This is a revenue producing contract for elevator wrap advertising for University Housing. This contract may be available for use by other UWM departments. If you would like to use this contract, you must reach out to Beth Lobner, the Associate …
The contracted vendors for Athletic Equipment, Accessories, and Apparel are BSN, Burghardt Sporting Goods and Goats Trail LLC. Please note there is a mandatory contract with Adidas which must be used first. These contracts should only be used if Adidas …
There are a couple of available contracts for use. These are not mandatory contracts. You can use whichever contract best suits your needs. B & H Photo is currently available. They have been removed form the State of Wisconsin Ineligible List. Please …
The contracted vendors for bottled and canned beverages are American Bottling Company DBA Keurig Dr Pepper, Reyes Coca-Cola Bottling, General Beverage & Beer Sales Co. Milwaukee, and Red Bull North America Inc. Please note: Pepsi is also on contract for …
The contracted vendor for Bread and Bagels is Alpha Baking Company. Please click here for contract information: (Bread and Bagels) Questions related to this commodity should be directed to Pam Loignon x.5212, loignon@uwm.edu. Ask us about the benefits of setting up blanket Purchase …
The contracted vendors for Coach Bus Services are Badger Coaches, Riteway Bus Service, and Wisconsin Coach Lines. Please click the link for contract pricing and information: [Coach Bus Service Pricing] The contracts can be found here: Badger Coaches, Inc. Coach …
The contracted vendor for Prime Vendor Convenience Store is S Abraham & Sons. Please click here for contract information: [S Abraham & Sons ] Questions related to this commodity should be directed to Pam Loignon x.5212, loignon@uwm.edu. Ask us about the benefits of setting …
The contracted vendor for Cooking Oil Management System and Services is RTI. Please click here for contract information: [Cooking Oil Management System] Questions related to this commodity should be directed to Pam Loignon x.5212, loignon@uwm.edu.
The contracted vendor for Fresh Donuts and Danishes is Baked Custom Desserts, LLC Please click here for contract information: [Assorted Donuts and Danishes] Questions related to this commodity should be directed to Pam Loignon x.5212, loignon@uwm.edu. Ask us about the benefits of setting …
The contracted vendor for Grease Trap Cleaning is Giddings Hawkins. This contract was set up for our housing units but may be made available to all UWM departments Please click here for contract information: [Grease Trap Cleaning] Questions related to …
The contracted vendor for HID cards, films, ribbons and laminate supplies for Fargo HDP 5000 and/or 5600 Printers is Identisys. Please click here for contract information: (Contract) Questions related to this commodity should be directed to Pam Loignon x.5212, loignon@uwm.edu. Ask …
The contracted vendor for Linen Rental is Alsco. Please click here for the Contract: [Alsco Contract] Questions related to this Contract should be directed to Pam Loignon x.5212, loignon@uwm.edu.
The contracted vendor for Maintenance and Repair of Kitchen Equipment is Febco. This contract is mainly for commercial equipment, but Febco may be able to fix residential grade equipment such as refrigerators. Please click here for the Contract: [Febco] Questions …
This contract is expired and there is no replacement. Questions related to this commodity should be directed to Elizabeth Gillen at gillene@uwm.edu.
The contracted vendor for Repair and Maintenance Pinsetter Service is RW Pinsetter. This is not a mandatory contract. Please click here for contract information: [RW Pinsetter] Questions related to this commodity should be directed to Pam Loignon x.5212, loignon@uwm.edu. Ask …
This contract is expired. Questions related to this commodity should be directed to Elizabeth Gillen at gillene@uwm.edu.
