Available Contracts


Advertising Services: Elevator Advertising Wraps

This is a revenue producing contract for elevator wrap advertising for University Housing. This contract may be available for use by other UWM departments. If you would like to use this contract, you must reach out to Beth Lobner, the Associate …


Athletic Equipment, Accessories, and Apparel

The contracted vendors for Athletic Equipment, Accessories, and Apparel are BSN, Burghardt Sporting Goods and Goats Trail LLC. Please note there is a mandatory contract with Adidas which must be used first. These contracts should only be used if Adidas …


Audiovisual, Photo, and Video Contracts

There are a couple of available contracts for use.  These are not mandatory contracts.  You can use whichever contract best suits your needs. B & H Photo is currently available. They have been removed form the State of Wisconsin Ineligible List. Please …


Bread and Bagels Contract

The contracted vendor for Bread and Bagels is Alpha Baking Company.  Please click here for contract information: (Bread and Bagels) Questions related to this commodity should be directed to Pam Loignon x.5212, loignon@uwm.edu.  Ask us about the benefits of setting up blanket Purchase …


Coach and Minibus Services

The contracted vendors for Coach Bus Services are Badger Coaches, Riteway Bus Service, and Wisconsin Coach Lines. Please click the link for contract pricing and information: [Coach Bus Service Pricing] The contracts can be found here: Badger Coaches, Inc. Coach …


Convenience Store Contract

The contracted vendor for Prime Vendor Convenience Store is S Abraham & Sons.  Please click here for contract information: [S Abraham & Sons ] Questions related to this commodity should be directed to Pam Loignon x.5212, loignon@uwm.edu.  Ask us about the benefits of setting …


Cooking Oil Management System and Services

The contracted vendor for Cooking Oil Management System and Services is RTI.  Please click here for contract information: [Cooking Oil Management System] Questions related to this commodity should be directed to Pam Loignon x.5212, loignon@uwm.edu.


Fresh Donuts and Danishes Contract

The contracted vendor for Fresh Donuts and Danishes is Baked Custom Desserts, LLC  Please click here for contract information: [Assorted Donuts and Danishes] Questions related to this commodity should be directed to Pam Loignon x.5212, loignon@uwm.edu.  Ask us about the benefits of setting …


Grease Trap Cleaning

The contracted vendor for Grease Trap Cleaning is Giddings Hawkins. This contract was set up for our housing units but may be made available to all UWM departments Please click here for contract information: [Grease Trap Cleaning] Questions related to …


HID Cards, Films, Ribbons, and Laminate for Fargo Printers

The contracted vendor for HID cards, films, ribbons and laminate supplies for Fargo HDP 5000 and/or 5600 Printers is Identisys.  Please click here for contract information: (Contract) Questions related to this commodity should be directed to Pam Loignon x.5212, loignon@uwm.edu.  Ask …


Linen Rental Service Contract

The contracted vendor for Linen Rental is Alsco. Please click here for the Contract: [Alsco Contract] Questions related to this Contract should be directed to Pam Loignon x.5212, loignon@uwm.edu.


Physical Panic Button Contract

This contract is expired and there is no replacement. Questions related to this commodity should be directed to Elizabeth Gillen at gillene@uwm.edu.


Pinsetter Maintenance and Repair Service

The contracted vendor for Repair and Maintenance Pinsetter Service is RW Pinsetter. This is not a mandatory contract.   Please click here for contract information: [RW Pinsetter] Questions related to this commodity should be directed to Pam Loignon x.5212, loignon@uwm.edu.  Ask …


Preventative Maintenance, Cage Rack Washers and AutoClaves

The contracted vendor for Preventative Maintenance, Cage Rack Washers and Autoclaves for Biological Sciences is Dependable Sterilizer Repair, Inc.  Please click here for contract information: [Dependable Sterilizer Repair, Inc.] Questions related to this commodity should be directed to Colleen Fisher …


Promotional Goods and Apparel

This is a contract for UWM branded customized, promotional products and wearables. Such items may include water bottles, pens, lanyards, sack packs, pennants, hats, socks, and apparel etc. Imprinting processes for promotional products include but are not limited to embroidery, …


