Student Success Data Toolkits

Deans’ Toolkit

Click on the arrows below to see more details about these dashboards recommended for Deans.

Dashboards for assessing the past:

School/College Analytics Dashboard
Availability:SharePoint Dashboard Link
Note: To help protect student privacy, this dashboard is limited to people who have existing access to OBIEE. To learn more about requesting access to OBIEE, please click here.
Description:The School/College Analytics Dashboard provides summary data related to the following topics, by school/college and for UWM as a whole: Enrollment, Retention & Graduation Rates, Student Credit Hours (SCH), DFW Rates, Completions, Faculty and Staff, and Financials.

Users of this dashboard may be accessing FERPA-protected data and are therefore expected 1) only to access such data if they have a legitimate educational reason for doing so, and 2) to take appropriate measures to protect the confidentiality of such data, for example, redacting cell sizes less than or equal to 5 if the data will be shared outside of UWM.

Since Fall 2022, data reported for Asian Amer, SE Asian Amer, & Targeted categories may be incorrect due to recently discovered problems with data flow to PAWS. These issues are being investigated and will be resolved as quickly as possible.
Production Schedule:Updated continuously as new data become available.
Data Source:Data warehouse and UW System tables. Additional details are provided in the "Notes" tab in the dashboard.
Change Log:11/14/2023: Updated to reflect 2030 realignment. Updated to include Fall 2023 enrollments, retention rates, graduation rates, faculty/staff FTE, budget, and expenditures.

8/9/2023: Updated to include completions for 2022-23.

5/26/2023: Corrected issues with the "Career" filter on the "DFW Rates" tab and the "Activity" filter on the "Faculty and Staff" tab. Also added a "Course Location" filter to the "DFW Rates" tab.

5/25/2023: Corrected the "Fund" filter on the "Student Credit Hours (SCH)" tab so that funds 101, 131, and 189 are selected by default.

3/17/2023: Updated with 2022-23 SCH, Fall 2022 DFW rates, and 2022 Faculty/Staff FTE.

12/19/2022: On rare occasions, students are reported as “New Transfers” after completing their bachelor’s degree at UWM. The dashboard was revised to exclude a student with this circumstance from the Fall 2021 New Transfer cohort in the "Retention & Graduation Rates" tab.

12/15/2022: Revised the method of calculating retention rates, based on input from the College of General Studies and Enrollment Management. The "Notes" tab was also updated to reflect the revised methodology.

10/20/2022: Incorporated changes made to UDDS codes from the Chart of Accounts project, which can impact the school/college/division that data in the "Faculty and Staff" and "Financials" tabs are reported with. Data that were still recorded in fiscal year 2022 with old codes associated with a school/college/division different from the new codes are reported with the old school/college/division in this dashboard.

10/18/2022: Updated the "Enrollment" and "Retention & Graduation Rates" tabs with information for Fall 2022.

10/4/2022: Updated with budget and expenditure information for 2022.

9/13/2022: Dashboard refreshed to capture additional completions from 2021-22.

7/15/2022: Updated with Completions for 2021-22. A "DFW Rates" tab was also added.

6/15/2022: Updated with SCH for 2021-22.

12/10/2021: Updated the "Enrollment", "Retention & Graduation Rates", and "Faculty and Staff" tabs with information for Fall 2021. Also added a "Student Location" filter to the "Enrollment" tab and a "First Generation Status" filter to the "Enrollment" and "Retention & Graduation Rates" tabs.

10/8/2021: Revised the methodology used for 1-year retention rates on the "Retention & Graduation Rates" tab to also count students as retained if they graduated with a bachelor's degree in their first year and had no prior degrees/completions from UWM (Flex degrees are excluded).

9/15/2021: Updated the "Financials" tab with information for 2021.

9/9/2021: Updated "Retention & Graduation Rates" section to only count students as retained at UWM-Washington County and UWM-Waukesha if they re-enroll at the same campus where they began. This is consistent with how retention rates are reported for the Main Campus and the methodology used for the 2030 Campus-wide Dashboard. This updated methodology was also added to the "Notes" tab. The "Completions" tab was also updated with more recent information.

7/16/2021: Updated to include student credit hours (SCH) and completions for 2020-21. "Student Assistants" and "Faculty & Staff" totals were added back to the "Faculty and Staff" tab because the data quality issues described in the note from 1/26/2021 have been resolved.

6/16/2021: Updated "Completions" section in the "Notes" tab.