The contracted vendor for Preventative Maintenance, Cage Rack Washers and Autoclaves for Biological Sciences is Dependable Sterilizer Repair, Inc. Please click here for contract information: [Dependable Sterilizer Repair, Inc.] Questions related to this commodity should be directed to Colleen Fisher …
This is a contract for UWM branded customized, promotional products and wearables. Such items may include water bottles, pens, lanyards, sack packs, pennants, hats, socks, and apparel etc. Imprinting processes for promotional products include but are not limited to embroidery, …
UWM’s contracts for Retail and Restaurant Operations are located here: Retail Resale or Restaurant Ops Ice Cream, Sherbert, Frozen Yogurt, and Novelty Treats Fresh Produce Snack and Chip Products Bakery Products Natural and Organic Foods Fresh Donuts and Danishes Convenience …
The contracted vendor for Rishi Tea for Resale and Use is Rishi Tea. Please click here for contract information: [Contract Rishi Tea for Resale and Use] [Price List Effective November 1, 2019] Questions related to this commodity should be directed …
There are two available contracts for use. The first is a UWM Contract, Phoenix Textile Company and the second is a UW Madison Contract. These are not mandatory contracts. You can use whichever contract best suits your needs. UW-Milwaukee contract …
Scantron Corp is the contracted vendor for Scantron Test Sheets. All paper is Mark Reflex or equivalent. Please click [here] for pricing. Our contact is Lorraine Hundertpfund, Lorraine.Hundertpfund@scantron.com, (800) 735-2566 ex. 1375. When ordering, simply reference UW-Madison Contract 18-5449 to get the discount …
The contracted vendors for School Bus Services are First Student and Go Riteway. Please follow the link for the pricing and information: CONTRACT When requesting a quote from First Student, please fill out the Trip info form and return it to …
UWM uses contract WSCA 06913 for Two-Way Radios and Public Safety Communication Equipment. Campus departments commonly use Kenwood brand radios, but this contract also covers other brands (see below). This contract covers radios, accessories, parts, technical support, installation, repair, and …
UWM is contracted with Lark Uniforms for the purchase of uniforms. This contract was set up for Facility Services, but may be used by all UWM departments Please click here for contract information:[Lark Uniform Contract] Questions related to this commodity …
Romain Empire LLC is the contracted vendor for this contract. Please click here for contract information: [Romaine Empire LLC] Questions related to this commodity should be directed to Pam Loignon x.5212, loignon@uwm.edu.
This contract is expired. Questions related to this commodity should be directed to Elizabeth Gillen at gillene@uwm.edu.
Updated Employee/Independent Contractor Checklist
Approval Form Update December 2025
Name badges must be ordered from BCE. Orders must be placed with a Pcard or a Purchase Order (PO) (BCE will require either the last four digits of the Pcard or the PO number when the order is placed). First …
IMPORTANT: Transfers must not begin until the Procurement Director has reviewed and signed the form. Please ensure you read and follow the procedure outlined in the policy.
To Request a Wire Transfer for Payment
W9
In accordance with its education, research, and public service mission, UWM and other UW institutions occasionally experience the need for services of an academic nature that cannot be met through a competitive State procurement process. These types of academic support services have a narrowly defined scope, a …
The University of Wisconsin-Milwaukee has established licensing policies guided by existing UW System policies, best practices and emerging industry standards. Any entity producing items bearing the trademarks, logos, names or references to the University of Wisconsin-Milwaukee or its affiliates must …
The contracted vendors for bottled and canned beverages are American Bottling Company DBA Keurig Dr Pepper, Reyes Coca-Cola Bottling, General Beverage & Beer Sales Co. Milwaukee, and Red Bull North America Inc. Please note: Pepsi is also on contract for …
Board of Regents policy (21-9, Appendix A) states that the UWM Foundation should not make direct purchases on behalf of UWM, with very few documented exceptions. Gift funds should be moved to UWM accounts and spent in accordance with purchasing …
Purchases by Wisconsin governmental units, including the University of Wisconsin System, are generally exempt from Wisconsin Sales and Use Tax, and may be exempt from tax in other states. Those that use their Pcard to make purchases, issues orders or …
