March 30, 2020

UC Chair Kathleen Dolan reported she attended the meeting of the Deans last week Friday. A virtual campus town hall meeting may be planned, where faculty, staff, and administration can connect. UW System and the Chancellors are working with the WI Legislature on a relief package for campuses. A stipend has been arranged for student workers on campus. Chancellor Mark Mone announced that VSIP has been canceled, and no merit raises are being awarded right now. Campus is now closed to all but the most essential employees. Commencement for Spring 2020 graduate may be held in the fall to replace the May ceremony canceled due to COVID-19.

K. Dolan also attended the Crisis Management Team meeting. Vice Chancellor of Finance and Administrative Affairs Robin Van Harpen reported that UW System is working with the Chancellors to develop a policy to provide additional leave hours for staff, when their 80 hours of granted leave runs out. Dean of Students Adam Jussel reported that the campus food pantry is still open. Requests for food can be sent by email, and there is curbside delivery for people who need assistance. A virtual student union is still being developed, and should be ready to launch by the end of the week.

UC Member Tina Freiburger reported that last week, APBC reviewed a new degree proposal for a PHD in mechanical engineering.

UC Member Julia Snethen reported that the Rules committee meets later this week.

UC Member Laura Otto-Salaj reported that the AAFEC committee meets later this week.

UC Member Mark Schwartz reported he received clarification that the January 2021 pay raises are still in place.

Special Assistant to the Provost Dave Clark joined the meeting, to discuss placement testing. Placement tests have been canceled due to COVID-19; D. Clark reported that campus had to come up with alternative methods from using those placement tests, in order to place students for Fall 2020. He has been working with the Math department to allow for the use of ACT and SAT scores. If students believe their placements are unjust, they can take the standing placement test in the fall. UC Member John Reisel says that in engineering the ACT score matches well with system placement test scores. It was moved and seconded to support this interim policy as written; the motion was passed unanimously.

New business:
UC discussed a proposed credit/no credit policy for Spring 2020 graduate courses. The policy will again require departments to designate courses as eligible or ineligible for this policy, and mirrors the wording of the policy for undergraduate courses passed last week. It was moved and seconded to approve the proposed policy as written. The motion was passed unanimously.

UC discussed a proposed policy providing extensions to deadlines for graduation from graduate programs. It was moved and seconded to support this interim policy as written; the motion was passed unanimously.

UC discussed a proposed policy to provide tenure clock extensions to faculty who request them, due to COVID-19. These extensions may last up to one year. It was moved and seconded to support this interim policy as written; the motion was passed unanimously.

Chancellor Mone’s message to students sent yesterday erroneously referred to a Pass/Fail policy for undergraduate courses, rather than the Credit/No Credit policy that was passed. K. Dolan was told that this will be corrected in a future email.

A clarification regarding student illness was discussed. Supervisory and instructional faculty and staff are not allowed to request doctor’s notes from students during this time.

The SecU office is working on methods to hold the next Faculty Senate meeting virtually.

Provost Johannes Britz will attend the next meeting.

March 27, 2020

This meeting was called to discuss and vote on a C/NC policy for Spring 2020 undergraduate courses developed by the administration. It was moved and seconded to approve the policy as written. The motion was passed unanimously.

March 24, 2020

UC Chair Kathleen Dolan reported she attended the Faculty Representatives meeting in Madison on March 13th. There were updates on legislative affairs, the Freshwater Collaborative, and the Title and Total Compensation Study. There was also discussion of plans for the rest of the semester in response to COVID-19. The Faculty Representatives group submitted a request to Board of Regents Vice President Grebe, to ask if several members of the group could meet with finalists for UW System President. UW System gave a presentation on policies to protect youth who are visiting campuses to attend camps, etc.

Many activities are occurring because of COVID-19:
On campus, a policy is being developed on how to allow student access to laptop computers that are not currently being used.
Provost Johannes Britz is focusing on addressing clinical placements and internships that are being disrupted, focusing on graduating students and accreditation issues as first priorities.
Activity in all research labs on campus is winding down; a plan is now in place for animal care.
All spring recruitment efforts have been moved online. All applicants will receive individual phone calls. Retention efforts will involve advisors and admissions personnel.
K. Dolan attended the Chancellor’s Expanded Cabinet Meeting yesterday. Given the financial issues arising from COVID-19. Lobbying for financial support, sick leave, and student employment were discussed.
The Crisis Management Team (CMT) met yesterday. An emergency fund for students has been established, and promotion of it is ongoing. A virtual “student union” is being developed by the Dean of Students’ Office.
Commencement has been postponed; a meeting to discuss alternatives was held earlier today.
The SecU office is beginning to plan for the rest of the Faculty Senate meetings this semester to be held online.

