Street view image of KIRC building.

Our vision and mission at University Housing are to create an inclusive, supportive, and vibrant residential community that enhances the academic and personal growth of our students. The housing process involves several key steps to ensure fair and efficient room assignments.

Lottery System

The Lottery System is used to allocate housing options equitably among students, ensuring a random and unbiased distribution.

Room/Suite Assignment

Learning who you’re going to live with and where can be one of the most exciting parts of getting ready to come to UW-Milwaukee.

Students Entering in Fall/Semester I

Beginning in the fall a year prior to enrollment, University Housing will release online contracts via email and mail a Contract Guidebook to each admitted student. You can specify a preferred roommate or provide information to help us assign one for you. You can also indicate your room type preference.

Assignments are based on a computer-assigned lottery number, indicated preferences, and space availability, starting in mid-May and continuing throughout the summer. Application to a Living Learning Community (LLC) takes priority over other preferences. University Housing may reassign students as needed to meet occupancy requirements, and inability to honor preferences does not void the contract.

Room assignments and roommate contact information are available through the Housing Portal in early June, with ongoing updates. University Housing does not discriminate in room assignments based on various protected categories.

Room Assignments for Returning Residents

Beginning in January, we will release University Housing online contracts to all current residence hall students.  Returners will have the option to complete their online housing contract for the following academic year. In March, returners will then have the opportunity to participate in Returner Self Assignment, self-selecting their own room and building, roommate, and suitemates for the following year. If a returning resident chooses not to self-assign they will be assigned using the same process for new students.

Consolidation

University Housing reserves the right to consolidate room assignments based on vacancies.

Contract Preferences

An explanation for students who don’t get their preferred room assignment.

With the annual summer release of room assignments, University Housing gets a number of phone calls from concerned students, family members, and sometimes even friends, who want to know: (a) why the student didn’t get their top-choice room assignment and (b) what can be done about it.

In an effort to answer some of these questions, we’ve created the following guide for students.

Why Didn’t I Get My Preferred Roommate?

Answer #1 – The requests of the two/three roommates were not compatible

Explanation: when two roommates do not have matching requests, it is possible that they will not be paired together.

Living Learning Community Preference
The most frequent item that does not match will be Living Learning Communities. Since LLCs are University Housing’s top assignment priority, students may be assigned to their LLC, even if it means failing to grant a requested roommate. How can you tell if this happened to your request? Check the list of LLC locations below. If either student is placed in these areas, it means that they had an LLC request that broke the roommate pairing.

Roommate Preference
At times, we see pairs of students who did not request each other, even though they think they did. In its most benign circumstance, this may happen if someone copied a UWM ID# wrong. However, every year we also see instances in which one roommate who backed out or failed to include the UWM ID#. You can tell if you and your roommate(s) requested each other by returning to your Contract Preference Page in MyHousing. If you see a “confirmed” note next to the UWM ID# of your roommate(s) it indicates that the numbers were properly entered by all parties. If you see “unconfirmed” than the numbers entered did not match up.

Returner Self-Assignment
If one of the two roommates participated in Returner Self-Assignment (where the 2022-23 Housing Residents picked their rooms for 2023-24), they may have ended up in a suite that didn’t have space for a new student to be assigned, or a space where a first-year student may not be eligible to live (Sandburg East).

Answer #2 – There weren’t any available spaces for two roommates at the time your number came up in the lottery

Explanation: this is a rare circumstance but happens every year as we reach the end of available spaces. Because students are assigned in an order determined by random lottery, we will reach a point where every double or triple room has one open spot, but not two. At this point, a roommate pairing will be broken. If this occurs, the assignment system will next try to assign two requested roommates relatively close to each other (often in the same suite, sometimes on the same floor or in the same building). However, because so many spaces are usually taken when we reach this point of assignments, it is not guaranteed.

Answer #3 – Your request roommate does not have a contract in the current assignment group

Explanation: this occurs for a number of reasons. Your roommate may have never completed a University Housing contract, they may have completed a University Housing contract, but AFTER the priority deadline of May 1, or they may have canceled a previously submitted contract. In any of these cases, you would be assigned without them.

Why Didn’t I Get My Preferred Living Learning Community?

Answer #1 – The LLC Had Eligibility Requirements which the student didn’t meet

Explanation: most of our Living Learning Communities are reserved for students who are admitted to a particular school/college or have a particular major. The most confusing of these is Health Professions, which require students to be admitted to the College of Nursing or College of Health Sciences. Both of those are different than AOC-Nursing or AOC-Health Sciences.

