Current Students: Forms & Procedures

Below you will find commonly utilized forms and procedures related to Academic Advising, enrollment processes, major progression, or other questions and concerns. For additional help, please contact the PSOA Student Services office at (414) 229-4763.

Academic Forgiveness Request

Students who previously attended UWM, earned a GPA of less than a 2.0, and took a period of at least 3 years or more away from school may appeal for academic forgiveness.

For minimum eligibility requirements and implications please reference the academic forgiveness section on the One Stop Student Services web page.

Required Action Steps

  • Complete the required academic forgiveness request
  • Return the form to Theatre 120
  • Email or schedule a meeting with your Academic Advisor to discuss further
Art Ed Methods Acceptance

Art Education students who plan to enter the required Methods courses in any given fall semester must apply for acceptance no later than April of each academic year. Methods cannot begin sooner than a student’s fourth-to-last semester. If you are entering either your fourth-to-last or third-to-last semester and meet the following requirements, please submit this form online to be reviewed by your academic advisor and the Art Education department.

Requirements

  • Art Ed 227 (B or higher earned)
  • Math & English Part A requirements (C or higher earned)
  • First Year Program courses
  • Comm 101 or 103 (C or higher required)
  • 30 credits of Art Studios
  • Act 31 requirement (attend workshop or one of the following courses: AIS 203, Anthro 213, Hist 263)
  • 2.75 Cumulative GPA

Art Ed Methods Acceptance Form

Change of Major or Minor/Certificate Declaration

Any student who desires a change of major or minor/certificate declaration must be in good standing at the university and must also schedule a meeting with an Academic Advisor before changes are processed. You may only declare a minor from *outside* your home department. You may declare any certificate for which you are eligible.

Required action steps

If you are a current PSOA major seeking to declare a major within the PSOA, schedule an appointment with your Academic Advisor.

If you are a current PSOA major seeking to declare a major outside the PSOA, see the following list of advising offices to schedule an appointment in the school/college of the desired major.

If you are not a current PSOA student, please contact the PSOA Student Services office at (414) 229-4763 to schedule an appointment.

Film Courses

If you are a Film, Video, Animation & New Genres BFA student, refer to the Film Courses in Categories list to understand which course topics fulfill each required elective area (such as the Production and Portfolio course categories).

You may also refer to the Film Course Descriptions list as either a BFA or BA student to learn more about your required courses.

Grievance Procedures

If you have concerns about a class or a grade, follow the listed steps for the PSOA Grievance Procedures.

Pay close attention to the required timeframes in which you will need to make appropriate contact with faculty members.

You may consider scheduling an appointment with your academic advisor to discuss the issue, especially if a grade outcome may affect required courses for the next semester. However, please note that your Academic Advisor will ultimately refer you to the Grievance Procedures to address your concerns and cannot influence decisions made by faculty.

Late Drop Appeal

Students can drop a course until the 4th week of class without record of the course on the transcript. After the 4th week of class, any drop/withdrawal receives an official withdrawal (W) notation/grade on the permanent record. Students may freely withdraw from a course up until the 10th week of classes. After the 10th week of classes, requests for a drop/withdrawal of a course(s) requires approval through an appeal process. This form in no way guarantees approval of appeal, nor does it count as an endorsement.

Conditions not allowed for late drop/withdrawal appeal consideration

  • Conditions or factors of which a student has been aware prior to the tenth week of classes (such as work responsibilities, outside commitments, or health problems that existed earlier in the term) are not sufficient to merit approval of a late drop or withdrawal
  • Poor performance, dissatisfaction with the subject matter, or inadequate evaluation prior to the ninth week are insufficient reason for a late drop or withdrawal
  • Students must decide on concerns mentioned above by the end of the tenth week

Conditions allowed for late drop/withdrawal appeal consideration

  • Significant/extraordinary and/or unanticipated circumstances not present throughout the term
  • Significant/extraordinary circumstances that have changed dramatically after the tenth week
  • Examples may include documented serious illness, hospitalization, accidents, or serious personal situations that could not have been anticipated

Instructions Late drop/withdrawal appeal process

  • Plan to attend and remain in all courses until final appeal decision is reached
  • Student is responsible for gathering all necessary documentation
  • Strict confidentiality is applied to any personal issues or issues of a sensitive nature
  • Once all appropriate documentation is submitted to advisor, decision is communicated to student
  • Consideration of a full-term withdrawal (dropping all courses) is separate from this process—talk to Academic Advisor directly since instructor permission is not necessary

Required action steps

  • Contact your Academic Advisor to discuss your situation further.
PSOA Arts Elective Courses

If you are a PSOA major and need to fulfill your PSOA Arts Elective requirement, please refer to the arts elective courses for permitted courses.

Courses must be from outside your home department and come from different departments of the PSOA (the requirement cannot be filled in with courses from the same department).

The PSOA Arts Elective requirement is different than the university GER-A (GER-Arts requirement). Although there is some overlap between both lists, there are also differences (for example, creative writing from the English department and Architecture courses are not approved for the PSOA Arts Elective courses requirement).

Registration Change Form

Any student who needs assistance enrolling in a course must use the Registration Change Form from the Registrar’s Office.

If you are a PSOA major and you are confident you meet the pre-requisites for a PSOA course offering, you may email your Academic Advisor for assistance.