Costs associated with UW sponsored business events, some of which may occur at the headquarters location, may generally be reimbursed if they are actual, reasonable and necessarily incurred in the discharge of official duties. View the Headquarter City & UW …
Sales of University property to employees are prohibited unless items are sold at announced public sales or auctions. The intent is that state employees cannot be provided with preferential treatment when it comes to surplus sales. The surplus property must …
Paper Statements Discontinued: Paper credit card statements for University Liability Cards (Pcard) will no longer be distributed. All reconciliation and documentation should take place in Workday using the available tools and job aids. (Statements for shared liability cards can be paper …
Furniture purchases, including sit-stand desks and ergonomic chairs, have special conditions. Wisconsin State Statute mandates that agencies and UW campuses must give ‘first option’ to the Bureau of Correctional Enterprises (BCE), formerly known as Badger State Industries (BSI). If BCE/BSI …
Importing goods from foreign countries (including Canada and Mexico) can present unique challenges. There are potential tariffs, inspections, import restrictions, especially with the research related equipment that UWM often purchases. Departments are warned that low dollar orders placed directly with …
Wisconsin law provides that state agencies cannot enter into any contract or order for the purchase of materials, supplies, equipment or contractual services with vendors or their affiliates who are not registered, collecting and remitting Wisconsin sales or use tax …
Name badges must be ordered from BCE. Orders must be placed with a Pcard or a Purchase Order (PO) (BCE will require either the last four digits of the Pcard or the PO number when the order is placed). First …
Pursuant to State statute (s. 16.75(3t)(c)), new furniture (categories are defined on webpage link below) must be purchased from the Bureau of Correctional Enterprises (BCE), formerly Badger State Industries (BSI): 505ENT-M15-BSI OFFURN-01 Michelle Pressentin is UWM’s sales representative – Michelle …
View the UWM Visa Purchasing Card (PCard) Policy here Access the UW System Purchasing Card (Pcard) program documents: https://www.wisconsin.edu/financial-administration/special-topics/purchasing-cards/ FAQ’s Request a Change to a Purchasing Card – Employee Entering Personal Expenses in an Expense Report
Gift Cards or Prepaid VISA cards are considered Cash by the IRS and as such UWM and UW System policies guide the instances in which gift cards or prepaid VISA (debit) cards may be purchased and distributed. Gift Cards, including …
Entering a New Supplier Request Reference UW System Policy 363 on Supplier Edits.
UW-Madison Purchasing Services maintains a searchable database of State of Wisconsin (DOA issued) and UW-Madison issued contracts. Commonly requested UW-Milwaukee contracts are found under the ‘Available Contracts’ Help section on this website. Please contact Purchasing for further assistance on locating …
On March 28, 2018, 2017 Wisconsin Act 146 was signed into law, modifying certain provisions of Ch. 16, Wis. Stats. related to the procurement of signs. New State procurement policy was issued as [PIM18002]. Orders under $3,500 may be placed on …
UWM’s documentation of tax exempt status is located here [UWM users only] Tax Exempt Status letter (UW Systemwide) Certificate of Exempt Status (Wisconsin Sales and Use Tax) Sales Tax Exemption in Other States (link to Travelwise)
Wisconsin is a low bid state. In general, Suppliers must bid to get contracts with the State of Wisconsin (with the exception of Best Judgement (< $5,000) and sole source, or noncompetitive, awards). Formal quoting, bidding, and Request for Proposal …
UWM’s preference is to use the internal catering service, 20|20 Catering, if available. To supplement these internal options, Purchasing maintains a list of caterers who have provided insurance and pricing information and are approved to provide catering service to campus. …
In accordance with its education, research, and public service mission, UWM and other UW institutions occasionally experience the need for services of an academic nature that cannot be met through a competitive State procurement process. These types of academic support services have a narrowly defined scope, a …
This is a revenue producing contract for elevator wrap advertising for University Housing. This contract may be available for use by other UWM departments. If you would like to use this contract, you must reach out to Beth Lobner, the Associate …
The contracted vendors for Athletic Equipment, Accessories, and Apparel are BSN, Burghardt Sporting Goods and Goats Trail LLC. Please note there is a mandatory contract with Adidas which must be used first. These contracts should only be used if Adidas …
