Subawards

A subaward is a mechanism used when a substantive portion of the research is to be conducted by a third party, such as a collaborator at another university, hospital, non-profit, museum, or business. It is a contractual agreement between the Prime (lead) Recipient and the Subrecipient (third party). The subaward details the terms and conditions under which the research will be conducted, and includes a statement of work and budget specific to the Subrecipient.

UWM as the Primary (Lead) Institution

If you are a Principal Investigator and are funding one or more colleagues from another organization on your project, your colleagues must provide you with the following information prior to proposal submission:

1. A letter of commitment or “Statement of Intent to Enter into a Consortium Agreement” from their organization(s) signed by an individual authorized to bind the organization to a grant/contract. If cost-sharing is proposed, the letter must include a statement indicating the organization will provide the cost-share amount during the award term.
2. A statement of work describing the organization’s role in the project.
3. A budget and budget justification, approved by their organization, of their share of the project costs (including information related to cost-sharing, if applicable).

Additional documents may be required depending on the requirements of the grant program or sponsor.

UWM as the Subawardee

If you are a Principal Investigator on a proposal in which another organization is the Prime Recipient, provide the following information to the Principal Investigator prior to proposal submission:

1. A letter of commitment from the UWM Office of Sponsored Programs (contact your Pre-Award Specialist for assistance).
2. A statement of work describing UWM‘s role in the project.
3. A budget and budget justification, approved by the UWM Office of Sponsored Programs, for UWM’s share of the project costs.

The Prime Recipient may require additional documents depending on their policies and the requirements of the grant program or sponsor.

Subaward requirements vary among sponsors and programs. Carefully review the sponsor’s guidelines and contact the Pre-Award Specialist assigned to your School/College/Division for assistance.