Examples for when the Registration Change Form is required

  • If you are a PSOA major and you do not meet the pre-requisites for a course, the course requires Consent of Instructor, or the course is full, and you are seeking permission to enroll. Instructor permission required.
  • If you are a PSOA student requesting to take a non-PSOA course for a third time (after 2 prior failed grades). Instructor and advisor permission required.
  • If you are a PSOA major seeking to add a course after the university add deadline. Instructor and advisor permission required.

Required action steps

  • If only instructor permission is required, obtain instructor’s signature and take form to Registrar’s Office in Mellencamp 274 during office hours.
  • If you are seeking permission for course repeat or late add, email advisor to discuss further:
    • Obtain instructor’s signature
    • Obtain Academic Advisor’s signature by taking form to Student Services office in Theatre 120; the staff will request you to come back to pick up at a later time, typically within 24-48 hours
    • Pick up the form and take it to Registrar’s Office in Mellencamp 274 during open office hours
    • If adding a course late, monitor PAWS for applicable fees due from the additional course fees charged
Student Probation Self-Assessment

You received academic probation standing due to your cumulative UWM GPA dropping below the minimum required 2.0 to be in good academic standing. As a result, you are required to meet with your Academic Advisor to discuss the challenges you faced and the steps you will take to successfully move forward.

This conversation is important given that UWM’s academic probation policy requires a minimum 2.0 term GPA in each semester you are on probation to avoid mandatory dismissal time from the university. Your Academic Advisor will help you develop a plan of action specifically designed to your needs to help you be more successful in your next semester at UWM.

To help your Academic Advisor better understand your needs, we would like you to address the FIVE main points and submit your responses via the student probation self-assessment form.

  1. Identify your academic strengths as well as your academic difficulties.
  2. Address what specific challenges you faced last semester and how you dealt with those challenges. (For example, if you worked, how many hours a week did you work? What demands did you have on your time outside of class? Where and when did you seek help when you struggled in a course?)
  3. Address how you plan on overcoming these challenges in the future semester and/or discuss how these challenges have already been resolved. (For example, will you be working less? Have you resolved a family issue that was affecting your academics?)
  4. Explain what UWM resources you plan to use in future semesters to achieve academic success. You may have used these before or they may be new to you.
  5. Identify your personal goals and your long-term mission while you are in college.

Student Probation Self-Assessment Form

Transfer Student Initial Credit Evaluation

If you are a transfer student considering an application to UWM and the Peck School of the Arts, you may request an unofficial evaluation of your transfer credits. The purpose of the initial evaluation is to help understand how your credits will transfer if you are otherwise unsure if UWM is the best fit for your next steps. The evaluation is tentative and not meant to replace the official transfer credit evaluation conducted by the Registrar’s office after you have completed a UWM admission application. As a result, the evaluation doesn’t guarantee course transfers, nor the use of credit toward degree.

Transfer Student Initial Credit Evaluation Form

UWM Re-Entry

If you previously were a UWM student but haven’t been enrolled for 2 or more semesters, or you were academically dropped and want to return to UWM, you will need to complete re-admission steps.

Required action steps

  • Apply for re-admission
  • Students who left UWM in good academic standing should plan to meet with their academic advisor after completing the necessary re-admission steps.
  • Students who left UWM after receiving a 1-semester or 4-semester drop are required to meet with their Academic Advisor to receive permission to re-enter UWM and must also complete the required admission steps.
  • Students who took coursework at another university while away from UWM must submit official transcripts to the Admissions department as part of the re-entry process.
Withdrawal Form

Students can drop all courses until the 4th week of class without record of the course on the transcript, however, students must exercise caution regarding possible financial implications and financial responsibilities which are incurred much earlier in the semester. Refer to the add/drop calendar for more information.

After the 4th week of class, any drop/withdrawal receives an official withdrawal (W) notation/grade on the permanent record. Students may freely withdraw from all courses up until the 10th week of classes. After the 10th week of classes, requests for a drop/withdrawal of all courses requires approval through an appeal process. Additionally, if a withdrawal from all courses for any term is considered, students must exercise caution and first connect with Financial Aid (if applicable) regarding how the change might affect their funding status.

Conditions not allowed for late drop/withdrawal appeal consideration

  • Conditions or factors of which a student has been aware prior to the tenth week of classes (such as work responsibilities, outside commitments, or health problems that existed earlier in the term) are not sufficient to merit approval of a late drop or withdrawal
  • Poor performance, dissatisfaction with the subject matter, or inadequate evaluation prior to the ninth week are insufficient reason for a late drop or withdrawal
  • Students must decide on concerns mentioned above by the end of the tenth week

Conditions allowed for late drop/withdrawal appeal consideration

  • Significant/extraordinary and/or unanticipated circumstances not present throughout the term
  • Significant/extraordinary circumstances that have changed dramatically after the tenth week
  • Examples may include documented serious illness, hospitalization, accidents, or serious personal situations that could not have been anticipated

Required action steps

  • Obtain the Withdrawal Form
  • Plan to attend all courses until final appeal decision is reached
  • Schedule a meeting with your Academic Advisor to discuss the challenges you are facing in your classes
  • Contact the Financial Aid office to discuss possible implications from the withdrawal
  • Provide documentation to support appeal request such as a letter from physician (on official letterhead) for medical/mental health reason (unless otherwise waived by Academic Advisor based on circumstances).
  • If an appeal is granted on the basis of medical or mental health, students may then appeal to the Dean of Students office for consideration to receive a Medical Tuition Credit