What is Renewal?

Renewal is when continuing Registered Student Organizations (RSOs) re-register for the upcoming academic year. In order to keep RSO status, all student organizations must meet all of the requirements before September 26, 2024 at noon!

Renewal Registration begins on August 1, 2024. The last day to start renewal (submitting an Org Transition form) is September 19, 2024.

PLEASE NOTE: INSTRUCTIONS AND LINKS BELOW WILL BE UPDATED IN JULY 2024 AND WILL BE LIVE FOR RENEWAL REGISTRATION 2024 ON AUGUST 1, 2024.

Renewal using your cell phone: Most of the Renewal Registration can be done using your phone. Those items in the process that are “phone friendly” are identified with a double asterisk (**) at the end of step-by-step header.

ANNUAL ORG RENEWAL – due no later than September 26th, 2024 at NOON

    • Step 1: One officer must update officer, roster and organization Information using  the Presence Transition tool. To complete this step, the student officer must have organization administrator status for the organization.
    • Step 2: Each Officer must complete the “Organization Registration and Officer Training” module in the canvas course Student Organization Training 2024-25.** 
      • Go through the Officer Training Module in detail, take the Officer Training Quiz at the end of the module and get an 80% to complete your officer training requirements. [Note: If the organization needs to do a make up for SOCN, the minimum score need for each officer will be 90%.]
    •  Step 3: Contracts**
      • Each of the 4 primary officers must complete and submit an individual Officer Contract in order to be considered eligible for officer status.  In addition, the organization’s Faculty/Staff Advisor must complete and submit an Advisor Contract.
    • Step 4: Attend Student Organization Conference Night (SOCN), Thursday, September 19, 2024, Student Union (Wisconsin Room on the 2nd floor) 4:00-7:00PM
          • Optional Resource Fair 3:15-4:00PM
          • Optional SAC Grant Training 7:00-8:00pm 
      • As attending is a required step in the Org Renewal process, your organization must identify at least one officer to attend this in-person event for the entire required portion (4:00-7:00pm). The event includes organization support info tables, workshops, and opportunities to meet with your organization liaison.
      • Please follow the link to the Student Organization Conference Night (SOCN) RSVP Form. We need to know the name(s) of Student Org Officer(s) attending and which organization(s) they are representing. Please complete this form by noon on Wednesday, September 18. If you submit later than this day, there may be a delay in your organization being renewed. If none of your organization officers can attend, you will have a chance to provide additional information to help us understand the issue. Note: Filling out this form is the ONLY way to access information about the make-up requirements that will be offered later in September. 

Where is My Org in the Renewal Process?

The Public Renewal Tracker displays information on where an organization is in the renewal process. The tracker is not automated. Student Involvement will publish updated tracker information each Monday in August by 12:00PM. In September, reports will be published on Monday, Wednesday and Friday by 12:00PM. Public Renewal Tracker 2024 (link)

What Could Hold My RSO Back from Getting Renewed?

  • Data Errors
    • Be sure you have entered each officer’s name, email and phone number correctly. Simple errors cause delays.
  • Debt
    • Chances are your RSO does not have debt, but all organization debt must be resolved before an organization can renew.
  • Name Changes
    • If you try to alter your Registered Student Organization’s (RSO) name when updating your Organization Profile, this will complicate your progress on the Road to Renewal. If your RSO wants to change its official name, please contact Student Involvement at activities@uwm.edu.

Timeline: The following timeline has been established to guide organization through the renewal process in a timely manner. Your organization officers should do there best to at least keep up with the timeline. Ideally, the renewal process could be completed weeks before the deadline.

  • August 1                       Renewal Begins
  • September 7                 Org Kick-Off event
  • September 11               First Priority Renewal, Involvement Fair
  • September 19               Last day to start renewal (submit Org Transition Form)
  • September 19               Student Organization Conference Night
  • September 26               Renewal ends at 12:00pm

 

  • Organization Transition Tool: This Presence tool will make it easier to reach the current organization registration form and make the necessary updates to it. It will also allow for changes in the organization roster all in one process. Once approved, new officers will automatically get basic administrative access to their organization in Presence.
  • Renewal Self Tracking for Student Organizations: Organization officers can work together to track the organization renewal status at any time. Instructions on how to create your organization self tracking data is here: Renewal Self Tracking for Student Organizations
  • An organization that previously operated at UWM but is now inactive must apply with Student Involvement to reactivate the group.  This involves the same steps as updating your Organization Registration. However, the students who want to reactivate the inactive organization may want to obtain copies of any governing documents, previous organization paperwork, or other important documents Student Involvement. New and inactive organizations should use the Organization Registration Process to register their organization.