Recycled Office Furniture

The link below is a UW-Madison contract widely used by UWM for recycled, remanufactured, refurbished, and used office furniture. It is not mandatory and is not subject to the WI State mandatory use-requirements. [http://www.bussvc.wisc.edu/purch/contract/wp5177.html] Contact Kathy Kercheck x 7162 kkerchec@uwm.edu …


Retail and Restaurant Ops Contracts

UWM’s contracts for Retail and Restaurant Operations are located here: Retail Resale or Restaurant Ops Ice Cream, Sherbert, Frozen Yogurt, and Novelty Treats Fresh Produce Snack and Chip Products Bakery Products Natural and Organic Foods Fresh Donuts and Danishes Convenience …


Rishi Tea for Resale and Use Contract

The contracted vendor for Rishi Tea for Resale and Use is Rishi Tea.  Please click here for contract information: [Contract Rishi Tea for Resale and Use] [Price List Effective November 1, 2019] Questions related to this commodity should be directed …


Roller Shades and Blinds Contracts

There are two available contracts for use. The first is a UWM Contract, Phoenix Textile Company and the second is a UW Madison Contract. These are not mandatory contracts. You can use whichever contract best suits your needs. UW-Milwaukee contract …


Scantron Optical Scanning Forms

Scantron Corp is the contracted vendor for Scantron Test Sheets. All paper is Mark Reflex or equivalent. Please click [here] for pricing. Our contact is Lorraine Hundertpfund, Lorraine.Hundertpfund@scantron.com, (800) 735-2566 ex. 1375. When ordering, simply reference UW-Madison Contract 18-5449 to get the discount …


School Bus Services

The contracted vendors for School Bus Services are First Student and Go Riteway.  Please follow the link for contract information: CONTRACT When requesting a quote from First Student, please fill out the Trip info form and return it to First …


Sendiks Charge Card User Guide

The user guide for the Sendik’s charge card holders may be found here. Please click here for the User Guide: [Sendik’s User Guide] Questions related to this User Guide should be directed to Pam Loignon x.5212, loignon@uwm.edu.


Two-Way Radio Contract

UWM uses contract WSCA 06913 for Two-Way Radios and Public Safety Communication Equipment. Campus departments commonly use Kenwood brand radios, but this contract also covers other brands (see below). This contract covers radios, accessories, parts, technical support, installation, repair, and …


Uniforms

UWM is contracted with Lark Uniforms for the purchase of uniforms. This contract was set up for Facility Services, but may be used by all UWM departments Please click here for contract information:[Lark Uniform Contract] Questions related to this commodity …


Vending Service Fresh Salad

Romain Empire LLC is the contracted vendor for this contract. Please click here for contract information: [Romaine Empire LLC] Questions related to this commodity should be directed to Pam Loignon x.5212, loignon@uwm.edu.


Window Washing Contract

This contract is expired. Questions related to this commodity should be directed to Elizabeth Gillen at gillene@uwm.edu.

Forms


Name Badge Ordering

Name badges must be ordered from BCE. Orders must be placed with a Pcard or a Purchase Order (BCE will require either the last four digits of the Pcard or the PO number when the order is placed). First time …

Frequently Asked Questions


Academic Support Services Agreements (ASSA)

In accordance with its education, research, and public service mission, UWM and other UW institutions occasionally experience the need for services of an academic nature that cannot be met through a competitive State procurement process. These types of academic support services have a narrowly defined scope, a …


Can I Have The Foundation Make This Purchase?

Board of Regents policy (21-9, Appendix A) states that the UWM Foundation should not make direct purchases on behalf of UWM, with very few documented exceptions. Gift funds should be moved to UWM accounts and spent in accordance with purchasing …


Charging Tax

Purchases by Wisconsin governmental units, including the University of Wisconsin System, are generally exempt from Wisconsin Sales and Use Tax, and may be exempt from tax in other states.  Those that use their Pcard to make purchases, issues orders or …


Headquarter City Events (Hosted Events)

Costs associated with UW­ sponsored business events, some of which may occur at the headquarters location, may generally be reimbursed if they are actual, reasonable and necessarily incurred in the discharge of official duties. View the Headquarter City & UW …


How Can I Buy My University Laptop or Desktop Computer?

