Official Undergraduate Transcript Legend
To be official, the undergraduate transcript must include the seal and signature of the University Registrar.
Questions concerning the undergraduate transcript may be sent to the UWM Registrar’s Office.
NOTE: The Family Educational Rights and Privacy Act (FERPA) provides that the undergraduate transcript is not to be released to any person or agency without written consent of the student.
University of Wisconsin – Milwaukee History
The University of Wisconsin – Milwaukee was formed September 1, 1956, from the merger of the Wisconsin State College, Milwaukee, and the University of Wisconsin Extension Division in Milwaukee. The Wisconsin State College, Milwaukee, was also known as the Milwaukee Normal School (1885-1927) and as the Milwaukee State Teachers College (1927-1951). The Wisconsin State College and its predecessor institution offered some graduate programs in education.
Through Semester 1/1971-72, the policy of the University of Wisconsin System was to maintain one academic record card for each student. If a student attended more than one campus within the University of Wisconsin System, the coursework from all campuses was recorded on one record card. Therefore, if the undergraduate transcript contains academic work prior to Semester 2/1971-72, from UW-Madison, UW-Green Bay, UW-Parkside, the UW-Centers or UW-Extension, it is the official transcript of that coursework. Beginning with Semester 2/1971-72, each campus maintains a separate record card for each student.
As of July 1, 2018, campuses in Waukesha and Washington County (formerly two-year campuses of the University of Wisconsin Colleges) became branch campuses of the University of Wisconsin-Milwaukee and, as such, are accredited by the Higher Learning Commission. Official records of enrollment at these campuses through August 2019 are part of the University of Wisconsin Colleges transcript. Information regarding prior transcripts for UW Colleges is available at uwm.edu/transcripts. Enrollment prior to Fall 2019 at these branch campuses is posted as transfer credit under the organization, “UW Colleges Associate Degree.”
Explanation of Grading System
A 4.00 grading system (A = 4.00) is used. Prior to 1954-55 academic year, a 3.00 (A = 3.00) system was used. The grading system utilizing plus (+) and minus (-) symbols was instituted Semester 1/1975-76. All credits are semester hour credits. Semester 1 is the fall term (September-December), Semester 2 is the spring term (January-May), Semester 3 is the Summer Sessions (May-August).
The transcript contains separate sections and cumulative statistics for courses and credit applied toward the following distinct curricular tracks: Associate Undergraduate, Undergraduate, and Flex Undergraduate. The curricular track section will appear on the transcript if the student was active within that curricular track. Courses and credit may appear in more than one curricular track section although cumulative statistics will only count the courses and credits listed within the respective section. Courses and credits will apply toward the cumulative grade point average for each section as follows:
| Curricular Track | UWM Credit | UW Colleges Transfer Credit | Other Transfer Credit |
|---|---|---|---|
| Associate Undergraduate | Included in GPA | Included in GPA | Not in GPA |
| Undergraduate | Included in GPA | Not in GPA | Not in GPA |
| Flex Undergraduate | Included in GPA | Included in GPA (if Associate program)Not in GPA (if Bachelor program) | Not in GPA |
Academic Actions
Academic actions (probation, dropped, etc.) have been records on the face of the undergraduate transcript during certain periods:
- Milwaukee Normal School (1885-1927)
- Milwaukee State Teachers College (1927-1951)
- Wisconsin State College, Milwaukee (1951-1956)
- UW-Milwaukee (1964-1971)
The action “Dean’s Honor List” has been posted on the face of transcripts, 1956-present.
Course Numbering System
The numbering system listed below is a general guide. There may be some exceptions.
| Course Number | Description | Notes |
|---|---|---|
| 001-299 | Undergraduate courses, introductory level. | Not offered for graduate-level credit. |
| 300-699 | Undergraduate courses, intermediate to advanced level. | May be approved for graduate-level credit. |
| 700-999 | Graduate level. | Graduate standing is generally required for enrollment. |
Year Code Definitions Prior to 2002
| Code | Definition |
|---|---|
| 1 | Freshman |
| 2 | Sophomore |
| 3 | Junior |
| 4 | Senior |
| 5 | High School Special (non-degree) |
| 6 | Special Student undergraduate (non-degree) |
Grades and Grade Points
| Grade | Description | Grade Points | Notes |
|---|---|---|---|
| A | Excellent | 4.00 | |
| A- | 3.67 | ||
| B+ | 3.33 | ||
| B | Good | 3.00 | |
| B- | 2.67 | ||
| C+ | 2.33 | ||
| C | Fair | 2.00 | |
| C- | 1.67 | ||
| D+ | 1.33 | ||
| D | Poor | 1.00 | |
| D- | 0.67 | ||
| F+ | 0.00 | Used prior to 2004 only. | |
| F | Fail | 0.00 | |
| CREDIT | Credit for credit/no credit enrollment only | N/A | Counts toward degree – does not count in GPA. |
| CR | Credit for credit/no credit enrollment only | N/A | Counts toward degree – does not count in GPA. Effective March, 2002. |
| DR | Dropped with permission of dean | N/A | |
| E | Fail | N/A | Used prior to 1998 only. |
| EI | Extended Incomplete | N/A | |
| I | Incomplete | N/A | |
| K | Pass | N/A | Counts toward degree – does not count in GPA. Used prior to 1998 only. |
| NR | No report submitted | N/A | |
| P | Progress | N/A | |
| PR | Progress | N/A | UW Flexible Option only. |
| PI | Permanent Incomplete | N/A | |
| S | Satisfactory | N/A | |
| U | Unsatisfactory | N/A | |
| W | Withdrawn | N/A | Course dropped after 4th week of semester or after first quarter of shorter session. |
| WR | Administrative drop | N/A | Enrollment in course violates permitted number of repeats. |
| X | Excused | N/A | Used prior to 1965 only. |
| Z | Unofficial Drop | N/A | Used 1969-1971. No grade reported. |
| DE, EX, M | N/A | Used prior to 1965. | |
| NC | Not completed (in audited course) or no credit (in C/NC course) | N/A | |
| #W | Administrative drop | N/A | Enrollment in course violates permitted number of repeats. Effective March, 2002. |
UWM Enrollment Abbreviations and Symbols
| Abbreviation/Symbol | Description | Notes |
|---|---|---|
| A | Audit (no credit) | |
| C | Credit/No Credit | |
| (D) | Cultural Diversity course | |
| H | Honors | Honors courses with grades of less than B- do not meet Honors Program requirements. |
| N | Noncredit | |
| P/F | Pass/Fail | |
| R | Repeated course – counts in the semester and cumulative GPA totals if course carries credit | |
| # | Repeated course – does not count in the semester or cumulative GPA totals | |
| @ | Lapsed Incomplete | |
| X | Flexible Option Competency Set | Appended to course number. |
Transfer Credit Abbreviations and Symbols
| Abbreviation/Symbol | Description | Notes |
|---|---|---|
| > | Credits do not count toward degree | |
| + | Does not count in GPA | |
| XXX | Lower-level elective | Before 2002 |
| X | Lower-level elective | 2002-Present |
| XXN | Lower-level elective – does not count toward student’s major | Before 2002 |
| XXXXZ | Lower-level elective – does not count toward student’s major | 2002-Present |
| 3XX | Upper-level elective | Before 2002 |
| U | Upper-level elective | 2002-Present |
| 3XN | Upper-level elective – does not count toward student’s major | Before 2002 |
| UXXXZ | Upper-level elective – does not count toward student’s major | 2002-Present |