Outlook is the email and calendar product for Office 365. Outlook uses industry-leading technologies to deliver you anywhere access to a powerful suite of email and calendar features. Each user gets 50GB of storage for email data, and with this kind of room, you won’t have to worry about quickly filling up your email inbox.
Outlook is available through multiple platforms, allowing access in the way that works best for you. A version of Outlook is available through online access, a client you can download, as well as a mobile app. The important thing to remember is that no matter how you access your email and calendar, Outlook moves with you. Your data automatically syncs back and forth across all your devices, giving you a consistent experience no matter where, how, or when you access your email and calendar.
Check out the multiple ways you can access your email and calendar via Outlook below:
Outlook 2010, 2013, 2016 desktop clients offer the full suite of email and calendar functionality. The Outlook desktop client is a program that must be installed on a user’s computer. While all basic and advanced email, calendar, and address book features are available, the Outlook desktop clients have little mobility unless installed on a laptop.
The Outlook desktop client is recommended for those who:
- prefer a desktop client
- manage multiple calendars or email accounts
- frequently schedule complex meetings
- must have offline access to email/calendar data
- require archiving, importing, and exporting capabilities
- do not require frequent mobile access
The Outlook desktop client is part of various editions of the Microsoft Office suite, so it is already available on most UWM University-owned computers. For users that would like to configure their email account on a computer that already has the Outlook desktop client installed on it, refer to this how-to. If you’re using a university-owned machine and don’t see Outlook installed on your computer, contact your local IT support.
As part of their Office 365 account, each user is entitled to 5 free downloads of the Office suite, which includes the Outlook desktop client. Users who wish to have the Outlook desktop client installed on their personal machines may use this option. Head on over to the Office Pro Plus webpage for more information and to get your free copy of the Microsoft Office suite.
Outlook on the Web offers nearly as much functionality as the Outlook desktop client, but with far more mobility. Outlook on the Web can be accessed anywhere with a standard web browser like Internet Explorer, Firefox, Safari, or Chrome and will meet the needs of most of the UWM community. Unlike the Outlook desktop client, Outlook on the Web does not require the user to download or install any software on their computer. Simply navigate to outlook.office365.com and log-in with your UWM email and password. Outlook on the Web is recommended for those who:
- prefer a web client
- manage only their own email and calendar
- do not require complex mail/calendar functionality
- frequently access their account from multiple computers
In short, the Outlook desktop client is designed for users that perform a heavy amount of email and calendaring work as part of their daily lives. Outlook on the Web is designed for users that perform basic email and calendaring tasks.
The most important thing to keep in mind is that your data will sync back and forth seamlessly no matter which option you choose to use. You can start your day with the Outlook desktop client, move to using Outlook on the Web later in the day, and you will see the same emails and calendar appointments on both platforms. Most UWM students, faculty, and staff are likely to use more than one solution to access their email and calendar.
Access From a Mobile Device
Outlook allows users to add their accounts to their mobile devices through a variety of methods. For most users, the most convenient method will be using the native email/calendar app that came with their mobile device. Outlook will support the ability for most native email apps to send and receive emails, and sync calendar data to their device.
For those who would prefer to not use their native email/calendar apps, Microsoft has produced the Outlook App, which is available for both iOS and Android. Windows Phone users may use the native Mail app on their device as the native app on this platform is already a Microsoft product, identical to the Outlook App on iOS and Android.