Storage options for workgroups available in SharePoint

If you have a workgroup that needs to store documents, SharePoint offers some solutions. Creating a SharePoint site is a quick and easy way to make a document storage solution.

To create a SharePoint site, you have two options:

Create a Microsoft team: Creating a team gives you and your workgroup a real-time collaboration space where you can create, save, share and work simultaneously on documents, posts and other group-oriented initiatives. Within each individual Team site, your workgroup gains access to things such as channels, chat, posts and files sections to make working together a seamless experience. To learn how to open your SharePoint site via Microsoft Teams, see this Knowledge Base article.

Create a SharePoint site: Creating a team site in SharePoint gives you and your workgroup a place to create, save, share and work simultaneously on documents, lists and other group-oriented initiatives. A SharePoint team site is the perfect option for a workgroup that does not require the full functionality of a Microsoft team but still desires dedicated file storage and sharing solution.

These two types of sites are suitable for storing low/moderate-risk data. Please see UW System Administrative Procedure 1031.A to identify what category your data falls under. Faculty, staff and students who need to store high-risk data in the SharePoint environment should complete the High Risk SharePoint Site Request form.

More resources on SharePoint and teams sites can be found in the UWM KnowledgeBase, and training materials are available on the UWM Tech Training site and LinkedIn Learning.

If you have any questions about this or need assistance, please contact the UWM Help Desk.

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