Form Categories

Frequently Used Forms

• Direct Deposit
• Emergency Contact
• Employee Self-Identification
• Form I-9
• Form W-4 (Withholding Allowance)

General

• Address Change
• Direct Deposit
• Duplicate Tax Statement Request
• Election to Participate in the Variable Trust Fund (ET-2356)
• Emergency Contact
• Employee Confidentiality Acknowledgement Form: PDF DOCX
• Employee Self-Identification
• Employee’s Fee/Tuition Reimbursement Form
• FSA and HSA Contribution Change Form
• Form I-9
• Form W-4 (Withholding Allowance)
• Gender Change
• HRS Employee Person Data Change Form
• Name Change Checklist
• Public Service Loan Forgiveness (instructions on form)
• Rehired Annuitant Form (ET-2319)
• Reasonable Accommodation Request
• Salary Reduction Agreement Form (UW 403(b) Supplemental Retirement Program SRP)
• University Staff Grievance Form

Salary/Pay Adjustments

• Compensation Action Request Form (Merit, Non-Merit, Temporary Base Adjustment)
• Overload Appointment Request
• Inter-Institutional Employment Overload Request Form for Faculty/Academic Staff/Limited Appointee Employees

Evaluations

• Academic Staff Annual Evaluation Template

University Staff Performance Evaluation Templates: The templates provided below are designed to assist the supervisor in planning, evaluating, establishing goals and improving the performance of their employees. The evaluation process provides for constructive feedback to the employee. The end result may also support decisions about retention, promotion and merit pay increases.

• Template 1: University Staff Employee Performance Evaluation
• Template 2: University Staff Evaluation
• Template 3: University Staff Employee Evaluation
• Template 4: University Staff Performance Evaluation Goals Worksheet

Template Letters

• Non-renewal for Budget of Academic Staff
• Non-renewal notice for Probationary Academic Staff
• Non-renewal of Fixed Term Academic Staff Appointment

• Benefits Forms (UW System)

Background Checks

• Employee Confidentiality Acknowledgement Form: PDF DOCX

Human Resources

• Authorized Divisional Signature Form for Personnel Transactions:
  PDF DOC
• Emergency Contact
• Employee Self-Identification
• HRS Employee Person Data Change Form

Performance Management

Academic Staff

• Academic Staff Annual Evaluation Template

University Staff

• Template 1: University Staff Employee Performance Evaluation
• Template 2: University Staff Evaluation
• Template 3: University Staff Employee Evaluation
• Template 4: University Staff Performance Evaluation Goals Worksheet

Classification

University Staff

• Supplemental Position Description Template

• Payroll Administrator Forms

Absences

• Faculty, Academic Staff, Limited Appointees Leave Report
• Vacation Option Election Form

Catastrophic Leave

• Catastrophic Leave Employee Request (UWM-520)
• Catastrophic Leave Donor Authorization (UWM-522)

Family and Medical Leave Act (FMLA)

UW System Forms

• Employee Request for Family and/or Medical Leave (UWS 80)
• Notice of Eligibility and Rights & Responsibilities (UWS 81)
• Certification by Health Care Provider for Employee’s Serious Health Condition (UWS 82a) [WFMLA Only]
• Certification by Health Care Provider for Family Member’s Serious Health Condition (UWS 83a) [WFMLA Only]
• Designation Notice (UWS 86)

U.S. Department of Labor Forms

• Certification of Health Care Provider for Employee’s Serious Health Condition (DOL WH-380-E)
• Certification of Health Care Provider for Family Member’s Serious Health Condition (DOL WH-380-F)
• Certification for Military Family Leave for Qualifying Exigency (DOL WH-384)
• Certification for Serious Injury or Illness of a Current Servicemember for Military Caregiver Leave (DOL WH-385)
• Certification for Serious Injury or Illness of a Veteran for Military Caregiver Leave (DOL WH-385-V)

UW-Milwaukee Form

• Fitness-for-Duty Medical Certification to Return to Work from Family/Medical Leave or Absence

Worker’s Compensation

Employees

• Employee’s Work Injury and Illness Report (online form)
• Employee’s Work Injury and Illness Report (fillable pdf)
• Part Time Labor Market Availability Statement
• Lost Time Fact Sheet: PDF DOC
• Worker’s Compensation Mileage Record

Supervisors

• General Incident Report UWM Employees and Student Employees
• Supervisor’s Incident Analysis and Prevention Report

General

• Confidential Communication Preferences
• Form I-9 (Employment Eligibility)
• Form W-4 (Employee’s Withholding Allowance)
• Relocation Stipend Template HRS
• Relocation Stipend Template SFS

Volunteerism

• Volunteer Application
• Volunteer Appointment

Faculty, Academic Staff, and Limited Appointee Positions

• Hiring Justification Form

Faculty Letter of Offer Templates

• Faculty Appointment with Tenure (Letter of Offer Template, rev. 3/25)
• Faculty Appointment without Tenure (Probationary/Contingent) (Letter of Offer Template, rev. 4/25)

Academic Staff Letter of Offer Templates

• Academic Staff Fixed Term (Letter of Offer Template, rev. 3/25)
• Academic Staff Probationary (Letter of Offer Template, rev. 3/25)

Limited Appointees Letter of Offer Template

• Limited Appointment with Concurrent UWM Appointment (Letter of Offer Template, rev. 3/25)
• Limited Appointment with Existing Concurrent Faculty Appointment (Letter of Offer Template, rev. 3/25)
• Limited Appointment with New Concurrent Faculty Appointment (pending)
• Limited Appointment with No Concurrent Appointment (Letter of Offer Template, rev. 3/25)

University Staff Positions

• Hiring Justification Form
• Supplemental Position Description Template
• Recruitment Checklist (pending)

University Staff Letter of Offer Templates

• University Staff Ongoing (Letter of Offer Template, rev. 3/25)
• University Staff Project (Letter of Offer Template, rev. 3/25)
• University Staff Temporary (Letter of Offer Template, rev. 3/25)

• Accounting Services Forms (Business & Financial Services)