Sales of University property to employees are prohibited unless items are sold at announced public sales or auctions. The intent is that state employees cannot be provided with preferential treatment when it comes to surplus sales. The surplus property must …


How Do I Purchasing Furniture, Sit-Stand Desks, or Ergonomic Chairs?

Furniture purchases, including sit-stand desks and ergonomic chairs, have special conditions. Wisconsin State Statute mandates that agencies and UW campuses must give ‘first option’ to the Bureau of Correctional Enterprises (BCE), formerly known as Badger State Industries (BSI). If BCE/BSI …


Importing Goods

Importing goods from foreign countries (including Canada and Mexico) can present unique challenges. There are potential tariffs, inspections, import restrictions, especially with the research related equipment that UWM often purchases. Departments are warned that low dollar orders placed directly with …


Ineligible Suppliers / The Wayfair Ruling

Wisconsin law provides that state agencies cannot enter into any contract or order for the purchase of materials, supplies, equipment or contractual services with vendors or their affiliates who are not registered, collecting and remitting Wisconsin sales or use tax …


Name Badge Ordering

Name badges must be ordered from BCE. Orders must be placed with a Pcard or a Purchase Order (BCE will require either the last four digits of the Pcard or the PO number when the order is placed). First time …


New Furniture (Mandatory)

Pursuant to State statute (s. 16.75(3t)(c)), new furniture (categories are defined on webpage link below) must be purchased from the Bureau of Correctional Enterprises (BCE), formerly Badger State Industries (BSI): 505ENT-M15-BSI OFFURN-01 Michelle Pressentin is UWM’s sales representative – Michelle …


Purchasing card and Travel card programs

View the UWM Visa Purchasing Card (PCard) Policy here. The Pcard and Tcard programs are administered by Accounts Payable. Contact the Accounts Payables Supervisor for more information. Access the UW System Purchasing Card (Pcard) program documents: https://www.wisconsin.edu/financial-administration/special-topics/purchasing-cards/ Access the UW …


Purchasing Gift Cards or Prepaid VISA cards

Gift Cards or Prepaid VISA cards are considered Cash by the IRS and as such UWM and UW System policies guide the instances in which gift cards or prepaid VISA (debit) cards may be purchased and distributed. Gift Cards, including …


Requesting a new Supplier or updating an existing Supplier

Effective May 9th, 2022, when you need a new Supplier created or need to update an existing Supplier you will need to submit your request via ShopUW+: details are found at the ShopUW+ Essentials Supplier Manager User Resources web page. Only those …


Searching for State and UW-Madison Contracts

UW-Madison Purchasing Services maintains a searchable database of State of Wisconsin (DOA issued) and UW-Madison issued contracts. Commonly requested UW-Milwaukee contracts are found under the ‘Available Contracts’ Help section on this website. Please contact Purchasing for further assistance on locating …


Signage, Banners, etc.

On March 28, 2018, 2017 Wisconsin Act 146 was signed into law, modifying certain provisions of Ch. 16, Wis. Stats. related to the procurement of signs. New State procurement policy was issued as [PIM18002]. Orders under $3,500 may be placed on …


Tax Exempt Documentation

UWM’s documentation of tax exempt status is located here [UWM users only] Tax Exempt Status letter (UW Systemwide) Certificate of Exempt Status (Wisconsin Sales and Use Tax) Sales Tax Exemption in Other States (link to Travelwise)


What are the bidding rules?

Wisconsin is a low bid state. In general, Suppliers must bid to get contracts with the State of Wisconsin ​(with the exception of Best Judgement (< $5,000) and sole source, or noncompetitive, awards). Formal quoting, bidding, and Request for Proposal …


What Are The Internal and External Catering Options?

