University of Wisconsin-Milwaukee will make every reasonable effort to approve written requests of its employees for alternative work patterns whenever appropriate and in a manner consistent with the operational needs and provisions of this plan. Complete the Alternative Work Patterns form for consideration.

• Benefits News & Events
• Questions: benefits@uwm.edu, (414) 229-5353

To add your information to the Directory, or to update your current information please fill out the Directory Submission form.

• Earning Statement FAQs

• New & Current Employee Forms

• Sexual Violence (sexual assault, domestic violence, dating violence, or stalking)
• The CARE Network (students in distress, heath and safety concerns, or threatening behavior)
• Student Conduct (academic integrity, misbehavior, conduct code violations)
• Complaints, Grievances, and Appeals
• Risk Management (general incident reports, property loss, driver authorization, field trip waivers, art agreements, etc.)

• Monthly Leave Reporting
• Self-Help Guide
• Summer Service and Session Leave Reporting
• No Leave Taken

Entry deadlines and pay dates can be found on the pay dates webpage under the University Staff and Student Employees heading.

Supervisors of hourly employees are required to approve time worked on a biweekly basis. Entry/Approval deadlines can be found on the pay dates webpage under the University Staff and Student Employees heading.

Time and absence help

PSOA Buildings (7 days a week | 7AM-10PM)

• Art and Mitchel Hall
  • Students, Faculty, and Staff may use their University ID to access these facilities outside of business hours

• All other PSOA Buildings
  • Students, Faculty, and Staff who require access outside of business hours must request hand scanning access at the Box Office

PSOA Rooms (Art 203, Music 120, Mitchell 371)

• Access rooms after-­hours via digital lockbox by entering your individual access code (Employee ID minus first two zeros – see paystub on My UWSystem Portal).
• Instructions for using digital lockbox:
  • Press Enter (red light will illuminate)
  • Enter access code
  • Press Enter (green light will illuminate)
  • Slide brass slider down
  • Pull out key and unlock  door
  • Replace Key
  • Close box and slide brass slider back up

• Art & Design
  • Shelby DeSantis, Art 258 | (414) 251-8980 | desantsa@uwm.edu
• Dance, Music, Theatre
  • Kayla Premeau, Art 265 | (414) 229-5217 | kpremeau@uwm.edu
  • Barb Garncarz, Art 259 | (414) 229-5216 | garncarz@uwm.edu
• Film, Video, Animation and New Genres
  • Film Equipment Room, Mitchell B54 | (414) 229-4643

If you don’t already have an account, visit the Event + Calendar Contributor Form to request access. You’ll receive an email from WordPress with a link to verify your account.

1. View monthly schedule of events to avoid duplicating or competing with events
2. Approve event with Department Chair
3. Login to WordPress using your PantherID and Password
4. Visit the Add Event Form page, be sure to read all instructions and complete all applicable fields
5. Following submission, view the Event Listings page to ensure your event was submitted successfully

To edit your event(s) or for questions, please email psoa-event@uwm.edu. This address reaches box office, facilities and marketing. 

View facilities use & access policies for more information about our buildings and spaces.

Gallery Guards, House Managers, and Building Managers must complete the House Management Report after events. Email psoa-hm@uwm.edu with any questions.

• If there is an emergency (ie flooding, fire, structural collapse) contact UWM Facilities at (414) 229-4742 then e-mail psoa-hm@uwm.edu to inform them you have done so
• View PSOA’s emergency preparedness plan

To request specific space usage in Kenilworth Square East, complete the KSE Space Request (Filming & Exhibitions) Form.

To request or renew a Kenilworth Square East Studio, complete the KSE Studio Request Form.

Rental Information

• Requests Due April 1 for the Upcoming Academic Term
• Notifications emailed by May or Early June
• Payments to the Box Office Due October 1
• Unpaid rentals will lose studio access by November 2

2022-23 Annual Fees

Fees are for occupancy and are not related to the size of the studio or whether it is being shared. Box Office fees and sales tax not included. 

Graduate Students: $200
(First time renters must also pay a refundable $50 key deposit)
Academic Staff & Assistant Professors: $250
Associate Professors: $275
Full Professors: $300

• Complete the Key Request Form
• Once processed an email will direct you to pay and pick-­up at the Box Office

How to use a Bluetooth lockbox

• Follow the link in your email to set your password.
• Enter the organization ID, your email address and your temporary password.
• Your new password must be between 8-15 characters, contain an upper and lower case letter, a number and a special character.
• Agree to terms of use. Choose to selecting marketing or not.
• Go to Google Play or App store on your phone and download the Masterlock Vault Enterprise app. The icon will be blue. (Note there are 2 apps. Do not download Masterlock ELocks, which is red)
• Login to the app with your email address and your password.
• To use: Go up to a door with the lockbox and have your app open. Press any button on the lock box to wake it up and you should see the option to unlock the box on your phone, represented by a blue key symbol. Press Open and the box will unlock. Please make sure to put the key back into the box when you have opened the door.
• For additional help please refer to online video instructions.

