Mandatory Internal Deadline for Grants.gov Workspace Applications
Starting January 1, 2018, you will no longer be able to download PDF application packages for Grants.gov submissions. All new Grants.gov applications MUST be initiated through the new Workspace system. PDF packages will be discontinued on January 1.
Recent testing of Workspace by UWM Pre-Award staff and colleagues at other institutions have revealed some technical complexities, and extra time will be required to ensure submissions are submitted properly.
Therefore, OSP is implementing a mandatory internal deadline: Effective January 1, Grants.gov submissions must be completed and OSP notified no less than two business days (48 hours) prior to the sponsor deadline.
The internal deadline is necessary because there will likely be technical problems with the new Workspace system and thus additional time will be needed to resolve them.
A two business-day internal deadline provides OSP with sufficient time to work around problems and resubmit if necessary, with less risk of missing the sponsor deadline. Submissions received by OSP less than two business days prior to the sponsor deadline are at greater risk of missing the submission deadline if OSP does not have sufficient time to resolve technical issues.
To facilitate successful submission, all Grants.gov submissions must follow this process:
- Submissions must have all internal approvals completed in WISPER.
- Submissions must be marked as “Completed and Notify AOR” in Grants.gov by 4:30pm two business days before the sponsor’s submission deadline. For example, if your proposal is due Wednesday, it must be with OSP by 4:30pm on Monday.
- If your proposal is due on Monday, it must be with OSP by 4:30pm on Thursday.
- Submissions will be handled by Pre-Award Specialists on a first-come, first-served basis. Priority will be given to submissions received by OSP two business days before the sponsor deadline. For submissions received less than two business days before the sponsor deadline, OSP will determine the level of service that can be provided before applications are submitted.
Even if you are just considering applying for a grant, please inform your Pre-Award Specialist so that they add it to their worklist and follow-up with you.
We appreciate your cooperation with this new policy as we transition to the new Workspace system. If you have any questions, please contact Tom Marcussen, Director, Office of Sponsored Programs at email@example.com or 229-4537.
Grants.gov Registration for Proposal Submission via Workspace
Effective January 1, 2018, all new Grants.gov proposal submissions will be prepared online via the new Grants.gov Workspace system. The current PDF Application Package will be discontinued at that time.
To create or participate in the preparation of a Grants.gov Workspace proposal, you must be registered in Grants.gov with an Organization Applicant Profile linked to UWM.
How to Register a Grants.gov Account for Workspace
- Click the Register link in the top-right corner of the Grants.gov banner.
- Click the Get Registered Now button on the Register page.
- Complete the Contact Information and Account Details. All fields with a red asterisk (*) are required.
- Email Address: When entering an email address, please keep in mind that all correspondence with Grants.gov will be sent to that email address.
- Username: Enter a username to log in to Grants.gov. It may only contain alphanumeric characters, question marks, periods, dashes, underscores, and the @ symbol. Your username cannot contain a space, nor can it only include numbers. Select a username you will remember.
- Password: The password you choose must contain at least eight (8) characters including: at least one (1) uppercase letter (A-Z); at least one (1) lowercase letter (a-z); at least one (1) number (0-9); and at least one (1) special character (e.g. ! @ # $ % ^ & *). Do not write down your account information.
- Secret Question/Answer: Enter a question only you would be able to answer and will be able to remember in the future. Do not write down your account information.
- Select whether to subscribe or unsubscribe from Grants.gov Communications. The Alerts are important messages about time-sensitive or major system changes. The Newsletter features training, system enhancement updates, and other resources to help the federal grants community.
- Click Continue.
- Click Send Temporary Code. A message from Grants.gov will be sent to your email account with the temporary code. This Temporary Code will be active for 96 hours only.
- Enter the code into the Temporary Code field and click Continue.
- Add an Organization Applicant Profile.
- Complete the Grants.gov account registration process.
- Under the How would you like to proceed? heading, select the Add Organization Applicant Profile.
- Enter the UWM DUNS Number: 627906399.
- Create a profile name that will distinguish this organization profile from any other profiles you may have within your Grants.gov account.
- Enter your job title for this organization in the Job Title.
- Click the Save button to complete the profile creation process.
OSP staff will be notified of your registration and will add the Manage Workspace Role to your account.
Contact your Pre-Award Specialist if you have questions or need assistance with this registration.
Create a Workspace
The following instructions explain how to create a Workspace on Grants.gov for a specific funding opportunity.
Creating a Workspace opens an online space where you can collaborate on individual application forms with team members. Only a user with the Manage Workspace role can create a Workspace. Upon creating the workspace, the user inherits the Workspace Owner access level, which permits the user to add other users (i.e., Workspace Participants) to that workspace.
A workspace can be created only if all of the funding opportunity’s forms are compatible with Workspace. If there are any incompatible forms, the “Create a Workspace” option will not be available.
How to Create a Workspace
- If you have the Manage Workspace role, log in to your Grants.gov Applicant account. Note: If you do not log in before locating the grant opportunity, you will be routed to log in before you can continue.
- Search for the grant opportunity for which you want to create a Workspace. Refer to the Search Grants help article for instructions on using the Search Grants tab.
- Click the Funding Opportunity Number link in the Funding Opportunity Number column.
- Click the Package tab on the View Grant Opportunity page.
- Click the Apply link in the Actions column for an opportunity that has "Yes" in the Workspace Compatible column.
- Either enter your email address to subscribe to change notifications for the package or select the "No, I do not wish to provide my email address" option.Enter the code into the Temporary Code field and click Continue.
- Click the Submit button.
- Look for the Application Filing Name field above the Create Workspace button and assign your Workspace a name. The Application Filing Name is required for creating a workspace.
- Click the Create Workspace button.
After creating a Workspace, the user is taken to the Manage Workspace page in Grants.gov. Note that creating a Workspace is an action that will be recorded in the Activity Tab as "Created."
For more information on using Workspace, review the Manage Workspaces and Manage Applicants help articles. If you have questions or need further assistance, contact the Pre-Award Specialist assigned to your School/College/Division.