is filed with UWM’s ODE, and any concerns about the course and/or teacher should be discussed with UWM’s ODE.
  • Make an effort to reach out to the high school instructor regularly throughout the term (every other week) to offer help, share resources, invite to campus professional development activities, etc.
  • Coordinate with high school instructor to have students complete the department’s Student Evaluation of Instructor, using the same form and process as the equivalent on-campus course.
  • Complete and submit a final report of the high school teacher and their class (based on student evaluations and student learning data).

Establishing a Concurrent Enrollment Partnership

Interest in offering a UWM course at a high school via concurrent enrollment might come from multiple sources (school district administrators, high school teachers, UWM faculty member, or UWM Office of Dual Enrollment). Regardless of the origin, this initial time period is used to determine if the high school can offer a UWM course.

High School Teacher Qualifications

The UWM academic department will determine if the high school teacher is qualified to teach a UWM course. ODE will share the high school teacher’s transcripts and CV/resume with the academic department. The department should use the same criteria they use to determine the qualifications of academic staff instructors, using established department policies informed by the HLC guidelines (Appendix A). In addition, the department might ask to meet with the high school instructor and, when relevant, visit the school to see the teaching facilities.

Upon approval, the department should complete the UWM Instructor Qualifications Verification Form (See Appendix B). The high school teacher does not become a UWM employee. Because the course they will teach at the high school will count for high school credit and UWM credit, they will continue in their regular role with their school district and be paid by the school district. UWM will discount the bill to the district by $500, which the district will then use to compensate the instructor for additional work.

Once the high school instructor has been approved, the department needs to assign a faculty liaison to work with them. The role of the faculty liaison is crucial for the integrity of the program; they are responsible for informing and supporting the high school instructor so that the course they teach is the equivalent of the course taught on campus. The faculty liaison can be a faculty member, academic staff instructor, or advanced GTA; the goal is to assign someone who is very familiar with the curriculum and will serve as a good mentor to the high school teacher.

Course Alignment

The academic department and/or faculty liaison will determine what UWM courses each high school teacher is approved to teach. The faculty liaison will work with their department to determine the prerequisites needed for students to enroll in the class. The faculty liaison will work with the high school teacher (and possibly their high school administrator) to ensure that the high school course is the equivalent of the UWM course when it is taught on campus. This will certainly include discussions of prerequisites and contact hours and aligning curriculum, assessments, and course policies. Depending on the discipline, additional materials might be necessary (lab or studio facilities, supplies, textbooks, technology, etc.).

Memo of Understanding (MOU)

ODE will work with the school district or high school to establish an MOU that describes the terms of this concurrent enrollment partnership (Appendix C).

Instructor of Record

High school instructors will have a UWM Panther ID for access to the UWM Libraries and PAWS. Typically, high school instructors will be the instructors of record and will be responsible for determining and inputting final grades on PAWS. Faculty liaisons need to let ODE know if they prefer a different arrangement, if the faculty liaison would like to be listed as the co-instructor of record.

Eligible High School Students

We encourage the high school to recruit students they think are academically prepared for the course. ODE and the faculty liaison will let the high school know what the prerequisites are for enrolling in the class. ODE requires that students be juniors or seniors with a 3.0 GPA or 23 ACT score or a letter of recommendation from a high school teacher of school guidance counselor. The academic department may have additional prerequisites.

Before Course Begins: ODE Policies

Individually or in a group orientation session, someone from UWM’s Office of Dual Enrollment (ODE) will work with the high school instructor to review the program’s expectations and policies about instruction and to discuss relevant university policies for the course. High school instructors will be given a handbook of materials and asked to sign confirming their understanding and intent to fulfill their responsibilities.

High school instructors will be informed that they need to complete the following trainings:

  • FERPA training and quiz found at https://www4.uwm.edu/DES/apps/ferpaquiz/
  • UWM’s Annual Security Training. Instructors will receive an email from Human Resources with the link and instructions for completing this training.

Student Application and On-site Student Orientation

ODE will work with the high school to make sure students apply to UWM and get enrolled in the class. When possible, UWM will come to the high school to meet with students to discuss university policies to prepare them for the course. Ideally, students should have already applied before the orientation date so we can show students how to activate their Panther ID and access the UWM Libraries and PAWS. Students will be asked to sign a contract to recognize the seriousness of their enrollment in the course and the consequences of their performance and to make them aware of UWM’s Student Code of Conduct. The Office of Dual Enrollment will enroll students in the UWM class.

Students Needing Accommodations

The high school instructor should inform ODE of students with Individualized Education Plans who will be needing accommodations in their UWM class. Students will need to apply for accommodations at UWM’s Accessibility Resource Center website to determine the appropriate accommodations. High school teachers can go to the ARC website for resources and training. See Syllabus statement.