Academic Staff Senate Chair Leigh Wallace attended. The ASC is in consultation with Provost Britz regarding time extensions for staff seeking indefinite status. The ASC will meet on Monday and plans to reach out to all academic staff regarding the use of virtual meetings. There is currently a pool of people who can review TTC appeals.

Under new business:
L & S Dean Scott Gronert expressed concerns that PTR processes will not be completed this semester. UC supports a request for extensions of PTR reviews during this time.
There was a discussion of a policy to allow units to designate some courses as credit/non-credit for the Spring 2020 semester. Students would be allowed to convert their grades in these courses to C or NC once grades are posted. These discussions are continuing with Dev Venugopalan. Laura Pedrick has also asked if there are faculty that can teach 3-4-week-long courses.
The Provost’s office is working on a policy regarding teaching evaluations for this semester.
Tenure clocks for assistant professors were also discussed. The UC supports the option of extending tenure clocks for a year.
The UC will send supportive messages to students and faculty.
UC Member Mark Schwartz expressed concerns about the loss of unused 101 travel funds at the end of June. K. Dolan will raise this with campus.

March 10, 2020

UC Chair Kathleen Dolan reported that she attended an information session for the Crisis Management Team, of which she is a member. There are several subcommittees, including academic continuity and infectious disease control. K. Dolan also attended the 2030 Think Tank meeting, which was also attended by Chancellor Mark Mone and Provost Johannes Britz. The committee continues to look at how to address changes in the next five years. Faculty Senate and the Faculty Representatives will meet later this week.

Chancellor Mark Mone attended, and discussed topics in closed session.

UC Member Julia Snethen reported that SSEA is meeting this week.

UC will not meet during spring break.

March 3, 2020

UC Chair Kathleen Dolan reported that she was interviewed by a WPR reporter about the faculty perspective on the Chancellor’s budget message. She will also represent faculty governance on the Chancellor’s Crisis Management Team (CMT), which will meet later this week. The 2030 Think Tank will meet later today.

Provost Johannes Britz attended. He reported that HBBSW Dean search visits are wrapping up this week. Several regents are visiting campus today to discuss student success; they met with Margaret Noodin and the Student Success initiative group. Provost Britz is requesting feedback on the candidates for HBSSW Dean. In his update early next week, the Provost will send reminders to faculty for tasks they need to complete, including the Outside Activities Report, and IT/data security training. Links to those sites will also be sent. The UW System is moving away from an itemized differential tuition statement – this will not affect the amounts charged. There have been no updates in the search from a new UW System President – the closing date is March 31st. The search for a new Chancellor of UWGB is underway; also, UWSP will need to begin a search for a new Chancellor.

UC Member Tina Freiburger reported that APBC will meet later this week.

UC Member John Reisel reported that there will be a followup meeting to the Associate Professor listening sessions, to develop recommendations based on the information gathered during the sessions.

UC Member Julia Snethen reported that the Campus Space and Planning committee met on Feb 26th, and discussed storage and space allocations. The Rules Committee met and planned agenda for next week’s Faculty Senate meeting.

UC Member Bettina Arnold reported that the R1 committee is making progress in creating recommendations.

There is a request to discuss SA funding of graduate student travel at an upcoming Faculty Senate meeting; this has not yet been scheduled.

The SecU office will reach out to committee chairs to review their charters.

The UC meeting scheduled during spring break has been cancelled.

Chancellor Mark Mone will attend the next meeting.

February 25, 2020

UC Chair Kathleen Dolan reported she met with Chancellor Mark Mone yesterday; Vice Chancellor of Finance and Administrative Affairs Robin Van Harpen was also in attendance. Topics from the previous Chancellor’s Expanded Cabinet meeting were discussed. Administration has decided that another Voluntary Incentive Separation Program will be implemented for staff and faculty. Employees need to be on a list of people deemed eligible by the Dean of each school or college. Faculty and staff will be contacted by April 3rd if they are deemed eligible. This program will be discussed in an email to all faculty and staff from Chancellor Mone next week. Also, spikes in Coronavirus infections have administration worried about international travel; a crisis management team has been assembled. The team is working with the International Committee to craft policy guidelines on travel. They would like governance representation on the team. Finally, the 2030 Think Tank is meeting tomorrow.

