All orders for computer hardware must be submitted to IT Purchasing no later than Monday, May 26 to be entered with funding for this fiscal year (FY25). This allows time for the requisition to be submitted, and the PO processed by the Procurement deadline of Friday, May 30.
To make a request for an IT purchase, please use the Purchase Request Form.
If you need assistance in determining what computers or other IT equipment your department should replace, please contact the UWM Help Desk to request an inventory of equipment. IT professionals can also discuss with you the best options for upgrading or replacing computer hardware.
Some additional information about purchasing within the fiscal year:
- As of March 13, UWM Leadership has issued a spending freeze. Please work with your College or Division business office to make sure that approval to purchase is within the freeze guidelines, and where appropriate, exception approval has been granted.
- The proposed tariff on Mexico set to be implemented on April 2 will increase the cost of all Dell desktops and displays by 25%, if it goes into effect. To avoid the possible tariff, desktops would need to be shipped from Dell prior to April 2. Therefore, orders should be placed with IT Purchasing no later than March 24.
- Any orders submitted after May 30 will be automatically assigned to funding for the next fiscal year (FY26).
- The IT purchase must be charged within the current fiscal year to use current funds. Most vendors charge on the date the item ships, not the date it was ordered. This means funds are not guaranteed to be allocated to FY25.
- If you are purchasing an item that has a lead time to ship (for example, a three-week lead time for a laptop), factor in that lead time when determining if the item will be billed in the current fiscal year.
For assistance regarding this topic, please contact the UWM Help Desk.