Answer #2 – The LLC had reached capacity and was deemed “full” for the upcoming year

Explanation: a few of our LLCs had more demand than there were available beds. In this case we continue to monitor vacancies and reassign from the waitlist when possible.

Why Didn’t I Get My Preferred Building/Room Type?

Answer #1 – The student had a different preference which pulled them away from their preferred room type

Explanation: Certain preferences take priority over others as we go through our lottery process. In order to maximize satisfaction on these priorities, other preferences may not be considered.

Living Learning Community Preference
University Housing’s top priority is to assign a student to their preferred LLC. That means we would assign them to their LLC even if it meant not giving them the building or room type they requested.

Roommate Preference
University Housing’s second priority is to assign a student with their preferred roommate. That means we would assign them to their preferred roommate even if it meant not giving them the building or room type they requested.

Answer #2 – There was not enough of that building/room type at the time the student’s number came up in the lottery

Explanation: Like all housing markets, there’s a balance between supply and demand. For instance: we have far more requests for singles and triples than for doubles. Of all the room types, triples are the smallest offering we have. If we didn’t have your top preference available, we considered second or third options. If none of those were available in the same building, then the student was likely assigned to a different building.

How Can I Tell If I’m In An LLC

The most reliable way to determine is based on your room assignment. General locations of LLCs are listed in the table below (though some suites in the identified floors may not be LLC suites).

Cambridge Commons
Architecture SustainabilityCambridge Commons Suites 477-499
Art & DesignCambridge Commons Suites 305-323
Film, Video, Animation & New GenresCambridge Commons Floor 6
Transfer CommunityCambridge Commons Suites 405-423
Sandburg East
Architecture DesignEast Tower Floor 17
Sandburg South
Exploring MajorsSouth Tower Floor 1
Panther LeadershipSouth Tower Floor 5
Health ProfessionsSouth Tower Floors 13, 14, 15, 16
Honors 1 & 2South Tower Floors 19, 20
Performing ArtsSouth Tower Floors 17, 18
Sandburg West
American Sign LanguageWest Tower Floor 2
MKE LocalWest Tower Floor 5
Outdoor RecreationWest Tower Floor 9
Engineering House for CEAS MajorsWest Tower Floors 10, 11, 12
Sandburg North
All Male CommunityNorth Tower Floors 5, 6
Business PanthersNorth Tower Floors 9, 10, 11, 12
Local to Global (L2G)North Tower Floor 15
KaleidoscopeNorth Floors 21, 22
All Female CommunityNorth Tower Floors 25, 26

So, what can I do now?

First, take a look and explore your newly assigned space. Every building (in fact, every home!) students will have for the rest of their life will have pros and cons. Learning about your new building, and how to maximize your satisfaction are important steps. We’ve got layouts of most buildings and room types available on the University Housing website at uwm.edu/housing. If you’re coming for New Student Orientation (or TASO), we offer tours of most buildings and would be happy to show you those spaces. We also offer tours throughout the week. Set up an individual tour by registering on our University Housing Tours site.

Second, if you would like to change part of your assignment in regards to an LLC, email uwmllc@uwm.edu. This would allow you to change your LLC preference, which may in turn change your assignment.

Third, if you have a non-LLC room assignment concern and would like to request a room change of your assignment, you can complete a Summer Room Change Process Request Form at https://uwm.edu/housing/secure/assignment-change-request/. All requests must be submitted by July 7, 2023. This is the form you use if you would like to re-request a roommate who you weren’t paired with, or if you’d like to move to a different building. University Housing cannot guarantee if your request will be granted, but historically, we’ve been able to accommodate more than 50% of requested changes.

Residents With Assignments Starting In January

University Housing does its best to accommodate the preferences you indicate when you sign your online contract, with room assignments made in a randomized order determined by lottery. (LLC requests are made by emailing UWMLLC@uwm.edu, which are then added to the resident preferences before the lottery is run). Due to a very limited supply of available spaces, it is very difficult to match most preferences. Roommate and LLC requests are the most difficult to match, followed by room type. All residents who submit their Spring-only Housing Contract by December 1 have an equal chance in the lottery. If you would like to explore a room change, please discuss it with your RA after you’ve moved in.