There are a couple of available contracts for use. These are not mandatory contracts. You can use whichever contract best suits your needs. B & H Photo is currently available. They have been removed form the State of Wisconsin Ineligible List. Please …
The contracted vendors for bottled and canned beverages are American Bottling Company DBA Keurig Dr Pepper, Reyes Coca-Cola Bottling, General Beverage & Beer Sales Co. Milwaukee, and Red Bull North America Inc. Please note: Pepsi is also on contract for …
The contracted vendor for Bread and Bagels is Alpha Baking Company. Please click here for contract information: (Bread and Bagels) Questions related to this commodity should be directed to Pam Loignon x.5212, loignon@uwm.edu. Ask us about the benefits of setting up blanket Purchase …
The contracted vendors for Coach Bus Services are Badger Coaches, Riteway Bus Service, and Wisconsin Coach Lines. Please click the link for contract pricing and information: [Coach Bus Service Pricing] The contracts can be found here: Badger Coaches, Inc. Coach …
The contracted vendor for Prime Vendor Convenience Store is S Abraham & Sons. Please click here for contract information: [S Abraham & Sons ] Questions related to this commodity should be directed to Pam Loignon x.5212, loignon@uwm.edu. Ask us about the benefits of setting …
The contracted vendor for Cooking Oil Management System and Services is RTI. Please click here for contract information: [Cooking Oil Management System] Questions related to this commodity should be directed to Pam Loignon x.5212, loignon@uwm.edu.
The Purchasing Office protects University staff from personal risk by signing Procurement contracts in accordance with State statutes and University policy. Only staff who have received written delegation from the Procurement Director have the authority to sign purchasing documents for …
Post-Workday The Foundation Data Model (FDM) is Workday’s flexible, multidimensional framework for organizing financial and operational data. It replaces the traditional chart of accounts with a tag-based structure that uses worktags to categorize and track transactions. You can use the …
The contracted vendor for Fresh Donuts and Danishes is Baked Custom Desserts, LLC Please click here for contract information: [Assorted Donuts and Danishes] Questions related to this commodity should be directed to Pam Loignon x.5212, loignon@uwm.edu. Ask us about the benefits of setting …
Gift cards are allowable under UW System Administrative Policy 330, “Prizes, Awards, and Gifts,” but with limitations
The contracted vendor for Grease Trap Cleaning is Giddings Hawkins. This contract was set up for our housing units but may be made available to all UWM departments Please click here for contract information: [Grease Trap Cleaning] Questions related to …
The contracted vendor for HID cards, films, ribbons and laminate supplies for Fargo HDP 5000 and/or 5600 Printers is Identisys. Please click here for contract information: (Contract) Questions related to this commodity should be directed to Pam Loignon x.5212, loignon@uwm.edu. Ask …
Procurement policies govern the use of independent contractors (“Suppliers”), but the determination of an Employer/Employee relationship with an individual/sole proprietor entity should be verified by Human Resources. Departments should complete the [Employee/Independent Contractor checklist] and submit it with every new …
To best address the campus’ growing information technology needs, and to help individuals navigate the IT purchasing process, professionals from Information Technology and Purchasing have worked together to create a standardized IT procurement process. All information technology-related procurement requests will …
The contracted vendor for Linen Rental is Alsco. Please click here for the Contract: [Alsco Contract] Questions related to this Contract should be directed to Pam Loignon x.5212, loignon@uwm.edu.
The contracted vendor for Maintenance and Repair of Kitchen Equipment is Febco. This contract is mainly for commercial equipment, but Febco may be able to fix residential grade equipment such as refrigerators. Please click here for the Contract: [Febco] Questions …
Pursuant to State statute (s. 16.75(3t)(c)), new furniture (categories are defined on webpage link below) must be purchased from the Bureau of Correctional Enterprises (BCE), formerly Badger State Industries (BSI): 505ENT-M15-BSI OFFURN-01 Michelle Pressentin is UWM’s sales representative – Michelle …
Payments to Research Subjects occur under strict guidelines. UW employees are treated the same as non-UW employees when participating as research participants except that Gift Cards cannot be awarded to UW Employees. See Payments to Research Subjects policy.
