Portal: my.uwm.edu | Questions: hr-compliance@uwm.edu
All UWM employees are required by UW System policy to receive training on three topics:
- Sexual Harassment
(Title IX)
- Information Security
(Securing Data and Information Technology)
- Mandated Reporter
(Executive Order #54, Reporting of Child Abuse and Neglect)
The mandatory employee trainings are administered on a learning management system called Canvas.
All UWM employees, including student employees, will receive emails with links to access the online trainings in the portal (my.uwm.edu).
The training emails will come from UW-Shared Services (email address: serviceoperations@uwss.wisconsin.edu). Employees will also receive a reminder email prior to the due date of course completion.
UW-Shared Services Training Notification Emails
Completion Deadline
The deadline for completing the training courses is 30 days after the date that the training is assigned in Canvas.
Please Note for Salary Increases
Completion of the UW System mandated trainings, within the allotted time frame, is a requirement to be eligible for salary increases, including those as part of a State of Wisconsin Pay Plan.
Accessing the Trainings
You may access the online trainings through the UW-Shared Services email, described above, or in the following ways:
- UW-Shared Services provides an instructional pdf explaining how to access the trainings in the portal:
- You may log into the portal (my.uwm.edu), browse the apps, and launch the Mandatory Training app.
Frequently Asked Questions
FAQ for Employees
What courses are included in the UW System Mandatory Employee Training Program?
The UW System Mandatory Employee Training Programs include Data Security, Title IX, and Mandated Reporter Training. Other training programs may occur outside of the UW System Mandatory Training programs, such as the UWM Racial Justice and Equity Program.
When is the Mandatory Training Compliance assigned and due?
Mandatory Training is completed on a rolling schedule, based on date of last completion. The following is the schedule for completion:
- Data Security – Completion required every year.
- Title IX – Completion required every three years.
- Mandatory Training – Completion required once (generally completed after program implementation or upon hire for new employees).
Training completion will be due 30 days after the date assigned; the 30-clock will begin the date the notification of assignment is made to the employee.
How will I be notified of Mandatory Training that is required?
Notification of assigned training will be sent via email from UW Service Operations (serviceoperations@uwss.wisconsin.edu). An email will be sent upon assignment of training. In addition, reminders to complete will be sent 14 days prior to and 7 days prior to due date.
Who do I contact with questions regarding the course?
Questions regarding the course assignment, enrollment status, or issues in completing can be directed to: serviceoperations@uwss.wisconsin.edu
How do I enroll in an assigned course?
Please visit the following link for pdf instructions on enrollment into an assigned course:
UW-Shared Services: Enroll in Mandatory Training Courses
I already completed this training. Why do I have to do it again?
Mandatory Training is completed on a rolling schedule, based on date of last completion. The following is the schedule for completion:
- Data Security – Completion required every year.
- Title IX – Completion required every three years.
- Mandatory Training – Completion required once (generally completed after program implementation or upon hire for new employees).
I missed the deadline to complete. Am I ineligible for pay plan increases?
Compliance with the mandatory training requirements is necessary to maintain eligibility for pay plan increases. Those who do not meet the mandatory training requirements will be ineligible for the next installation of pay plan. Future year pay plans will reassess the mandatory training requirement for compliance and eligibility.
How can I tell if I completed a course?
Click the icon for the specific course on the MyUW portal tile (i.e., Information Security, Mandatory Reporter, etc.). You will be taken to the course home page in Canvas. Note: If you see enroll in course button you have not started the course.
Example image of course home page
On the course home page, click Grades in the left side bar menu. In the upper right of the screen you will see your course grade along with a complete/incomplete. If the record indicates complete then you have completed the current offering.
FAQ for Human Resources/Managers
Who is required to complete the mandatory trainings?
All employees must complete the mandatory training programs, including student hires. Exceptions to this are International and Advanced Opportunity Program Fellows. Waivers must be submitted for those who fall in this category.
How do I handle the training for a person who is on leave?
An employee who is currently on leave (based on HRS data) will not be assigned the training until they are returned from leave. For an employee who is assigned the training and subsequently goes on leave, their training assigning will need to be reset upon return from leave to reissue the training and the 30-day completion period.
Can training be waived?
In exceptional circumstances, the Title IX or Mandatory Reporter training can be waived for an employee. Waiver request for Title IX training can be directed to the Title IX Office at titleix@uwm.edu.
Waiver request for Mandatory Reporter training can be directed to hr-compliance@uwm.edu. Employees need to work with their HR Business Partner if a waiver is being requested.
How do I track employee course completion?
Individuals will be provided access to reports in HRS to view course completion for individuals in your units. If you do not have access to the reports, please contact hr-compliance@uwm.edu for assistance.
Sexual Harassment
Course Title:
Sexual Harassment (Title IX)
Frequency:
Required every three years.
More Information about Title IX:
Information Security
Course Title:
Information Security Awareness Training
Frequency:
Required every year.
More Information about Information Security:
Mandated Reporter
Course Title:
Mandated Reporter
Frequency:
Training required once.
(after training monitoring is established)
More Information about Executive Order #54:
Questions: hr-compliance@uwm.edu
Portal: my.uwm.edu