• Resident aliens that are not students lose the FICA exemption afforded to them as nonresidents. FICA taxes will begin January 1st of the same year an international becomes a resident alien.
• Resident aliens that are also students lose the FICA exemption as indicated above as well as the student exemption if they are working in a non-student positon. See UW System Student FICA Exemptions policy, part B.

• Email serviceoperations@uwss.wisconsin.edu with your name, employee ID (8-digit number starting with two zeros – 00######, can be found on your earning statements) and indicate which check is being taxed FICA.
• If FICA is being taxed incorrectly, the service center will issue a refund. Refunds may either be an adjustment on the next on-cycle check or a physical check mailed to the HR office.
• The length of time it takes to process a FICA refund is dependent on the service center and may vary between instances.

• All taxes taken that should be covered under treaty can be claimed and refunded when that year’s tax return is filed.
• If leaving the U.S., and not returning within a full calendar year, please contact your international administrator.

• Submit a new W-4 to the HR office with the words “Resident Alien” written on the top or bottom of the form. This will help ensure your changes are correctly entered into our system.

• When I receive my SSN or ITIN
• When a change in visa status occurs
• When major changes occur to an expected program or departure date

  I-20, DS-2019, I-797 – Expiration/program end date updated

  Date of departure is extended or shortened

• During treaty renewal for the next calendar year
• Any other changes outside basic information (addresses, phone numbers, email addresses, etc.)

• Hold 1: The SSN or ITIN is missing

  Once it is received, you should add it to your GLACIER account and a new packet should be submitted to HR.

  Scholarships cannot be paid without a tax identification number or confirmation of application.

• Hold 2: Country or Tax Residence differs from Country of Residence or Citizenship

  Treaty cannot be granted.

• Hold 3: Immigration status has changed during the current visit to the U.S.

  Treaty cannot be granted. Internationals must leave the U.S. and remain out of the country for a full calendar year, or greater, between VISA changes to qualify for any potential treaty.

• Hold 4: Immigration status is not sponsored by the client institution

  Unless on OPT, an international with an immigration status not sponsored by UW System may not work at or receive income from UWM.

• No. Any changes were most likely done by a responsible administrator. Review any changes made and inquire with your international administrator before removing any new or different information.
• It is important to show all types of income you are receiving from UW System (wages, fellowship, scholarship, etc.) and administrators may add any missing income types on your behalf. These type of additions are for a reason and should not be removed without your administrator’s approval.

• No. Email is not a secured method of transmitting the sensitive information GLACIER packets contain. Unless instructed by your responsible international administrator, do not email GLACIER packets.

• Depending on your residency status and country, you may qualify for multiple types of treaty. Complete GLACIER to determine your treaty status for both positions.
• If you qualify for treaty on only one type of positon, treaty cannot be applied by UWM. Treaty mismatch between different types of income can cause incorrect taxation by the payroll system. However, treaty may still be claimed by the foreign national when the tax return is completed and submitted to the Federal and State Governments.

• There could be several reasons why treaty is not being applied. Check with your international administrator as to why.
• All treaty can be claimed when the Federal and State tax returns are completed.

• The hold is a reminder to internationals receiving scholarships to submit GLACIER if needed and does not impact registration or transcript requests.
• The hold must be manually removed by Central HR and may take a while due to various processing constraints.
• If a scholarship has been paid already for the current academic year, then the message may be ignored. It will be removed at the soonest available time frame.
• Once removed, it may take a day or so for the message to drop off of the PAWS account.
• The 2016 To Do list will not disappear from PAWS. It is a system issue and can be ignored.

• The scholarship relationship should only be removed if you will not be receiving any type of scholarship or award for the calendar year (January thru December) and have no expectation of receiving any during the next year.
• If you have received any type of scholarship or award this year and expect to receive one or more next year, you must leave the scholarship relationship in your GLACIER account.

• All scholarships paid through HRS are considered non-qualifying and are taxed at a 14% rate unless there is a tax treaty for this type of income.

• Nonresident aliens are internationals that are neither a U.S. citizen nor a resident for tax purposes. Nonresidents are taxed differently than residents and U.S. citizens.
• A resident alien has passed the substantial presence test and is considered a U.S. resident for tax purposes.

• A resident alien has passed the substantial presence test for the calendar year and but has not been granted lawful permanent residency status by the U.S. government. They retain their visa status (F1, J1…).
• A permanent resident has passed the green card test and has been given lawful permanent residency status by the U.S. Government. Lawful permanent residents are legally accorded the privilege of residing permanently in the U.S. They move from their current visa status (F1, J1…) to PR.

• Change your visa status in your GLACIER account to permanent resident (PR). This will terminate your GLACIER account.
• Provide a copy of your Permanent Residency card to the HR office.
• Update your W4 if marital status or number of allowances should be changed.

No, under no circumstances may you continue to work unless you submit a proof of extension or an application for an extension to the human resources department located in Engelmann 125. An application for an extension of the Employment Authorization Card is not acceptable. Also, if you are changing your visa type, you may not work in the interval between the expiration of the prior visa type and the receipt of the U.S. Citizenship and Immigration Services (USCIS) approval for the visa type.

The following documents require re-verification upon expiration:

• I-20 (F-1 visa)
• IAP-66 (J-1 visa)
• I-797 (H-1B visa)
• I-94 Card showing TN (Trade-Nafta), Canada, or Mexico only
• INS stamp “In process for I-551”
• “Conditional” Resident Alien Cards (valid only for 2 years from issue)
• Update your GLACIER account and bring your new document(s) to the human resources as soon as you receive it to ensure your pay is not interrupted.

• Keep your bank account open until your final paycheck has been deposited. UW System cannot deposit or transfer funds into international bank accounts. A United States bank account is required for timely payment.
• Update your UWM Portal with your new U.S. or international address and contact information.
• Update GLACIER to show expected departure date (even if moving to another university) and submit new packet to HR.
• File a Federal and State tax return for income earned during your last partial year at UWM or in the U.S.

• Keep your bank account open until your final paycheck has been deposited. UW System cannot deposit or transfer funds into international bank accounts. A United States bank account is required for timely payment.
• Update your UWM Portal with your international address and contact information. The service center may need to mail your final check to you at your international address.
• If you are only in the country for a short period of time and have no United States bank account, notify your international administrator of your early departure. The service center may be able to issue an early check dated for your last day in the U.S.