This contract is expired and there is no replacement. Questions related to this commodity should be directed to Elizabeth Gillen at gillene@uwm.edu.
The contracted vendor for Repair and Maintenance Pinsetter Service is RW Pinsetter. This is not a mandatory contract. Please click here for contract information: [RW Pinsetter] Questions related to this commodity should be directed to Pam Loignon x.5212, loignon@uwm.edu. Ask …
This contract is expired. Questions related to this commodity should be directed to Elizabeth Gillen at gillene@uwm.edu.
The contracted vendor for Preventative Maintenance, Cage Rack Washers and Autoclaves for Biological Sciences is Dependable Sterilizer Repair, Inc. Please click here for contract information: [Dependable Sterilizer Repair, Inc.] Questions related to this commodity should be directed to Colleen Fisher …
This is a contract for UWM branded customized, promotional products and wearables. Such items may include water bottles, pens, lanyards, sack packs, pennants, hats, socks, and apparel etc. Imprinting processes for promotional products include but are not limited to embroidery, …
For statutory, procurement, or campus policy reasons there are categories of items that require additional approvals prior to placing an order with a Supplier. The list of purchases requiring additional approvals can be found here: [LINK]
View the UWM Visa Purchasing Card (PCard) Policy here Access the UW System Purchasing Card (Pcard) program documents: https://www.wisconsin.edu/financial-administration/special-topics/purchasing-cards/ FAQ’s Request a Change to a Purchasing Card – Employee Entering Personal Expenses in an Expense Report
Gift Cards or Prepaid VISA cards are considered Cash by the IRS and as such UWM and UW System policies guide the instances in which gift cards or prepaid VISA (debit) cards may be purchased and distributed. Gift Cards, including …
Request for Sale or Transfer of Research Equipment
Entering a New Supplier Request Reference UW System Policy 363 on Supplier Edits.
UWM’s contracts for Retail and Restaurant Operations are located here: Retail Resale or Restaurant Ops Ice Cream, Sherbert, Frozen Yogurt, and Novelty Treats Fresh Produce Snack and Chip Products Bakery Products Natural and Organic Foods Fresh Donuts and Danishes Convenience …
The contracted vendor for Rishi Tea for Resale and Use is Rishi Tea. Please click here for contract information: [Contract Rishi Tea for Resale and Use] [Price List Effective November 1, 2019] Questions related to this commodity should be directed …
There are two available contracts for use. The first is a UWM Contract, Phoenix Textile Company and the second is a UW Madison Contract. These are not mandatory contracts. You can use whichever contract best suits your needs. UW-Milwaukee contract …
Scantron Corp is the contracted vendor for Scantron Test Sheets. All paper is Mark Reflex or equivalent. Please click [here] for pricing. Our contact is Lorraine Hundertpfund, Lorraine.Hundertpfund@scantron.com, (800) 735-2566 ex. 1375. When ordering, simply reference UW-Madison Contract 18-5449 to get the discount …
The contracted vendors for School Bus Services are First Student and Go Riteway. Please follow the link for the pricing and information: CONTRACT When requesting a quote from First Student, please fill out the Trip info form and return it to …
UWM uses contract WSCA 06913 for Two-Way Radios and Public Safety Communication Equipment. Campus departments commonly use Kenwood brand radios, but this contract also covers other brands (see below). This contract covers radios, accessories, parts, technical support, installation, repair, and …
UWM is contracted with Lark Uniforms for the purchase of uniforms. This contract was set up for Facility Services, but may be used by all UWM departments Please click here for contract information:[Lark Uniform Contract] Questions related to this commodity …
UWM Purchasing Card Policy
Romain Empire LLC is the contracted vendor for this contract. Please click here for contract information: [Romaine Empire LLC] Questions related to this commodity should be directed to Pam Loignon x.5212, loignon@uwm.edu.