Academic Advising

We encourage students to contact Dan Geddes (dageddes@uwm.edu) to discuss academic planning; this might include questions they have about taking a class on campus while they are a high school student (through ECCP) or questions they have about various majors at UWM. Dan can meet in person or on the phone with high school students in concurrent enrollment courses.

Student Access to Course Resources

Students can access UWM Library and access tutoring through the UWM Writing Center. They will have a regular UWM Student ID number that they can use to access these resources. Because these students do not pay segregated fees, they do not have access to Klotshce Center or Norrish Health Center.

Before Course Begins: Faculty Liaison Work with High School Instructor

The faculty liaison is responsible for providing department-specific information covering course curriculum, assessment criteria, pedagogy, and administrative policies and procedures (i.e. attendance, grading, policies on late homework and re-taking tests and quizzes, etc.). They will also help the high school instructor align the course so that curriculum, pedagogy, assessment methods, evaluation criteria, policies, and grading scales are equivalent to the campus course and standards. The faculty liaison is the first point of contact for questions and discussions involving university academic policies and course curriculum, pedagogy, assessments, and resources.

There should be at least one planning session between the high school instructor and faculty liaison prior to the start of every semester. The focus of this session should include the following:

  • student prerequisites
  • syllabus requirements (including contact and credit hours);
  • pedagogy and department and course policies, including teaching evaluation

procedures; and

  • curriculum, course materials, assessment instruments, and rubrics.

Syllabus Requirements

The high school teacher needs to create a UWM syllabus for the course that they give to students in digital form (and paper, if they choose). Students might need this official UWM syllabus as a record of the work they did in this course in case they need to submit it to the postsecondary institution where they matriculate. The syllabus should include the name and email address of the faculty liaison, in case this would ever be useful to the student in the future.

The faculty liaison needs to approve the syllabus before the semester begins and send a copy to ODE. Here is an outline of the syllabus requirements from UWM’s Provost’s Office based on the Provost’s Start-of-Semester Memo and the Uniform Syllabus Policy. The high school instructor will also receive all this information, including direction to include the following logo on the first page of their course syllabus:

The following are guidelines from UWM’s Uniform Syllabus Policy:

  1. Class Information. Class information consists of a description of a class and other essential
    • The following information is required for all classes:
      1. course title and number
      2. class meeting times and location(s)
      3. instructor’s names
      4. instructor’s e-mail addresses and/or phone numbers
      5. short description of course objectives that may include the catalog description
      6. required and recommended readings, with full citations
      7. grading policies, including the weight given to each graded component
      8. a chronology of topics, including approximate due dates and exam dates, including the final examination date and time
      9. specific information on the investment of time by the average student necessary to achieve the learning goals of the course in accordance with the campus credit hour policy, Faculty Document #2838. The syllabus needs to describe how the student will spend 48 hours for every 1 credit earned.
      10. Every syllabus must contain an electronic link to a Web page maintained by the Secretary of the University that contains university policies that affect the instructor and students in the course, as well as essential information specific to conduct of the course. The following link should be included on every syllabus: http://www.uwm.edu/Dept/SecU/SyllabusLinks.pdf
  • The following information is required for classes where it is applicable:
    1. section number of class
    2. instructors’ preferred names-in-use
    3. source of each reading
    4. special out-of-class requirements (computers, software, field trips, )
    5. attendance requirements
    6. safety policies, with reference to Risk Management issues when appropriate
    7. assignment policies (late penalties, scope, size, )

 

  • The following information is recommended:
    1. prerequisites
    2. special skills required of students beyond the formal prerequisites
    3. additional information on grading (scales, expectations, )
    4. specific due dates for assignments
    5. examination dates
    6. make-up and incomplete policies
    7. instructors’ pronouns-in-use
    8. use of non-binary nouns and pronouns for students (e.g. “they,” “them,” “their”) throughout syllabus

Additional Syllabus Requirements: Departmental Policies

Each syllabus should describe any other departmental or course policies that can affect the conduct of a course (attendance, incompletes, safety, fees, etc.).

Faculty Liaisons may wish to provide a sample syllabus or even a template syllabus for lecture and lab courses to ensure that information crucial to the conduct of classes they offer is consistent.

Additional Syllabus Requirement: Contact and Credit Hours

Faculty liaisons need to make sure that the high school class meets UWM’s minimum contact hours to earn the credits for this course. High schools have the option of running the class for approximately 15 weeks, as we do, or for their entire academic year, if approved by the UWM academic department. Faculty liaisons will need to work with the high school teacher to make sure the class meets the minimum contact and credit hours.