ASC Chair Leigh Wallace attended. Re: TTC, she reported that staff have questions about training for staff and supervisors on how to lay out titles, appealing the process, and how to progress given the new structure. Also, there is anxiety given future budget projections, and concerns that budgetary issues may lead to layoffs. Associate Vice Chancellor for Human Resources Tim Danielson will be meeting with the ASC. The ASC is reviewing the functionality of standing committees and subcommittees.

UC Member Bettina Arnold reported that candidates for the HBSSW Dean position are visiting over the next two weeks. The R1 working group is meeting on Friday. She has also been informed that the Student Association is again questioning support for conference attendance. An opportunity to report to the Senate has been requested on behalf of UWM graduate students.

UC Member Julia Snethen reported the Campus Space Planning Committee is meeting tomorrow.

Secretary of the University Trudy Turner reported the SecU office has reached out to the chairs of standing committees to review their charters.

UC Member John Reisel said the first listening session for associate professors was held this morning; another will be held this Friday.

Provost Johannes Britz will attend the next meeting.

February 18, 2020

UC Chair Kathleen Dolan reported on the Academic Leadership Council meeting. Several representatives from UW Extended Campus attended; topics discussed included ways that UWM can connect with Extended Campus. The new Microsoft phone system was also discussed; calls will be able to be completed using existing computers and headsets that will be distributed by campus, or by using an app that can be installed on personal smartphones.

K. Dolan said that the 2030 Think Tank also met. They will not meet the April 15th deadline for final report; their revised goal is May 15th. The Co-chairs will update the Faculty Senate on progress at Thursday’s Faculty Senate meeting.

Provost Johannes Britz attended. He reported that the candidates for HBSSW Dean will be visiting over the next two weeks. The upcoming Board of Regents meeting was cancelled; the Provosts will be meeting with student affairs re: mental health. Enrollment numbers projected for fall 2020 look better than last year at this time; they are 2% up from last year at this time. There will be two listening sessions have been organized by the Faculty Mentoring Program for Associate Professors. The Provost will visit the University of South Florida and Wayne State University to discuss enrollment planning. A follow-up meeting on the Student Success Summit is being planned for April; this meeting will focus on the use of data to inform decision-making.

UC Member John Reisel reported that several listening sessions on promotion to Full will be held with Associate Professors.

UC Member Julia Snethen reported that the Campus Space and Planning Committee will meet next week.

UC Member Mark Schwartz reported that the Graduate Faculty Committee met yesterday. They discussed establishing a leave policy for graduate students.

CHS Dean Tim Behrens and Professor Kyle Ebersole came to discuss the roles of Dean and EC in supervising program directors and coordinators.
The UC reviewed the current list of Faculty Standing Committees. The UC will recommend that the ARPC and the FEAC be discontinued. Secretary Turner will contact the EBC and the URC to discuss the status of the committees. The AAFEC will report to the Faculty Senate later this semester.

ASC Chair Leigh Wallace will attend the next meeting.

February 11, 2020

UC Chair Kathleen Dolan reported that the 2030 Think Tank will meet next week.

UC Representatives for the spring graduation ceremonies were identified (Laura Otto-Salaj, Mark Schwartz).

Chancellor Mark Mone attended. Most items were discussed in closed session. In open session, it was discussed how important it is that all faculty who attend graduation ceremonies stay for the entire ceremony; when faculty leave before the ceremony is over, it is disrespectful to the attending students and their families. The SecU office will include this recommendation in a letter to the Faculty. The Chancellor discussed the funding differential between UW-Milwaukee and UW-Madison.

UC Member Tina Freiburger reported APBC reviewed a new bachelor’s degree program in digital arts and culture, a collaboration between PSOA and L&S. They also discussed an overview of the campus financials for next year. There will be an estimated 3.3% decrease in funds in 2020.  Reserves are limited.  The composite financial index for UWM is 3.38 if the UWM Foundation funds are included and 2.4 if they are not.  An index number of 1-4 indicates a financially stressed institution.  UW Madison’s number is between 5 and 6 and UWM is about in the middle of all UW institutions.  We are in a reengineering phase.  Ongoing building maintenance will also be a continuing issue.