All Lost & Found items are located in ART 203.

Mailboxes are located in Art 203 and are sorted alphabetically by last name.

• Log into ROAR to check availability (Instructional video)
• Request the space following the instructions provided

• Complete the Work Order/Trouble Report form
• Facilities will follow up within 7 business days

Credit Outreach Course Information Form

Performing Arts

Syllabi: Email all syllabi as PDFs in a single email to Barb Garncarz, garncarz@uwm.edu. Filename structure: Dept-Catalog(s)­‐Section(s)-LastName-FirstName.

CV: Email as PDF; Filename structure: LastName-FirstName

Questions: Barb Garncarz, garncarz@uwm.edu

Visual Arts

Art & Design: CV and syllabi submission form

Film, Video, Animation and New Genres: CV and syllabi submission form

Questions: Shelby DeSantis, desantsa@uwm.edu

• Bring items to ART 203 with the name of the recipient clearly labeled
• Items should be no larger than your mailbox (H 2”, W 10”, D 12”)
• A student worker will retrieve the item when the designated recipient arrives

1. Work with your Chair and Area Manager to identify your budget.
2. If your request is for event marketing please contact the PSOA Marketing Department 10-12 weeks prior to your event date.
3. Depending on the request, a meeting might be suggested to identify all timelines, duties, and responsibilities. Please be sure to consider this into the overall timeframe of the project.

Marketing Support Request

• Requests for access to WISER can be made to the Assistant Dean of Finance, Amanda Obermeyer (oby@uwm.edu), and typically take 2-3 business days for set up.

The interim policy below summarizes the rationale and practices of the Peck School of the Arts related to travel and expenditure requests as we face unprecedented financial challenges surrounding the COVID-19 pandemic. This policy will be in effect through July 1, 2020 and will be reviewed for the new budget year starting July 1, 2021. 

Expenditures

Travel

The University has extended the travel ban on all non-essential travel that is funded through unrestricted funds, which will continue through June 30, 2021.

• View information on UWM Purchasing Training and Policies & Procedures.
• Expense Reimbursements are to be completed through the reimbursement menu item found on the UW TravelWIse website.
• View Purchasing Card Information such as application, online setup, policy & procedure guide, etc.
• Purchasing Card transactions in need of reallocation (funding) should be emailed to psoa-purchasing@uwm.edu. If you received an electronic receipt, please forward that email with the correct funding. Otherwise, send the email with date, amount, and merchant of the transaction along with where the funding should be reallocated to.

• The UW TravelWIse portal should be used for all travel related information. Through this link you are able to access Concur to book travel, access SFS to complete travel authorization & expense reimbursement processing, and view UW Policies & Resources.
• Visit the US Bank Travel Card site for information such as application, online setup, policy & procedure guide, etc.

Internal Grant Programs

• Apply to the UWM Advancing Research and Creativity Grant
• Submit a nomination for the UWM Outstanding Creative Research Achievement Award

Finding Funding

• Contact Research Development Services (RDS) to discuss your research ideas and potential funding sources: schoene7@uwm.edu
• Make sure you are receiving periodic lists of funding opportunities from RDS. To confirm or have your email added to the listserv, contact schoene7@uwm.edu
• Sign up for funding opportunity newsletters from sponsors such as the National Endowment for the Arts
• Sign up for Pivot-RP to conduct your own funding searches
• Watch the on-demand webinar Accelerate and Diversity Your Funding Search Results with Pivot-RP
• Contact the UWM Foundation representative for PSOA about funding opportunities with local community and corporate foundations

Developing Budgets

• Use the OSP Budget Tool to develop your program budget
• Read OSP tips for creating budget justifications
• Read sample project budget instructions from the National Endowment for the Arts
• Watch the on-demand webinar Budget Building Fundamentals
• Contact the OSP Pre-Award Specialist assigned to your unit for additional assistance

Writing Tips

• Contact RDS for assistance with developing and editing application narratives at schoene7@uwm.edu
• Read sample application narratives from the National Endowment for the Arts
• Volunteer to be a grant reviewer for sponsors such as the National Endowment for the Arts
• Read narrative question elements to consider such as for the Wisconsin Arts Board
• Watch the on-demand webinar Planning for Grants Success

Submitting Applications

• Inform your OSP Pre-Award Specialist as early as possible of your plans to submit a grant application
• Understand the internal processes for submitting your grant application
• Create and route WISPER records to secure institutional approvals for extramural submissions
• Understand sponsor deadlines and submission processes such as for the National Endowment for the Arts
• Understand how to complete all application components such as for the Wisconsin Arts Board

Managing Your Award

• Review OSP Award Management steps for accepting, managing, monitoring, and closing out an award
• Contact the Post-Award Specialist assigned to your unit for additional assistance

Questions & More Information

• Please contact the Office of Research & Office of Sponsored Programs