1/26/2021: "Student Assistants" and "Faculty & Staff" totals were removed from the "Faculty and Staff" tab due to data quality issues that were discovered recently. The "Enrollment", "Retention & Graduation Rates", and "Completions" sections in the "Notes" tab were also updated.

1/12/2021: Updated "Faculty and Staff" section in the "Notes" tab. Rounded Faculty/Staff FTE to whole numbers to address a technical issue.

12/11/2020: Updated to include faculty/staff FTE for 2020 and reflect high school special student enrollments in the College of General Studies that were reported previously with the "Other Academic Groups/Divisions" category.


New Freshmen Retention & Graduation Dashboard
New Transfer version can be found here
Availability:SharePoint Dashboard Link
Note: To help protect student privacy, this dashboard is limited to people who have existing access to OBIEE. To learn more about requesting access to OBIEE, please click here.
Description:Retention and graduation rates for up to six-years from initial enrollment. This dashboard contains multiple filters that can be used to view rates for various subpopulations and reports enrollment and completion information at other institutions.

Users of this dashboard may be accessing FERPA-protected data and are therefore expected 1) only to access such data if they have a legitimate educational reason for doing so, and 2) to take appropriate measures to protect the confidentiality of such data, for example, redacting cell sizes less than or equal to 5 if the data will be shared outside of UWM.
Production Schedule:Each Fall
Data Source:UWM data warehouse tables, National Student Clearinghouse data
Notes:Please click here for a detailed description of this dashboard.
Change log:6/27/2023: Updated to include New Freshmen cohorts at the branch campuses, beginning with Fall 2019.

4/5/2023: Updated logic used for High School GPA filter and First Semester GPA filter so that the underlying GPAs are rounded to two decimal places.

12/13/2022: Updated to include four new filters [Initial Academic Career, Initial Year in School, Initial Dorm Resident/Commuter Status, High School GPA (4.0-scale only)]. Also updated to include additional subcategories that indicate whether: (a) students' primary academic group of enrollment is the same as their 1st Fall, and (b) students' primary academic group of their degree is the same as their primary academic
group of enrollment in their 1st Fall. The labels of some filters were also revised to improve clarity.

12/5/2022: Dashboard updated with information for Fall 2022.

11/16/2022: Resolved issue that was preventing users from seeing data for specific institutions.

8/4/2022: ACT filters were removed due to potential data quality issues.

8/1/2022: Updated with more recent UWM graduation data.

12/20/2021: Corrected logic so that first-term GPA data for New Freshmen in the Fall Bridge Program are included for the Fall 2020 cohort. Also added a note indicating that the "Enrolled at UWM" and "Graduated from UWM" categories only reflect UWM's Main Campus.

12/17/2021: Dashboard updated with information for Fall 2021.

11/10/2021: Dashboard was updated with new enrollment and graduation information. The "Not enrolled or graduated" category was changed to "Neither enrolled nor graduated" to improve clarity. Additional race/ethnicity filters from the Multi Race/Ethnicity New Freshman Retention & Graduation Dashboard were incorporated into this dashboard. Remedial information was removed from the dashboard because it doesn't provide an accurate representation of remedial/developmental needs due to changes in placement processes.

3/11/2020: The dashboard and detailed description referenced in the "Notes" section above were updated to include a note regarding branch campuses. The detailed description was also updated to clarify that this dashboard only includes bachelor's degree recipients from UWM’s Main Campus with no prior degrees/completions from UWM (Flex degrees excluded).


Course Analytics Dashboard
Availability:Power BI Dashboard Link
Note: To help protect student privacy, this dashboard is limited to people who have existing access to OBIEE. To learn more about requesting access to OBIEE, please click here.
Description:The Course Analytics Dashboard includes a revamped version of OAIR's Section Attrition & Grade Report and additional interactive tools for analyzing grade distributions and DFW rates for selected courses and student populations over time.

Users of this dashboard may be accessing FERPA-protected data and are therefore expected 1) only to access such data if they have a legitimate educational reason for doing so, and 2) to take appropriate measures to protect the confidentiality of such data, for example, redacting cell sizes less than or equal to 5 if the data will be shared outside of UWM.

