Concur

Concur is the online booking tool used by Universities of Wisconsin employees to book individual, university-sponsored travel—airfare, rental cars, and hotel reservations. By requiring travelers to book airfare, lodging, and rental cars through Concur’s integrated platform, the System ensures compliance with state regulations, negotiated vendor contracts, and institutional policies, while also capturing accurate, real-time data for reporting and auditing purposes. The system supports cost control through built-in approval workflows, policy enforcement, and the use of preferred suppliers, while also simplifying reimbursement by automatically linking travel expenses to expense reports. Overall, Concur enhances efficiency, transparency, and accountability across the Universities of Wisconsin by centralizing travel planning and expense tracking in a single, user-friendly platform.

Concur is provided through our contracted travel agency, Fox World Travel.

Features

• Travel Booking for Air, Hotel, and Car – Book flights, hotels, and rental cars in one unified system, allowing Universities of Wisconsin staff to efficiently plan and manage business travel.
• Policy Compliance and Approval Workflows – Enforce university travel policies with built-in rules and automated approval processes, ensuring trips meet institutional requirements before booking.
• Expense Management and Reimbursement – Easily track, submit, and reconcile travel expenses, simplifying reimbursement for staff and improving accuracy in financial reporting.
• Centralized Itinerary Management – Store and access complete travel itineraries in one place, making it easy for travelers and administrators to review trip details at any time.
• Mobile Access and Travel Updates – Use the Concur mobile app to view bookings, receive real-time travel alerts, and manage changes on the go.
• Reporting and Budget Tracking – Generate reports on travel spending and trends, helping departments monitor budgets and make informed financial decisions.