Compliance Training

Compliance Training

Portal: my.uwm.edu | Questions: hr-compliance@uwm.edu

All UWM employees are required by UW System policy to receive training on three topics:

  • Title IX

    (Sexual Harassment and Sexual Discrimination)

  • Information Security

    (Securing Data and Information Technology)

  • Mandatory Reporting

    (Executive Order #54: Reporting of Child Abuse and Neglect)


Beginning February 1, 2021, these trainings will be administered on a new learning management system called Canvas.

All UWM employees, including student employees, will receive emails with links to access the online trainings in the portal (my.uwm.edu). The training emails will come from UW-Shared Services (serviceoperations@uwss.wisconsin.edu). Employees will also receive a reminder email prior to the due date of course completion.

UW-Shared Services Training Notification Emails

Completion Deadline

The deadline for completing the training courses is March 31st, 2021, or 30 days after the date that the training is assigned in Canvas, whichever is the later of the two.

Please Note for Salary Increases

Completion of the UW System mandated trainings, within the allotted timeframe, is a requirement to be eligible for salary increases, including those as part of a State of Wisconsin Pay Plan.


Accessing the Trainings

You may access the online trainings through the UW-Shared Services email, described above, or in the following ways:

  1. UW-Shared Services provides a pdf explaining how to access the trainings in the portal:

    https://uwservice.wisconsin.edu/docs/publications/mandatory-training-access.pdf

  2. You may log into the portal (my.uwm.edu), browse the apps,
    and launch the Mandatory Training app.

Mandatory Training App


Frequently Asked Questions

FAQ for Employees

What courses are included in the UW System Mandatory Employee Training Program?

The UW System Mandatory Employee Training Programs include Data Security, Title IX, and Mandated Reporter Training. Other training programs may occur outside of the UW System Mandatory Training programs, such as the UWM Racial Justice and Equity Program.

 

When is the Mandatory Training Compliance assigned and due?

Mandatory Training is completed on a rolling schedule, based on date of last completion. The following is the schedule for completion:

  • Data Security – Completion required every year.
  • Title IX – Completion required every three years.
  • Mandatory Training – Completion required once (generally completed after program implementation or upon hire for new employees).

Training completion will be due 30 days after the date assigned; the 30-clock will begin the date the notification of assignment is made to the employee.

 

How will I be notified of Mandatory Training that is required?

Notification of assigned training will be sent via email from UW Service Operations (serviceoperations@uwss.wisconsin.edu). An email will be sent upon assignment of training. In addition, reminders to complete will be sent 14 days prior to and 7 days prior to due date.

 

Who do I contact with questions regarding the course?

Questions regarding the course assignment, enrollment status, or issues in completing can be directed to: serviceoperations@uwss.wisconsin.edu

 

How do I enroll in an assigned course?

Please visit the following link for instructions on enrollment into an assigned course:

https://uwservice.wisconsin.edu/docs/publications/mandatory-training-access.pdf

 

I already completed this training. Why do I have to do it again?

Mandatory Training is completed on a rolling schedule, based on date of last completion. The following is the schedule for completion:

  • Data Security – Completion required every year.
  • Title IX – Completion required every three years.
  • Mandatory Training – Completion required once (generally completed after program implementation or upon hire for new employees).

 

I missed the deadline to complete. Am I ineligible for pay plan increases?

Compliance with the mandatory training requirements is necessary to maintain eligibility for pay plan increases. Those who do not meet the mandatory training requirements will be ineligible for the next installation of pay plan. Future year pay plans will reassess the mandatory training requirement for compliance and eligibility.

 

How can I tell if I completed a course?

Click the icon for the specific course on the MyUW portal tile (i.e., Information Security, Mandatory Reporter, etc.). You will be taken to the course home page in Canvas. Note: If you see enroll in course button you have not started the course.

Example image of course home page

On the course home page, click Grades in the left side bar menu. In the upper right of the screen you will see your course grade along with a complete/incomplete. If the record indicates complete then you have completed the current offering.

 

FAQ for Human Resources/Managers

Who is required to complete the mandatory trainings?

All employees must complete the mandatory training programs, including student hires. Exceptions to this are International and Advanced Opportunity Program Fellows. Waivers must be submitted for those who fall in this category.

 

How do I handle the training for a person who is on leave?

An employee who is currently on leave (based on HRS data) will not be assigned the training until they are returned from leave. For an employee who is assigned the training and subsequently goes on leave, their training assigning will need to be reset upon return from leave to reissue the training and the 30-day completion period.

 

Can training be waived?

In exceptional circumstances, the Title IX or Mandatory Reporter training can be waived for an employee. Waiver request for Title IX training can be directed to the Title IX Office at titleix@uwm.edu.

Waiver request for Mandatory Reporter training can be directed to hr-compliance@uwm.edu. Employees need to work with their HR Business Partner if a waiver is being requested.

 

How do I track employee course completion?

Individuals will be provided access to reports in HRS to view course completion for individuals in your units. If you do not have access to the reports, please contact hr-compliance@uwm.edu for assistance.

 


Title IX

Course Title:

Sexual Harassment (Title IX)

Frequency:

Required every three years.

More Information about Title IX:

Title IX at UWM

Regent Policy Document 14-2

Information Security

Course Title:

Information Security Awareness Training

Frequency:

Required every year.

More Information about Information Security:

UWM Information Security

UW System Policy SYS 1032

Mandatory Reporting

Course Title:

Mandated Reporter

Frequency:

Training required once.
(after training monitoring is established)

More Information about Mandatory Reporting:

Executive Order #54 Toolkit

UWSA Internal Policy HR-7

Questions: hr-compliance@uwm.edu

Portal: my.uwm.edu


◄ Return to Training