Minimum

Contact Hours

Work Outside of Class Total Student Time
1-credit course 12.5 35.5 48
2-credit course 25 71 96
3-credit course 37.5 106.5 144
4-credit course 50 142 192
5-credit course 62.5 177.5 240

All UWM instructors, including high school teachers, are required to include on their syllabi an estimate of how students will spend this time. This estimate of student workload should be in the syllabus; here’s an example of what this might look like (3-credit face-to-face class):

In this class, you should expect to spend a minimum of 144 hours:

  • 37.5 hours in the classroom
  • 75 hours preparing for class, which may include reading, note taking, completing minor exercises and assignments, and discussing course topics with classmates and the instructor in structured settings
  • 31.5 hours preparing for and writing major papers and/or exams

For UWM classes taught in high schools, it is certainly possible that there are many more contact hours than the example above. That’s fine. The goal here is that the total hours are the same as above and are accounted for in the syllabus.

Additional Syllabus Requirement: Academic Misconduct Policies and Procedures

High school teachers should have a note on their syllabi about academic misconduct.  and plagiarism are violations of the academic honor code and carry severe sanctions, including failing a course or even suspension or dismissal from the University. Please consult your faculty liaison if you suspect cheating or plagiarism. https://uwm.edu/academicaffairs/facultystaff/policies/academic-misconduct/

Additional Syllabus Requirement: Religious Observances

Wisconsin law requires that we provide a reasonable accommodation of a student’s sincerely held religious beliefs with regard to all exams and other academic requirements. Please make every effort to accommodate students who face conflicts between their academic responsibilities and religious commitments.

Additional Syllabus Requirement: Student Accommodations

High school teachers should include the following statement into their syllabus:

Student Accommodations for Dual Enrollment Students

The University of Wisconsin Milwaukee supports the right of all enrolled students to a full and equal educational opportunity. The Americans with Disabilities Act (ADA), Wisconsin State Statute (36.12) require that students with disabilities be reasonably accommodated in instruction and campus life. Reasonable accommodations for students with disabilities is a shared faculty and student responsibility.

Students must work with UWM’s Accessibility Resource Center (ARC) to establish an Accommodation Plan for this class.

Students should go to https://uwm.edu/arc/ and click the “Apply for Accommodation” button on the top horizontal menu. Once the form is completed, an ARC Access Specialist will contact the student, usually within 48 hours. Students should indicate on the application that they are Dual Enrollment students. ARC can work with them to honor the IEP accommodations they have been approved for in high school. Once an Accommodation Plan has been created, the instructor will be notified of accommodations for this class.

Instructors will work either directly with students or in coordination with the Accessibility Resource Center to identify and provide reasonable instructional accommodations. Disability information, including instructional accommodations as part of a student’s educational record, is confidential and protected under FERPA. If the student informs the instructor that they need accommodations, and do not present the instructor with a valid Student Accommodation Plan, they will not be allowed the accommodation. Students must update their Accommodation Plans every semester.

Retroactive accommodations are not possible. The student must have the plan in place before the accommodation is needed. For example, if a student has an accommodation of extra time on an exam or quiz, the instructor must receive an Accommodation Plan from UWM’s ARC before extra time can be given on the exam or quiz.

Department Pedagogy and Course Policies

The faculty liaison and high school teacher should discuss the department’s expectations and best practices for teaching the course. The faculty liaison needs to inform the high school teacher of relevant department and course policies such as re-tests, deadline extensions, absences, etc. so that high school instructors can include these rules in their syllabus.

High school teachers can opt to have two sets of course policies: one for earning a grade in the high school class and another (more rigorous set) for earning a grade in the UWM class.

Learning Outcomes, Curriculum, Course Materials, and Assessment Methods

The UWM academic department needs to decide how much latitude they are willing to allow high school teachers. Again, this should mirror the on-campus practices. The faculty liaison will need to communicate the department’s practices to the high school teacher in terms of learning outcomes, curriculum, requirements for textbook and course materials, assessment methods, and evaluation rubrics. The cost of textbooks is the responsibility of the school district or the student.

Teaching Evaluation Procedures

High school instructors will be required to conduct the UWM department’s standard end-of-term student evaluations. It would be helpful if the faculty liaison could give the high school teacher a copy of the student evaluation form before the semester begins.

During the Course: Relevant UWM Policies

Extended Absence of High School Teacher

ODE requires that the school district or high school instructor notify UWM about any extended absence (more than one week) incurred by the instructor and provide the name and credentials (transcripts and resume) of any instructor who will be substituting for the course. Substitute teachers must be approved by the corresponding UWM academic department. If the replacement high school instructor is not approved by UWM, the course will no longer be available for college credit. UWM will try to assist in the case of emergency.

