Compliance Training

The UW System Mandatory Employee Training Programs include Information Security Awareness, Sexual Harassment (Title IX), FERPA, and Mandated Reporter Training. Other training programs may occur outside of the UW System Mandatory Training programs.

Mandatory Training is assigned to employees upon hire and every year on March 1. The following is the schedule for assignment and completion:

• Information Security Awareness – Completion required every year.
• FERPA – Completion required every three years.
• Sexual Harassment (Title IX) – Completion required every three years.
• Mandated Reporter – Completion required once (generally completed after program implementation or upon hire for new employees).

Training completion will be due 30 days after the date assigned; the 30-day clock will begin the date the notification of assignment is made to the employee.

Notification of assigned training will be sent via email from UW-Shared Services. The email will come from: serviceoperations@uwss.wisconsin.edu. An email will be sent upon assignment of training. In addition, reminders to complete will be sent 14 days prior to and 7 days prior to due date.

Questions regarding the course assignment, enrollment status, or issues in completing can be directed to hr-training@uwm.edu.

The mandatory employee trainings are accessed through my.wisconsin.edu.

Mandatory Training is assigned to employees upon hire and every year on March 1. The following is the schedule for assignment and completion:

• Information Security Awareness – Completion required every year.
• FERPA – Completion required every three years.
• Sexual Harassment (Title IX) – Completion required every three years.
• Mandated Reporter – Completion required once (generally completed after program implementation or upon hire for new employees).

Compliance with the mandatory training requirements is necessary to maintain eligibility for pay plan increases. Those who do not meet the mandatory training requirements will be ineligible for the next installation of pay plan. Future year pay plans will reassess the mandatory training requirement for compliance and eligibility.

Please log into Canvas (https://uwm.edu/canvas/) and click the icon for Courses in the left sidebar. The Courses icon looks like a book.

Then click on the name of the mandatory training course to be taken to the course homepage. If you see the enroll in course button, you have not started the course.

On the course homepage, click on Grades, on the left side side of the screen, near the sidebar menu. In the upper right corner of the screen you will see your course grade along with a designation of complete or incomplete.

All employees must complete the mandatory training programs, including student hires. Exceptions to this are International and Advanced Opportunity Program Fellows. Waivers must be submitted for those who fall in this category.

An employee who is currently on leave (based on HRS data) will not be assigned the training until they are returned from leave. For an employee who is assigned the training and subsequently goes on leave, their training assigning will need to be reset upon return from leave to reissue the training and the 30-day completion period.

In exceptional circumstances, the Title IX or Mandatory Reporter training can be waived for an employee. Waiver request for Title IX training can be directed to the Title IX Office at: titleix@uwm.edu.

Waiver request for Mandatory Reporter training can be directed to: hr-training@uwm.edu. Employees need to work with their HR Business Partner if a waiver is being requested.

HR Business Partners can provide managers with reports to view course completion for employee in their units. Please see the Client Group Assignments for the HR Business Partner assigned to your unit or contact hr-training@uwm.edu for assistance.