Compliance Training

All UWM employees are required by UW System Administrative Policy 1293 to complete four Mandatory Employee Training courses in Workday :1. UWS- Preventing Sexual Harassment and Sexual Violence (Title IX); 2. UWS- Information Security Awareness; 3. UWS- Mandated Reporter; and 4. UWS- FERPA

Mandatory Training is assigned to employees upon hire and during the annual retraining period, which begins every year on March 1. The following is the schedule for assignment and completion:

• UWS- Information Security Awareness – Completion required every year.
• UWS- FERPA – Completion required every three years.
• UWS- Preventing Sexual Harassment and Sexual Violence (Title IX) – Completion required every three years.
• UWS- Mandated Reporter – Completion required once.

Training completion will be due 30 days after the date assigned.

All UWM employees, including student employees, complete Mandatory Employee Trainings in Workday. Employees receive an email and a Workday notification about access to each course and its due date. Reminder messages are sent prior to the due date and overdue messages are sent after the due date. For more information, see the Mandatory Employee Training- Employee job aid.

Questions regarding the course assignment, enrollment status, or issues in completing can be directed to hr-training@uwm.edu.

Mandatory Employee Training is assigned to employees upon hire and every year on March 1. The following is the schedule for assignment and completion:

• UWS- Information Security Awareness – Completion required every year.
• UWS- FERPA – Completion required every three years.
• UWS- Preventing Sexual Harassment and Sexual Violence (Title IX) – Completion required every three years.
• UWS- Mandated Reporter – Completion required once.

Compliance with the mandatory training requirements is necessary to maintain eligibility for pay plan increases. Those who do not meet the mandatory training requirements will be ineligible for the next installation of pay plan. Future year pay plans will reassess the mandatory training requirement for compliance and eligibility.

Employees can view completed training in Workday by accessing their Learning Transcript.  For more information, see the Access Learning Transcript-Employee job aid.

All employees must complete the mandatory training programs, including student hires. Exceptions to this are Scholars and Fellows, which are non-service appointments. Waivers must be submitted for those who fall in this category.

An employee who is on approved paid or unpaid leave on the deadline date for any mandatory training shall be granted a reasonable period of time to complete the training upon the employee’s return to work. For more information, see Section 6C of UWSA Policy 1293.

In exceptional circumstances, the Title IX or Mandatory Reporter training can be waived for an employee. Waiver requests can be directed to: hr-compliance@uwm.edu. Employees need to work with their HR Business Partner if a waiver is being requested.

• Managers can view course completion for their team in the My Team Management Dashboard in Workday. For more information, see the Mandatory Employee Training-Manager job aid.
• HR Business Partners can also provide managers with reports to view course completion for employees in their units. Please see the Client Group Assignments for the HR Business Partner assigned to your unit or contact hr-training@uwm.edu for assistance.