Since Fall 2022, data reported for Asian Amer, SE Asian Amer, & Targeted categories may be incorrect due to recently discovered problems with data flow to PAWS. These issues are being investigated and will be resolved as quickly as possible.
Production Schedule:Updated continuously as new data become available.
Data Source:Data warehouse. Additional details are provided in the "Notes" tab in the dashboard.
Change Log:

Dashboards for measuring current progress in enrollment & retention:

Official Weekly Comparison of Enrollment Dashboard
Availability:OBIEE Dashboard Link: Access Required. To obtain access to the OBIEE reporting tool, please click here.
Description:Comparison of current and previous years enrollment by headcount, FTE, credits enrolled, and average credit load. By year in school, current entry status, academic group (primarily school/college), gender, tuition residency, fulltime/part-time, targeted status and ethnicity.

Users of this dashboard may be accessing FERPA-protected data and are therefore expected 1) only to access such data if they have a legitimate educational reason for doing so, and 2) to take appropriate measures to protect the confidentiality of such data, for example, redacting cell sizes less than or equal to 5 if the data will be shared outside of UWM.

Since Fall 2022, data reported for Asian Amer, SE Asian Amer, & Targeted categories may be incorrect due to recently discovered problems with data flow to PAWS. These issues are being investigated and will be resolved as quickly as possible.
Production Schedule:Refreshed Weekly
Data Source:Enrlstats tables
Note:
Change Log: As of April 29, 2019, branch campus enrollments are reported in the dashboard.

As of September 22, 2014, all registered students are reported as enrolled due to a change in the fee policy. This change affects enrollment numbers for Fall 2014 and all subsequent terms. When using the “Comparison of Enrollment to Date” report, please note that the enrollment numbers for terms prior to Fall 2014 do not reflect this change and are based on the former fee policy. Please click here for more details regarding the effect of the fee policy change on enrollment reporting.

As of May 8, 2020, a "Course" page is added under the "CREDITS&FUNDS" tab. This page reports credit hours by school/college, subject, catalog number, and section level.

As of May 8, 2020, the "College of General Studies" is added in the "School/College of Course" filter.

As of October 16, 2020, the "student program campus" column is added in the "Headcount" and "FTE" pages.


Re-enrollment Dashboard
Availability:OBIEE Dashboard: Access Required. To obtain access to the OBIEE reporting tool, please click here.
Description:This dashboard reports weekly counts and percentages of students not re-enrolled, along with pivot tables and filters related to academic career, year in school, race/ethnicity, primary school/college, degree-seeking status, GPA, credits, academic performance (e.g. probation, academic drop), and financial information (e.g. account balance, financial holds).

Users of this dashboard may be accessing FERPA-protected data and are therefore expected 1) only to access such data if they have a legitimate educational reason for doing so, and 2) to take appropriate measures to protect the confidentiality of such data, for example, redacting cell sizes less than or equal to 5 if the data will be shared outside of UWM.

Since Fall 2022, data reported for Asian Amer, SE Asian Amer, & Targeted categories may be incorrect due to recently discovered problems with data flow to PAWS. These issues are being investigated and will be resolved as quickly as possible.
Production Schedule:Refreshed Weekly
Data Source:UWM Data Warehouse
Note:
Change Log:As of April 30, 2020, the SharePoint version of this dashboard is decommissioned and replaced by the OBIEE version.

Department Chairs’ Toolkit

Click on the arrows below to see more details about these dashboards recommended for Department Chairs.

Dashboards for assessing the past:

Department Analytics Dashboard
Availability:SharePoint Dashboard Link
Note: To help protect student privacy, this dashboard is limited to people who have existing access to OBIEE. To learn more about requesting access to OBIEE, please click here.
OAIR worked to incorporate as many of the changes made to UDDS codes from the Chart of Accounts project as possible. Due to the complexity of these changes: (1) departments in this dashboard may not contain all of their associated data, (2) faculty & staff, budget, and expenditure items that were still recorded with old codes in the fiscal year 2022 data may not be reflected in our reporting.
Description:The Department Analytics Dashboard provides summary data related to the following topics, by department: Enrollment, Retention & Graduation Rates, Student Credit Hours (SCH), DFW Rates, Completions, Faculty and Staff, and Financials.

Users of this dashboard may be accessing FERPA-protected data and are therefore expected 1) only to access such data if they have a legitimate educational reason for doing so, and 2) to take appropriate measures to protect the confidentiality of such data, for example, redacting cell sizes less than or equal to 5 if the data will be shared outside of UWM.