Students Wanting to Drop the UWM Class

If a student decides to drop a course after discussion with their instructor, the student or high school instructor should notify Kathleen Breuer (kbreuer@uwm.edu) in ODE. Deadlines are strictly enforced and are available here: https://uwm.edu/onestop/dates-and-deadlines/interactive-adddrop-calendar/

After the drop deadline date, a drop or withdrawal from a UWM course may be available for good cause but without tuition refund to the school, except in unusual circumstances. Students must submit an Appeal to Late Drop form accompanied by a documented reason or reasons for the request. Reasons for approving a late drop may include: medical emergency; family emergency; mental health emergency or problem; severe personal problem or situation that has resulted in counseling or other professional help before the request; or other situations that cause significant disruption to a student’s semester. In no event will reasons related solely to academic performance be considered to justify a late drop of the course. The form for requesting a late drop must be completed by the student and reviewed by the high school teacher, school counselor (or principal), and submitted to ODE for final determination.

Academic Misconduct Policies and Procedures

High school teachers are directed to consult with their faculty liaison if they suspect cheating or plagiarism. https://uwm.edu/academicaffairs/facultystaff/policies/academic-misconduct/

During the Course: Faculty Liaison Work with High School Instructor

The faculty liaison will serve as the point of contact for the high school instructor for all matters related to the course curriculum. The faculty liaison will initiate contact with the high school instructor to do the following work:

Equivalent Rigor Check

At least twice in the semester (once before mid-term and once after mid-term), the faculty liaison should request to see a sample of assessment materials (assessment instrument and corresponding student work) to discuss and ensure alignment with the on-campus assessments.

The faculty liaison has the authority to intervene and require changes be made to the course curriculum, assessment instruments, and/or grading. If the faculty liaison is concerned that the high school instructor is not teaching the course as equivalent to the course taught on campus, they should contact ODE immediately.

Teaching Observation Report

The faculty liaison needs to observe the high school teacher at least once per term in the high school instructor’s classroom to complete a teaching observation report; this can be done virtually. The faculty liaison communicates with the high school instructor about the report, giving them a copy. The teaching observation report is filed with UWM’s ODE, and any concerns about the course and/or teacher should be discussed with UWM’s ODE (Appendix D).

Campus Connections

The high school instructor and faculty liaison are encouraged to coordinate some form of interaction(s) between the high school students and UWM. This could include the faculty liaison giving a presentation or conducting a workshop or lab in the high school class and/or bringing the high school students to UWM for a tour, to participate in a class, or engage in discipline-related activities. ODE can help coordinate these activities.

Professional Development and Connection to UWM

The faculty liaison should reach out to the high school instructor regularly throughout the term (every other week) to check in, offer help, and share resources. The liaisons are encouraged to invite high school teachers to campus professional development events to include them in the department’s academic and pedagogical discussions.

Student Evaluations of Instructors

ODE or the faculty liaison will coordinate with high school instructor to have students complete the Student Evaluation of Instructor, using the same form and process as the equivalent on-campus course. These forms should be returned to the faculty liaison and stored in their academic department.

After the Course Ends

Incompletes

Incompletes should be used sparingly. A notation of “incomplete” may be given in lieu of a final grade to a student who has carried a subject successfully until the end of a semester but who, because of illness or other unusual and substantiated cause beyond the student’s control, has been unable to take or complete the final examination or to complete some limited amount of term work. More on UWM’s Incomplete Policy here; more specific details vary by College. Incompletes should be discussed with and approved by the faculty liaison before submitting to PAWS.

Final Grades

Unless a different arrangement has been made, the high school instructor will submit final grades into UWM’s PAWS system. They have instructions on how to submit final grades on PAWS. Faculty liaisons should request to see the final grades and discuss with the high school teacher any concerns they have.

Final Reports

Faculty liaisons are asked to complete a brief final report, which is an online form, to record their summary and thoughts about the student evaluations. In addition, they are asked to share data and their thoughts about student retention and final grades. This report should be completed within one month of the end of the class. ODE will send a link to this online form and as questions in a Word doc; the faculty liaison should complete in whatever form they prefer (Appendix E). Likewise, the high school teacher will complete a final report describing their experience teaching the UWM course (Appendix F).

Students Requesting Transcripts

High school instructors and their students are given instructions on how students can request transcripts. If they will enroll as a full-time student at UW-Milwaukee, they don’t need to do anything.

Grade Appeal Procedures

A student may appeal a grade on the grounds that it is based on a capricious or arbitrary decision of the course instructor. High school teachers will contact their faculty liaison if a student has asked about appealing their grade. Such an appeal should follow the established procedures adopted by the department, college, or school in which the course resides. Students can also contact ODE to discuss this process.