Welcome to UW-Milwaukee!
Please follow the steps below to complete the new employee onboarding process.
Your supervisor may utilize the following checklist through your first year of employment.
New Employee Onboarding Checklist
1. Submit required forms and information.
New employees will complete and submit new hire paperwork in Workday. Required information includes:
- Home contact information
- Personal Information
- Form I-9, Employment Eligibility Verification
- Federal and State Tax Election Withholding
- Payment Elections (Direct Deposit)
- Acknowledgement of employee policies and documents
For help to complete onboarding in Workday, please view the Onboarding Overview Job Aid or contact your HR Business Partner.
Form I-9 Completion
Section 1 of Form I-9 must be completed in Workday on or before your first day of employment. Section 2 of Form I-9 requires in-person verification of documents to establish identify and employment authorization. This must be completed prior to, or within 3 days of, your hire date. Please see this link for acceptable forms to provide:
Employees in the College of Engineering and Applied Sciences, Zilber College of Public Health, College of Health Professions and Sciences, or the School of Information Studies (in the College of Community Engagement and Professions):
Please contact your HR Business Partner to arrange for completion of Section 2. Find your HR Business Partner on the UWM Client Group Listing.
Employees in all other units:
Documents verifying identify and employment authorization can be brought to the HR office in Engelmann Hall 125. This can be completed during normal office hours, Monday – Friday, 8:00 A.M. – 4:00 P.M. (No appointment necessary.)
2. Attend a benefits review to learn about benefits options and enrollment deadlines.
The benefits review is an in-person presentation that covers:
- Your benefits package.
- Deadlines for benefits enrollment.
- How to enroll in benefits.
- Your payroll schedule.
- Question and answer period.
Please Note:
Most benefits options require enrollment within 30 days of your hire date.
To register for a benefits review please see the webpage below:
For any questions about benefits reviews please contact:
benefits-registration@uwm.edu
3. Attend a New Employee Orientation session.
New Employee Orientation is an in-person session that covers:
- UWM’s organizational mission, culture, and 2030 strategic goals
- An overview of key areas of work within UWM
- Efforts underway to create a future of growth and success for UWM
- Ways that we strive to foster employee belonging and connection
- High priority information from HR for new employees
Please Note:
New Employee Orientation is mandatory for new employees that meet the following criteria:
- 50% or greater position
- Contract length of at least one academic year or 12 months
If you meet the above criteria, attending an orientation session is required within the first 90 days of your start date.
To register for a New Employee Orientation session see the webpage below:
For any questions about New Employee Orientation please contact:
hr-training@uwm.edu
4. Complete required employee training sessions.
Training topics for new employees are listed below:
Sexual Violence and Sexual Harassment, IT Security, FERPA (Family Educational Rights and Privacy Act) and Child Abuse and Neglect
All UWM employees are required to complete sexual violence and sexual harassment training and FERPA training every three years, an annual IT security training, and a one-time Child Abuse and Neglect training. Training can be accessed in Workday, and the completion deadline is 30 days from notification date. Additional information on the trainings, or guidance for basic troubleshooting, can be found on Human Resources’ Compliance Training webpage.
Human Resources:
Employee Safety
New employees must also complete the “Safe Start” training, an occupational safety training hosted by University Safety and Assurances. This occupational safety training is offered in Workday.
University Safety and Assurances:
New Supervisor Training Requirement (New Supervisors)
UWM requires all individuals new to supervision at UWM to complete supervisor training within two years of hire. More information on this program and available courses may be found on Human Resources’ Professional Development webpage.
Human Resources:
Job-Specific Training
For other training required based on your position type, please contact your supervisor.
5. Get your PantherCard.
The PantherCard is your campus ID. Please see Retail Services’ webpage for instructions on how to obtain your PantherCard.
Retail Services:
6. Activate your ePanther account to set up your UWM email address.
Please read UWM Technology Resources’ KnowledgeBase article for instructions on how to activate your ePanther account.
In step 11 of the KnowledgeBase article you will set up your multi-factor authentication (MFA) method. Your multi-factor authentication method may be an app notification, text message, phone call, or hardware token.
Please see the UWM Digital Identity web page for information on how multi-factor authentication works.