UWM’s preference is to use the internal catering service, 20|20 Catering, if available. To supplement these internal options, Purchasing maintains a list of caterers who have provided insurance and pricing information and are approved to provide catering service to campus. …


Year End Calendar FY21

Find the full fiscal year end calendar here. May 3rd FY21 deadline for: Procurement Requisitions over $50,000 for goods or services not on contract. May 3rd – FY22 POs may be initiated in ShopUW+ utilizing the NEXT FISCAL YEAR CHECKBOX. …

Policies & Procedures


Academic Support Services Agreements (ASSA)

In accordance with its education, research, and public service mission, UWM and other UW institutions occasionally experience the need for services of an academic nature that cannot be met through a competitive State procurement process. These types of academic support services have a narrowly defined scope, a …


Delegated Signature Authority

The Purchasing Office protects University staff from personal risk by signing Procurement contracts in accordance with State statutes and University policy. Only staff who have received written delegation from the Procurement Director have the authority to sign purchasing documents for …


Independent Contractors

Procurement policies govern the use of independent contractors (“Suppliers”), but the determination of an Employer/Employee relationship with an individual/sole proprietor entity should be verified by Human Resources. Departments should complete the [Employee/Independent Contractor checklist] and submit it with every new …


IT Procurement Practices at UWM

To best address the campus’ growing information technology needs, and to help individuals navigate the IT purchasing process, professionals from Information Technology and Purchasing have worked together to create a standardized IT procurement process. All information technology-related procurement requests will …


New Furniture (Mandatory)

Pursuant to State statute (s. 16.75(3t)(c)), new furniture (categories are defined on webpage link below) must be purchased from the Bureau of Correctional Enterprises (BCE), formerly Badger State Industries (BSI): 505ENT-M15-BSI OFFURN-01 Michelle Pressentin is UWM’s sales representative – Michelle …


Payments to Research Subjects

Payments to Research Subjects occur under strict guidelines.  UW employees are treated the same as non-UW employees when participating as research participants except that Gift Cards cannot be awarded to UW Employees. See Payments to Research Subjects policy. 


Purchases Requiring Additional Approvals

For statutory, procurement, or campus policy reasons there are categories of items that require additional approvals prior to placing an order with a Supplier. The list of purchases requiring additional approvals can be found here: [LINK]


Purchasing card and Travel card programs

View the UWM Visa Purchasing Card (PCard) Policy here. The Pcard and Tcard programs are administered by Accounts Payable. Contact the Accounts Payables Supervisor for more information. Access the UW System Purchasing Card (Pcard) program documents: https://www.wisconsin.edu/financial-administration/special-topics/purchasing-cards/ Access the UW …


Purchasing Gift Cards or Prepaid VISA cards

Gift Cards or Prepaid VISA cards are considered Cash by the IRS and as such UWM and UW System policies guide the instances in which gift cards or prepaid VISA (debit) cards may be purchased and distributed. Gift Cards, including …


Requesting a new Supplier or updating an existing Supplier

Effective May 9th, 2022, when you need a new Supplier created or need to update an existing Supplier you will need to submit your request via ShopUW+: details are found at the ShopUW+ Essentials Supplier Manager User Resources web page. Only those …


Use of ShopUW+

Effective April 16th, 2021 the use of forms and workflow within ShopUW+ portal replaces existing (paper) Requisitions for Purchase Order, Direct Payments, PIRs, Refunds and other procurement processes at UWM. Use of ShopUW+ will be required for all transactions unless …


Year End Calendar FY21

Find the full fiscal year end calendar here. May 3rd FY21 deadline for: Procurement Requisitions over $50,000 for goods or services not on contract. May 3rd – FY22 POs may be initiated in ShopUW+ utilizing the NEXT FISCAL YEAR CHECKBOX. …

Purchasing & Travel Card (P-Card & T-Card)


How Do I Store My Pcard statements and receipts?

UWM Procurement is responsible for monitoring all Purchase Card statements. Items approved through the Streamline Purchase Card Statement Storage Process will be saved to the SharePoint storage site. A high-level audit will occur to ensure statements are received within the …


My eReimbursement was submitted late, what can I do?

