Records Transfer Form

Records Transfer and Inventory

Please submit this form before transferring records to the archives. Fields with an asterisk are required.

Records Transfer Form

Name of Transferring Office*
Please enter your department name here.
Types of Records, including dates and formats*
Please provide as much information as you can about the records to be transferred.
Approximate size of transfer (boxes)
Please enter the number of boxes to be transferred. One standard file cabinet drawer = 1.3 boxes.
Does your transfer include electronic records?*
- Yes
- No
Let us know if you will be transferring electronic records to the archives.
Approximate size of transfer (electronic)*
Please enter the *file size* of the electronic records transfer, including units (MB, GB, TB, etc.)
Is there restricted information in the files?*
- Yes
- No
- Not Sure
Please indicate the presence of any restricted or confidential information (personnel records, medical or personal financial information, or information regarding the academic performances of individual students).
Restricted boxes
Which box or boxes contain restricted information?
Simple Inventory
Folder Title Date (Format: YYYY) Box number Folder number

If you have a smaller transfer, please feel free to enter your inventory here. Add additional rows as needed.
Inventory
Drop files here or

Max. file size: 5 MB.
Please attach an inventory of your records to this form. A template is available, or save your own excel or open office spreadsheet to this dropbox.
Other
Anything else we should know about these records?
Contact Information
Name of Person Transferring Records*
Position of Person Transferring Records*
Email*
Phone

Folder Title	Date (Format: YYYY)	Box number	Folder number

Records Transfer and Inventory

Records Transfer Form

Contact Information