Return to Clinical Site On-Boarding Instructions
Ascension Health transitioned their laboratory operations to Labcorp in 2022. At this point we have been advised to continue with the normal onboarding process used by Ascension Health, but this may change. Any changes to the onboarding requirements will be communicated to students as soon as possible.
Directions last updated 7/31/2024 and are current for the 2024-2025 clinical rotation
Follow the instructions below to complete the online registration and orientation. This is a new process that was implemented in 2024. If any instructions listed here are incorrect, or if you have feedback to improve these instructions, please let Brad know!
Complete these on-line orientation activities as soon as possible, but at least 2 weeks PRIOR to starting your clinical rotation:
A request for clinical placement will be submitted for each student to the Ascension Smartsheet system by the UWM education coordinator (Brad). Once the placement request is approved, automated emails will be sent by automation@smartsheet.ascension.org that will contain a Placement Request ID. This is a unique identifier specific to each student that you will use when completing your online materials. Brad will tell you once he submits your placement requests, and you should be on the lookout for follow up emails in order to complete your form and online modules. Sometimes requests are verified quickly, sometimes it takes a few weeks, so you should be prepared to complete the process once the emails are sent.
Students will receive an email with a link to the Onboarding Verification Intake Form. Click on the link, and complete the information on the page. Directions are found on the page, and below is a summary:
- Enter your unique Placement Request ID that was included in the email sent to you from the automated system.
- Click the link provided on the intake form page and complete the Ascension Onboarding modules. This will bring you to a separate page where you will complete the modules.
- There is a spot at the end of the modules page to attest that you completed them – I recommend printing this attestation page and saving it for your records in case I need it later.
- Check the box to verify “I have completed Ascension Onboarding Modules”
- Enter your UWM EMAIL ADDRESS and phone number
- Check that you are a STUDENT
- Estimated graduation date is May 18 2025
- Mark if you are currently an Ascension Employee (enter employee ID and EPIC user name if you are currently employed).
- Enter your full first and last name, last four digits of social security number, and date of birth
- Read the Confidentiality Agreement and check the box agreeing to them
- Check the box to “Send me a copy of my responses” and keep this for your records, and submit