This contract is expired. Questions related to this commodity should be directed to Elizabeth Gillen at gillene@uwm.edu.
Gift cards are allowable under UW System Administrative Policy 330, “Prizes, Awards, and Gifts,” but with limitations
Paper Statements Discontinued: Paper credit card statements for University Liability Cards (Pcard) will no longer be distributed. All reconciliation and documentation should take place in Workday using the available tools and job aids. (Statements for shared liability cards can be paper …
90-Day Accountable Plan Exceptions Overview: Details how to enter a Spend Authorization in Workday for any 90-Day Accountable Plan Exceptions. Security Roles Initiator(s): Employee as Self, Expense Data Entry Specialist Approver(s): Expense Operations Lead Process Considerations: Click on the links below …
View the UWM Visa Purchasing Card (PCard) Policy here Access the UW System Purchasing Card (Pcard) program documents: https://www.wisconsin.edu/financial-administration/special-topics/purchasing-cards/ FAQ’s Request a Change to a Purchasing Card – Employee Entering Personal Expenses in an Expense Report
Formerly: How Do I Store My Pcard statements and receipts? The first statement to reconcile in Workday will be the 7/4/2025 statement any statements before 7/4/2025 will need to be done through bplogix UWM PCard Statement Storage Submission for all …
UW System PCard Policy PCard FAQ’s University Card Procedures Common Questions on Types of Purchases Allowed
The UW System’s procurement card and travel card are two separate and unique products. The procurement card is designed for purchase of products and non-travel related services. The travel card is to be used only for business travel related expenses. …
Post-Workday The Foundation Data Model (FDM) is Workday’s flexible, multidimensional framework for organizing financial and operational data. It replaces the traditional chart of accounts with a tag-based structure that uses worktags to categorize and track transactions. You can use the …
The Wisconsin Supplier Diversity Program (SDP) certifies Minority-Owned (MBE), Service-Disabled Veteran-Owned (DVB) and Woman-Owned (WBE) businesses to provide better opportunity for them to do business with the State of Wisconsin. The University submits monthly reports to the SDP on our …
Purchases by Wisconsin governmental units, including the University of Wisconsin System, are generally exempt from Wisconsin Sales and Use Tax, and may be exempt from tax in other states. Those that use their Pcard to make purchases, issues orders or …
Wisconsin law provides that state agencies cannot enter into any contract or order for the purchase of materials, supplies, equipment or contractual services with vendors or their affiliates who are not registered, collecting and remitting Wisconsin sales or use tax …
Entering a New Supplier Request Reference UW System Policy 363 on Supplier Edits.
As a condition of their contract with the University, Suppliers are required to keep on file a current Certificate of Insurance that meets the requirements of the University. The Standard Insurance & Indemnification Requirements are UWM’s minimum requirements, and can …
The University is required by statute to pay, or dispute, properly submitted invoices within 30 days. It is essential that invoices presented for payment be submitted in accordance with the instructions contained on the purchase order. The purchase order number must …
Wisconsin is a low bid state. In general, Suppliers must bid to get contracts with the State of Wisconsin (with the exception of Best Judgement (< $5,000) and sole source, or noncompetitive, awards). Formal quoting, bidding, and Request for Proposal …
Procurement Office staff have the approval and training to legally purchase goods and services under Wisconsin law. Procurement Office staff are formally delegated to conduct purchasing activities under authority granted through Chapters 16, 35, 36, and 39 of the Wisconsin …
Post-Workday The Foundation Data Model (FDM) is Workday’s flexible, multidimensional framework for organizing financial and operational data. It replaces the traditional chart of accounts with a tag-based structure that uses worktags to categorize and track transactions. You can use the …
UW-Madison Purchasing Services maintains a searchable database of State of Wisconsin (DOA issued) and UW-Madison issued contracts. Commonly requested UW-Milwaukee contracts are found under the ‘Available Contracts’ Help section on this website. Please contact Purchasing for further assistance on locating …