UC Member Bettina Arnold reported that the three finalists for the position of HBSSW Dean will visit campus on Feb. 24, Feb. 27, and Mar. 2.

UC Member Julia Snethen reported that a Campus Space and Planning Committee meeting is being scheduled. She also reported that the SSEA has finalized one evaluation and is working on another.

Secretary of the University Trudy Turner reported the SecU office will no longer be supporting some faculty governance committees by recording meeting minutes, due to budget constraints.

Provost Johannes Britz will attend the next meeting.

February 4, 2020

UC Chair Kathleen Dolan had a 1:1 meeting with the Provost. She also attended the Faculty Representatives meeting. The group requested a meeting with the finalists for the UW System President. The System governance website will be refreshed. There was a discussion of UW policy 1254. Currently, there is considerable disparity in the way in which annual evaluations are conducted on different campuses. There was a TTC presentation. One of the suggestions was the use of title Teaching Professor. The use of the title will be up to the discretion of each campus. The System Vice President for Academic and Student Affairs gave a presentation on new advising initiatives. There is considerable tension on campuses regarding budget cuts. There was a report on the System Benefits survey. There were 18,000 participants. The majority of respondents were happy with benefits offered, but about half complained about pay. Fundamental benefits, including retirement and health will not change. Other additional benefits are being considered.

K. Dolan reported that the 2030 Think Tank group continues to meet and discuss potential changes. There will be a presentation at the March Senate meeting.

K. Dolan reported that all vacancies on committees have been filled.
Provost Johannes Britz attended. He reported that enrollment of students returning in the spring is good. Also, there will be a replacement of one member of the Board of Regents. The Provost will update the board on the Freshwater Initiative.

Provost Britz reported that the finalists for the position of HBSSW Dean will be on campus later in February. A director for Connected Systems has been appointed. Sabbaticals were approved by System. Also, the Provosts meeting is this week. There will be a discussion of pending budget cuts at this meeting.

UC Member Julia Snethen reported that the Rules Committee will meet this week.

UC Member Bettina Arnold reported that there are three finalists for the position of HBSSW Dean. The R1 working group will continue to meet.

UC Member Laura Otto-Salaj has volunteered to attend the morning ceremony for Spring Commencement.

UC Member John Reisel reported that the SSEA is meeting with Associate Deans.

UC Member Tina Freiburger reported that the APBC will meet this week.

January 28, 2020

UC Chair Kathleen Dolan reported on the Chancellor’s Retreat. Attendees brainstormed based on the themes of the Chancellor’s Strategic Initiatives. Feedback included the need to obtain better data and use it to more effectively inform educational strategies and decision making, and making UWM more user-friendly.

K. Dolan attended the Chancellor’s Expanded Cabinet meeting. Tom Luljak presented on the new branding campaign, which will use two themes: UWM as a first choice, and UWM pride points. Advertising is being undertaken in Green Bay, the Fox Valley, and Washington and Waukesha counties.

K. Dolan reported that the deadline for the 2030 Think Tank final report is April 15th. Also, the Faculty Representatives meet in Madison this Friday.

K. Dolan reported that there is only one more governance vacancy to fill for this academic year.

Academic Staff Senate Chair Leigh Wallace attended. Academic staff were happy to hear Ray Cross recognize the need to keep the Senior Lecturer title. Timelines for TTC implementation are being extended a bit. Most staff have completed self-assessments and turned them in to supervisors, so supervisors need to complete staff evaluations by March 31st. ASC is lining up speakers for the rest of this year’s Academic Staff Senate meetings.

UC Member Bettina Arnold reported the HBSSW Dean Search Committee conducted Zoom interviews and forwarded four names to the Provost for interview. On-campus interviews are scheduled to begin on Feb. 17th.

UC Member John Reisel (SSEA) said that evaluations for the Chancellor and SOIS Dean have been completed and are being compiled. Evaluations for the Education Dean are being collected. He also reported that the EBC meeting was cancelled.

UC Member Laura Otto-Salaj reported that the AAFEC will meet next week.

UC Member Tina Freiburger reported that the APBC meeting was cancelled.

Provost Johannes Britz will attend the next meeting.