Waivers

When do I need a waiver?

  • Waivers should be used for any event that is voluntary.
  • Waivers should be used for field trips that are not required for graduation.
  • Waivers should be used for any event with high risk.

How do I get a waiver for my activity?

Follow the link corresponding to your specific event type.

Field Trips Waivers

  • You do not need to have students sign waivers if the trip is required for a course that’s required for graduation (a non-elective) or if there is no transportation provided for low risk field trips (e.g., meet at museum or theater, etc.)
  • You do if the trip is required but the class is not required for graduation.*
  • You do if the trip is optional for the class or for graduation.*
  • You do if you are planning a high risk activity (e.g., visiting a quarry, construction site, etc.) that is voluntary.

*Note – These are considered voluntary activities.

How do I get a waiver for my field trip or activity?

Use the following template.

Field Trip Template

You, the trip organizer, need to complete the top sections; the students or volunteers need to sign and date the form. A parent or guardian needs to sign and date if the student or volunteer is younger than 18 years old.

  1. A waiver for use at UW-Milwaukee must include two purposes:
    • To explain the risks associated with the activity and to inform the student/volunteer that they are assuming the risks by participating.
    • To hold to university and it’s employees and agents harmless.
  2. Each purpose in the waiver must have a separate signature line.
  3. Each waiver should give the signer the opportunity to bargain over the terms. That is why the first purpose in the agreement(s) must state the person (usually the faculty or staff member) leading the trip and his/her phone number. This gives the signer of the document someone meaningful to contact to discuss the terms.  *Note – any variation in the terms should be discussed with Legal Affairs
  4. A waiver must be customized for the type of VOLUNTARY high-risk activity or field trip involved. For example, the activity must be stated and the risks unique to that activity must be identified. (e.g., rock climbing, entering a construction site, etc.)

Where and when should I include information about waivers?

  • Courses with field trips need to be flagged, in the course catalog and syllabi, in order to alert students that proof of health insurance is required in order to participate in the field trip (for high risk activity filed trips.)
  • Syllabi should include information about field trips, requirements, costs, expectations and a field trip waiver if appropriate.
  • Provide students with a waiver prior to the trip. Do not take students on the trip who have not completed the waiver.

Who keeps waivers for field trips and for how long?

  • Each instructor or group leader needs to maintain a “Waiver File” for course related field trips.
  • We recommend that originals or scanned copies be retained for the current year plus three (3) years. If there was a serious injury or death, you may need to keep these forms longer. (Contact Risk Management for advice about this.)
  • Do not send copies to Risk Management or Legal Affairs. Keep in departmental offices.

Do student organization need waivers?

  • When offering voluntary High Risk activities or events on campus (e.g., Sumo Wrestling, Rock Climbing, Flag Football) that are not University Sponsored events.
  • When sponsoring voluntary trips that involve High Risk activities that are not University sponsored.

Why use waivers?

A waiver for student organization use must include two purposes:

  • To explain the risks associated with the activity and to inform the participant that they are assuming the risks by participating.
  • To hold the Releasees and their officers, employees, agents and volunteers harmless from any and all claims,
    • Each purpose in the waiver must have a separate signature line.
    • Each waiver should give the signer the opportunity to bargain over the terms. That is why the first purpose in the agreement must list the person (usually a Student Organization Advisor or a Student Activities Office Staff Representative) knowledgeable about the event or the trip and his/her phone number. This gives the signer of the document someone meaningful to contact to discuss the terms.

What kind of waiver/s should student organizations use?

Use the following template.

Student Organizations Template

These forms are set up for events and activities that are sponsored by the student association or student organizations only. These forms clearly delineate that the activity is NOT sponsored or organized by UWM.

Who keeps waivers for student organizations sponsored events and for how long?

  • The Student Association and/or Student Organization sponsoring the event.
  • It is good practice to keep the original and/or scanned copies for the current year plus three years.
  • The waivers should be kept in a clearly marked file by event and year in the student organization office(s).

Waivers for UWM Event Planners

(Union Event staff, University Housing, Union Programming, UWM Alumni Association, etc.)

When should waivers be used?

  • For any event that is voluntary and involves High Risk.
  • Examples
    • Runs or walks
    • Events that involve inflatables (Rock walls, Mechanical Bulls, others).
    • Trips that may involve risk

Why use waivers?

  • To explain the risks associated with the activity and to inform the participant(s) that they are assuming the risks by participating.
  • To hold the university and its employees and agents harmless.
  • Each purpose in the waiver must have a separate signature line.
  • Each waiver should give the signer the opportunity to bargain over the terms. That is why the first purpose in the sample agreement(s) must state the name of the person, usually the organizer, of the event or trip and his/her phone number. This gives the signer of the document someone meaningful to contact to discuss the terms.

Note – any variation in the terms should be discussed with Legal Affairs.

A waiver must be customized for the type of VOLUNTARY high-risk activity or trip involved. For example, the activity must be stated and the risks unique to that activity must be specified.

What kind of waiver/s should UWM event planners use?

Use the following template.

UWM Event Planners Template

Who keeps waivers for university sponsored events and for how long?

  • The department organizing and sponsoring the event.
  • We recommend that originals or scanned copies be retained for the current year plus three (3) years. If there were a serious injury or death, you may need to keep these forms longer. (Contact Risk Management for advice about this).
  • Do not send copies to Risk Management or Legal Affairs. Keep in Departmental offices.