Gift Card Purchase (PCard)
Gift cards are allowable under UW System Administrative Policy 330, “Prizes, Awards, and Gifts,” but with limitations
University Credit Cards
Business Meals
Employees are now permitted to use the PCard to purchase Business Meals and Refreshments. All existing business meal requirements still apply, including the need for actual business to be conducted and the restriction on alcohol purchases.
Only GROUP/HOSTED Meals are be allowed on the PCard
Individual meals will continue to be covered by per diem and paid using a personal card or a Shared Liability Card.
How do I Download PCard Statements
Paper Statements Discontinued: Paper credit card statements for University Liability Cards (Pcard) will no longer be distributed. All reconciliation and documentation should take place in Workday using the available tools and job aids. (Statements for shared liability cards can be paper …
My eReimbursement was submitted late, what can I do?
90-Day Accountable Plan Exceptions Overview: Details how to enter a Spend Authorization in Workday for any 90-Day Accountable Plan Exceptions. Security Roles Initiator(s): Employee as Self, Expense Data Entry Specialist Approver(s): Expense Operations Lead Process Considerations: Click on the links below …
Reconciling UW Credit Cards
Formerly: How Do I Store My Pcard statements and receipts? The first statement to reconcile in Workday will be the 7/4/2025 statement any statements before 7/4/2025 will need to be done through bplogix UWM PCard Statement Storage Submission for all …
Unviersity Credit Cards
Purchasing Card Compliance Policy Frequently Asked Questions About Purchasing Cards Request a Change to a Purchasing Card – Employee Shared Liability Card Policy
UW System PCard Policy, Procedures and FAQ’s
UW System PCard Policy PCard FAQ’s University Card Procedures Common Questions on Types of Purchases Allowed
What is the PCard or Shared Liability Card (TCard)?
The UW System’s procurement card and travel card are two separate and unique products. The procurement card is designed for purchase of products and non-travel related services. The travel card is to be used only for business travel related expenses. …