For travel reimbursements and payments to be considered non-taxable income, the University’s travel policies and operational standards must comply with the IRS Accountable Plan Rules, and the expenses must meet the following conditions:  Reimbursements and advances provided to travelers under …


Purchasing card and Travel card programs

View the UWM Visa Purchasing Card (PCard) Policy here. The Pcard and Tcard programs are administered by Accounts Payable. Contact the Accounts Payables Supervisor for more information. Access the UW System Purchasing Card (Pcard) program documents: https://www.wisconsin.edu/financial-administration/special-topics/purchasing-cards/ Access the UW …


What is the Pcard or Tcard?

The UW System’s procurement card and travel card are two separate and unique products. The procurement card is designed for purchase of products and non-travel related services. The travel card is to be used only for business travel related expenses. …

ShopUW+


ShopUW+ Role Assignment Changes

Work with your UBR to determine whether a role change is necessary. Requester changes (add or remove) must be actioned via an SFS Security Request Form following these instructions. The Security Request Form is not currently required for changes to Approver levels. For …


What is a ‘Shopper’ in ShopUW+?

Shopper is the base role given to all UW employees to access the ShopUW+ system. Shoppers can view the enabled supplier catalogs, and create Carts. There is specific training available via self-enrollment for Shoppers in ShopUW+ Essentials, and Procurement also …


Where Can I Get Training or Log In to ShopUW+

ShopUW+ Essentials is the entry website for ShopUW+ and the home of training and guides to processes. Please review the training videos and process guides here: [https://shopuwplus.wisc.edu/]


Who are the Requesters for UW-Milwaukee?

View the list of those with Requester permissions for UWM. This list will be routinely refreshed as users receive Requester permissions. For a list of campus Approvers, please contact pre-audit@uwm.edu Note: Requesters who are added via the SFS Security Form …

Suppliers


Are there programs for diverse suppliers?

The Wisconsin Supplier Diversity Program (SDP) certifies Minority-Owned (MBE), Service-Disabled Veteran-Owned (DVB) and Woman-Owned (WBE) businesses to provide better opportunity for them to do business with the State of Wisconsin. The University submits monthly reports to the SDP on our …


Charging Tax

Purchases by Wisconsin governmental units, including the University of Wisconsin System, are generally exempt from Wisconsin Sales and Use Tax, and may be exempt from tax in other states.  Those that use their Pcard to make purchases, issues orders or …


Ineligible Suppliers / The Wayfair Ruling

Wisconsin law provides that state agencies cannot enter into any contract or order for the purchase of materials, supplies, equipment or contractual services with vendors or their affiliates who are not registered, collecting and remitting Wisconsin sales or use tax …


Requesting a new Supplier or updating an existing Supplier

Effective May 9th, 2022, when you need a new Supplier created or need to update an existing Supplier you will need to submit your request via ShopUW+: details are found at the ShopUW+ Essentials Supplier Manager User Resources web page. Only those …


Supplier Insurance Requirements

As a condition of their contract with the University, Suppliers are required to keep on file a current Certificate of Insurance that meets the requirements of the University. The Standard Insurance & Indemnification Requirements are UWM’s minimum requirements, and can …


University’s Payment of Invoices

The University is required by statute to pay, or dispute, properly submitted invoices within 30 days. It is essential that invoices presented for payment be submitted in accordance with the instructions contained on the purchase order. The purchase order number must …


What are the bidding rules?

Wisconsin is a low bid state. In general, Suppliers must bid to get contracts with the State of Wisconsin ​(with the exception of Best Judgement (< $5,000) and sole source, or noncompetitive, awards). Formal quoting, bidding, and Request for Proposal …

Training


Searching for State and UW-Madison Contracts

UW-Madison Purchasing Services maintains a searchable database of State of Wisconsin (DOA issued) and UW-Madison issued contracts. Commonly requested UW-Milwaukee contracts are found under the ‘Available Contracts’ Help section on this website. Please contact Purchasing for further assistance on locating …


Training for ShopUW+ now available

Visit ShopUW+ Essentials to sign up or login for training. Training for Shoppers, Requesters, and Approvers is live effective April 14th, 2021.


What is a ‘Shopper’ in ShopUW+?

Shopper is the base role given to all UW employees to access the ShopUW+ system. Shoppers can view the enabled supplier catalogs, and create Carts. There is specific training available via self-enrollment for Shoppers in ShopUW+ Essentials, and Procurement also …