Since Fall 2022, data reported for Asian Amer, SE Asian Amer, & Targeted categories may be incorrect due to recently discovered problems with data flow to PAWS. These issues are being investigated and will be resolved as quickly as possible.
Production Schedule:Updated continuously as new data become available.
Data Source:Data warehouse and UW System tables. Additional details are provided in the "Notes" tab in the dashboard.
Change Log:8/9/2023: Updated to include completions for 2022-23.

5/30/2023: Corrected issues with the "Career" filter on the "DFW Rates" tab and the "Activity" filter on the "Faculty and Staff" tab. Also added a "Course Location" filter to the "DFW Rates" tab.

5/26/2023: The "Career" filter on the "DFW Rates" tab and the "Activity" filter on the "Faculty and Staff" tab were removed temporarily due to technical issues.

3/20/2023: Updated with 2022-23 SCH, Fall 2022 DFW rates, and 2022 Faculty/Staff FTE.

12/19/2022: Dashboard refreshed to reflect more recent completions data, DFW data, and updates to underlying field of study information.

11/4/2022: Updated with more accurate department names, explanatory notes about how the movement of fields of study and subjects among departments are handled, notes about how students are counted with departments for the retention and graduation rates, and more recent enrollment data and retention and graduation rates.

10/13/2022: Updated with budget and expenditure information for 2022.

9/14/2022: Dashboard updated to include completions from 2021-22.

6/15/2022: Updated with SCH for 2021-22.

5/11/2022: Updated to reflect many of the changes from the Chart of Accounts Project.

5/5/2022: Revised notes about DFW Rates for clarity.

1/25/2022: Updated the "DFW Rates" tab.

12/8/2021: Updated the "Enrollment", "Retention & Graduation Rates", and "Faculty and Staff" tabs with information for Fall 2021. Also added a "Student Location" filter to the "Enrollment" tab and a "First Generation Status" filter to the "Enrollment" and "Retention & Graduation Rates" tabs.

10/8/2021: Revised the methodology used for 1-year retention rates on the "Retention & Graduation Rates" tab to also count students as retained if they graduated with a bachelor's degree in their first year and had no prior degrees/completions from UWM (Flex degrees are excluded). Fixed "DFW Rates" tab so that Sparkline Trends are available for every course section.

9/15/2021: Updated the "Financials" tab with information for 2021. The "Completions" tab was also updated with more recent information.

8/31/2021: Targeted Status and Race/Ethnicity filters were added to the "DFW Rates" section.

8/24/2021: A new "DFW Rates" section was added to the dashboard. Student credit hours (SCH) and completions for 2020-21 were also added. "Student Assistants" and "Faculty & Staff" totals were added back to the "Faculty and Staff" tab because the data quality issues described in the note from 1/27/2021 have been resolved.

2/3/2021: Updated to include faculty/staff FTE for 2020.

1/27/2021: "Student Assistants" and "Faculty & Staff" totals were removed from the "Faculty and Staff" tab due to data quality issues that were discovered recently. The "Enrollment", "Retention & Graduation Rates", and "Completions" sections in the "Notes" tab were also updated.

1/12/2021: Updated "Faculty and Staff" section in the "Notes" tab. Rounded Faculty/Staff FTE to whole numbers to address a technical issue.


New Freshmen Retention & Graduation Dashboard
Availability:SharePoint Dashboard Link
Note: To help protect student privacy, this dashboard is limited to people who have existing access to OBIEE. To learn more about requesting access to OBIEE, please click here.
Description:Retention and graduation rates for up to six-years from initial enrollment. This dashboard contains multiple filters that can be used to view rates for various subpopulations and reports enrollment and completion information at other institutions.

Users of this dashboard may be accessing FERPA-protected data and are therefore expected 1) only to access such data if they have a legitimate educational reason for doing so, and 2) to take appropriate measures to protect the confidentiality of such data, for example, redacting cell sizes less than or equal to 5 if the data will be shared outside of UWM.
Production Schedule:Each Fall
Data Source:UWM data warehouse tables, National Student Clearinghouse data
Notes:Please click here for a detailed description of this dashboard.
Change log:6/27/2023: Updated to include New Freshmen cohorts at the branch campuses, beginning with Fall 2019.

4/5/2023: Updated logic used for High School GPA filter and First Semester GPA filter so that the underlying GPAs are rounded to two decimal places.

