Transcripts & Verifications
Your official UWM enrollment record is documented on your transcript. Transcripts are generally required when transferring to another institution, applying to graduate or professional schools, or when an official record is needed to certify the credits, grades, and credentials you earned while at UWM.
There are four types of official documents available on this page:
- Official Transcripts: available to be sent electronically or via mail; or picked up in person.
- Unofficial Transcripts: for current students only; accessed via your PAWS account.
- Enrollment Verification: used to certify enrollment, typically used for insurance discounts or loan deferment.
- Graduation Verification: letter that states a degree has been awarded or will be awarded pending successful completion of degree requirements.
Request Undergraduate Official Transcript
You can request to have your official transcript mailed ($12 per copy), sent electronically as a PDF ($10 per copy), or picked up in person during regular business hours ($10 per copy).
Online Request Form
The easiest and fastest way to request your official transcript is online. It is also the only way to pay using a credit card. UW-Milwaukee uses a secure third-party vendor, Parchment, to process online transcript request orders. The request site is available 24/7 for students and alumni with options to deliver your transcript by secure email (PDF format), mail (including expedited), or in-person pick-up at the UWM Registrar’s Office. After your request is submitted, you can receive order status updates through email or text messaging.
Paper Request Form
If you prefer not to submit an online request for your official undergraduate transcript, you can follow the steps below. Paper requests are only processed during regular business hours, and the only delivery options are mail or in-person pick-up at the UWM Registrar’s Office. For your data security, the only payment options are cash, check, or money order.
- Print out and complete the Undergraduate Transcript Request
- Mail your completed form along with a copy of a valid photo ID (unexpired government issued photo ID or UWM student ID) to the Registrar’s Office (Attn: Undergraduate Transcript Processing) along with payment in the form of a check or money order for $12 made out to UW-Milwaukee. Transcripts that you receive yourself will be stamped “Issued to Student”.
- In person requests require a completed transcript request form, valid photo ID, and a $10 payment via cash or check.
UWM at Waukesha and UWM at Washington County students should request transcripts via this website for any enrollment prior to the Fall 2019 semester. For any enrollment in Fall 2019 or later, use the request options indicated above.
Request Undergraduate Unofficial Transcript
Current Students
With an active UWM Email Address, you can request up to one free electronic copy of your Unofficial Undergraduate or Graduate Transcript per day in PAWS:
- Log in to PAWS
- Under the Academics header, click in the drop down menu and select Transcript: View Unofficial, then click the arrow button
- Select the Undergraduate or Graduate Transcript and default Output Destination Type (email), then click the Submit Transcript Request button
- A PDF copy will be delivered to your UWM Email Address immediately
Former Students
Unofficial transcripts are internal documents available only to current students with PAWS access. UWM does not provide unofficial transcripts to former students or third parties. Former students can order copies of their official transcripts following the directions on this page.
Third Party
All third parties must request official transcripts through our secure third-party vendor, Parchment, as unofficial transcripts are only issued to students.
Request Enrollment Verification
Currently Enrolled Students
You can view and print an Enrollment Verification Certificate through PAWS once your semester information has been reported to the National Student Clearinghouse.
- Log in to PAWS
- Under the yellow Academics header, click in the drop down menu and select Proof of Enrollment, then click the blue arrow button
- Click the blue Continue to Enrollment Verification link
- Click Obtain an enrollment certificate to view a printable document
If you require information other than just enrollment (e.g., GPA), you can drop off, mail, or fax this signed request form to the Registrar’s Office. You must also include a copy of a valid photo ID with your request. If you are enclosing a document that must be filled out as part of the request, please make sure specific information is included about what should be done with the document when completed.
Alumni and Former Students
Alumni and former students can drop off, mail, email (Regoff@uwm.edu) or fax this signed request form along with a copy of a valid photo ID to the Registrar’s Office. If you are enclosing a document that must be filled out as part of the request, please make sure specific information is included about what should be done with the document when completed.
You can mail or fax a Graduate Student Verification Request Form to the Graduate School – ATTN: Verifications, or make your request in person at Mitchell Hall Room #261.
Third Parties
Any student, alumnus, or third-party including parents, employers, companies, or agencies can request enrollment status or degree verifications via the National Student Clearinghouse (NSC) website. Fees may apply.
Third parties must submit all verification requests via the National Student Clearinghouse.
- Online anytime: studentclearinghouse.org
- By Phone: (703) 742-4200, Monday – Friday, 8:30 am – 5:15 pm EST
- By Fax: (703) 742-4239
Team Verifications
Team Verification Processing for Non-NCAA UW Milwaukee Athletic Teams
- Each team/roster verification request requires a completed and signed team verification request form.
- A valid government issued or UWM photo ID (examples: driver’s license, state ID, tribal/Native American ID, UWM ID, or passport) is required to drop off and pick up team verifications.
- League forms must be attached to the team verification request form.
- League forms must include a printed name, UWM ID number, and signature of each team member. Only signatures signed in ink are acceptable. Printed names, typed signatures, pencil signatures, and initials are not acceptable.
- This form is only valid for verification of undergraduate students. Requests for verification of Graduate students on your roster must be completed via the Graduate School in Mitchell Hall 261 or at gradschool@uwm.edu.
- Completed forms can be dropped off in the Registrar’s Office located in Mellencamp Hall Room 274.
- Please allow 3-4 business days for processing. We will contact you when your request is complete.
Request Graduation Verification
Students who have applied for graduation and require verification of their graduation date from the University are able to generate a graduation verification letter online at uwm.edu/gradletter. This letter is for prospective graduates whose degrees are not yet posted or graduates who have graduated in the last 5 years. All other graduates must contact the UWM Registrar’s Office at (414) 229-3800 or by email at http://contactro.uwm.edu. The graduation verification letter will include the following information:
- Full Name
- Major
- Expected or actual graduation date
Alumni and Third Parties
Any student or alumnus, or third-party including parents, employers, companies, or agencies can request enrollment status or degree verifications via the National Student Clearinghouse (NSC) website. Fees may apply.
- Online anytime: nslc.org
- By Phone: (703) 742-4200, Monday – Friday, 8:30 am – 5:15 pm EST
- By Fax: (703) 742-4239
Undergraduate Transcript Information
Official transcripts are printed on official paper and include the UWM seal. When an employer or school requests your transcripts, they usually want your official transcripts. If you request that your official transcript be sent to you directly, a cover letter will be included in a separate, sealed envelope with the transcript indicating that is was issued to you. Some institutions won’t accept a transcript that is not sent directly to them so plan your order ahead of time.
Unofficial transcripts are mainly for your own use.
Some holds may prevent the release of your official transcript. Check the Holds section in your PAWS Student Center to identify any holds and click the details link for instructions on removing any holds.
Requests for official undergraduate transcripts that are to be mailed or sent electronically via PDF are processed by a secure third-party vendor, Parchment. Hard copies are generally mailed within two business days of your request. If you pay for expedited delivery, your request will be completed within one business day. Expedited delivery can’t be made to a PO Box, and isn’t available on weekends or holidays. The Registrar’s Office can print “on demand” copies of official undergraduate transcripts if you come to our office in person during regular business hours.
Transfer Credit on Your Transcript
Transfer Credit from another college appears on your transcript copies with a UWM Equivalent course. Your grades from other institutions aren’t calculated into your UWM Grade Point Average.
You can browse the UWM Transfer Guides or contact the Registrar’s Office for more information.