GovernanceHow do I get involved in governance?
What are faculty/staff obligations regarding confidentiality of governance activities?
What are the standing governance committees of faculty and academic staff at UWM?
Faculty committees: The standing committees, their charters, rosters, minutes and agendas can be found at: http://www.uwm.edu/secu/faculty/standing/
Academic staff committees: The standing committees, their charters, rosters, minutes and agendas can all be found at http://www.uwm.edu/secu/as/standing/
What is shared governance?
https://www.wisconsin.edu/regents/policies/ or http://docs.legis.wisconsin.gov/statutes/statutes/36
What is the role of the faculty, academic staff, and students in the shared governance system?
Section 36.09 (4) of the Wisconsin Statutes states:
The faculty of each institution, subject to the responsibilities and powers of the board, the president, and the chancellor of such institution, shall have the primary responsibility for advising the chancellor regarding academic and educational activities and faculty personnel matters. The faculty of each institution shall have the right to determine their own faculty organizational structure and to select representatives to participate in institutional governance, except that the faculty of each institution shall ensure that faculty in academic disciplines related to science, technology, engineering, and mathematics are adequately represented in the faculty organizational structure.
Section 36.09 (4m) for academic staff:
The academic staff members of each institution, subject to the responsibilities and powers of the board, the president, the chancellor, and the faculty of the institution, shall have the primary responsibility for advising the chancellor regarding the formulation and review, and shall be represented in the development, of all policies and procedures concerning academic staff members, including academic staff personnel matters. The academic staff members of each institution shall have the right to organize themselves in a manner they determine and to select their representatives to participate in institutional governance
Section 36.09 (5) for students:
The students of each institution or campus subject to the responsibilities and powers of the board, the president, the chancellor, and the faculty shall have primary responsibility for advising the chancellor regarding the formulation and review of policies concerning student life, services, and interests. Students in consultation with the chancellor and subject to the final confirmation of the board shall have the responsibility for the disposition of those student fees which constitute substantial support for campus student activities. The students of each institution or campus shall have the right to organize themselves in a manner they determine and to select their representatives to participate in institutional governance.
Where can I find policies on grading, religious observances and final exams?
MeetingsAre governance committees subject to the Wisconsin Open Meetings Law?
For campus bodies other than departments and subunits, this can be done by following the link below: https://uwm.edu/news/faculty-staff/submissions/open-meetings/
For department level meetings, this can be done by posting the notice on a departmental bulletin board to which students, faculty and staff routinely have access at least 24 hours before the meeting.
Are minutes taken in closed session?
Can you add an item to the agenda after it has been circulated?
Per Robert’s Rules of Order, an agenda item can be taken out of order or a new item can be added by suspension of the rules. This requires a 2/3 vote of the committee, or it can be done by unanimous consent. A member of the committee must ask to do this. The Chair cannot depart from the order, only the committee can do this. However, the Chair can entertain a motion to depart from the order.
Your open meeting notice must reflect the meeting’s agenda as of the time of giving notice. If you are going to add any item of more than a routine nature that can be taken up as noticed “new business”, you should amend your meeting notice, if possible, or save the item for a later meeting when proper notice can be given.
Can you conduct committee business by email?
How do I run a governance committee?
What are the rules for conducting a recruitment?
UWM has published a Faculty & Academic Staff Recruitment Guide, which is intended to assist you with the recruitment process and contains policies, procedures, best practices, resource lists, and answers to common questions:
Regulations for recruitment of all categories of employees can be found at the Department of Human Resources website:
The Department of Human Resources has the recommended forms available at:
What are the steps taken to go into closed session?
- Public notice must be given
- The body first convenes in open session
- A member of the body moves that the body convene in closed session, stating the nature of the business to be considered
- The chairperson reiterates motion to include the nature of the business and cites the specific exemption under Wis. Stat. s.19.85(1) that provides the authority to close the meeting.
- The motion must be passed by a majority vote via roll call or ballot of those present. Some departments may require a 2/3 majority, so please refer to your departmental policies before voting.
- The motion and vote are recorded in the minutes such that the vote of each member can be ascertained.
Once a body convenes in closed session it may not reconvene in open session for at least 12 hours, unless public notice of intent to return to open session was given in the original notice of the meeting. Notice may be given by using the form at this link:
The UW System Office of Legal Counsel FAQ about closed meetings is available at:
What information should be contained in the meeting notice?
What is the Wisconsin Open Meetings Law?
A link to the Wisconsin Open Meeting Law, State Statutes 19.81-19.98 is available at:
For additional guidance on open meetings, please see the Office of Legal Affairs’ website: https://uwm.edu/legal/records/
What rules are used to conduct a department meeting?
When may a closed session be held?
A closed meeting can only be held for certain limited purposes. The most common purposes related to UWM business and governance are:
- Considering the granting or denial of tenure, considering an employee’s dismissal, demotion or discipline, or considering the investigation of charges against an individual.In all the above cases, the employee under consideration must be given notice of any evidentiary hearing before a final action can take place and before a meeting where final action is taken. The notice must contain a statement that the candidate or employee has the right to demand that the evidentiary hearing or meeting be held in open session.
- Considering an employee’s employment, evaluation, promotion or compensation, including renewal or non-renewal of contract.
- Conferring with lawyers for the university about pending or possible lawsuits involving the university
- Deliberations that follow an open judicial or quasi-judicial trial or hearing
- Considering financial, medical, social, or personal information that if disclosed might have an adverse effect on the reputation of the person named
- Considering the purchase of public property, the investing of public funds or conducting other specified public business whenever competitive or bargaining reasons require a closed session.
When should the notice of a meeting be posted?