12/13/2022: Updated to include four new filters [Initial Academic Career, Initial Year in School, Initial Dorm Resident/Commuter Status, High School GPA (4.0-scale only)]. Also updated to include additional subcategories that indicate whether: (a) students' primary academic group of enrollment is the same as their 1st Fall, and (b) students' primary academic group of their degree is the same as their primary academic
group of enrollment in their 1st Fall. The labels of some filters were also revised to improve clarity.

12/5/2022: Dashboard updated with information for Fall 2022.

11/16/2022: Resolved issue that was preventing users from seeing data for specific institutions.

8/4/2022: ACT filters were removed due to potential data quality issues.

8/1/2022: Updated with more recent UWM graduation data.

12/20/2021: Corrected logic so that first-term GPA data for New Freshmen in the Fall Bridge Program are included for the Fall 2020 cohort. Also added a note indicating that the "Enrolled at UWM" and "Graduated from UWM" categories only reflect UWM's Main Campus.

12/17/2021: Dashboard updated with information for Fall 2021.

11/10/2021: Dashboard was updated with new enrollment and graduation information. The "Not enrolled or graduated" category was changed to "Neither enrolled nor graduated" to improve clarity. Additional race/ethnicity filters from the Multi Race/Ethnicity New Freshman Retention & Graduation Dashboard were incorporated into this dashboard. Remedial information was removed from the dashboard because it doesn't provide an accurate representation of remedial/developmental needs due to changes in placement processes.

3/11/2020: The dashboard and detailed description referenced in the "Notes" section above were updated to include a note regarding branch campuses. The detailed description was also updated to clarify that this dashboard only includes bachelor's degree recipients from UWM’s Main Campus with no prior degrees/completions from UWM (Flex degrees excluded).


Course Analytics Dashboard
Availability:Power BI Dashboard Link
Note: To help protect student privacy, this dashboard is limited to people who have existing access to OBIEE. To learn more about requesting access to OBIEE, please click here.
Description:The Course Analytics Dashboard includes a revamped version of OAIR's Section Attrition & Grade Report and additional interactive tools for analyzing grade distributions and DFW rates for selected courses and student populations over time.

Users of this dashboard may be accessing FERPA-protected data and are therefore expected 1) only to access such data if they have a legitimate educational reason for doing so, and 2) to take appropriate measures to protect the confidentiality of such data, for example, redacting cell sizes less than or equal to 5 if the data will be shared outside of UWM.

Since Fall 2022, data reported for Asian Amer, SE Asian Amer, & Targeted categories may be incorrect due to recently discovered problems with data flow to PAWS. These issues are being investigated and will be resolved as quickly as possible.
Production Schedule:Updated continuously as new data become available.
Data Source:Data warehouse. Additional details are provided in the "Notes" tab in the dashboard.
Change Log:

Dashboards for measuring current progress in enrollment & retention:

Official Weekly Comparison of Enrollment Dashboard
Availability:OBIEE Dashboard Link: Access Required. To obtain access to the OBIEE reporting tool, please click here.
Description:Comparison of current and previous years enrollment by headcount, FTE, credits enrolled, and average credit load. By year in school, current entry status, academic group (primarily school/college), gender, tuition residency, fulltime/part-time, targeted status and ethnicity.

Users of this dashboard may be accessing FERPA-protected data and are therefore expected 1) only to access such data if they have a legitimate educational reason for doing so, and 2) to take appropriate measures to protect the confidentiality of such data, for example, redacting cell sizes less than or equal to 5 if the data will be shared outside of UWM.

Since Fall 2022, data reported for Asian Amer, SE Asian Amer, & Targeted categories may be incorrect due to recently discovered problems with data flow to PAWS. These issues are being investigated and will be resolved as quickly as possible.
Production Schedule:Refreshed Weekly
Data Source:Enrlstats tables
Note:
Change Log: As of April 29, 2019, branch campus enrollments are reported in the dashboard.

As of September 22, 2014, all registered students are reported as enrolled due to a change in the fee policy. This change affects enrollment numbers for Fall 2014 and all subsequent terms. When using the “Comparison of Enrollment to Date” report, please note that the enrollment numbers for terms prior to Fall 2014 do not reflect this change and are based on the former fee policy. Please click here for more details regarding the effect of the fee policy change on enrollment reporting.

As of May 8, 2020, a "Course" page is added under the "CREDITS&FUNDS" tab. This page reports credit hours by school/college, subject, catalog number, and section level.

As of May 8, 2020, the "College of General Studies" is added in the "School/College of Course" filter.

As of October 16, 2020, the "student program campus" column is added in the "Headcount" and "FTE" pages.