We want to be respectful of students' and employees' time. Many have expressed concern about the volume of email they receive. With that in mind, all-campus emails must meet the following criteria:
- The topic should be of interest to all students and/or all faculty and staff members.
- The topic should be something that impacts their success as students or their ability to do their jobs. Legally required messages automatically meet this criteria.
- Marketing emails that promote a specific program or event are not appropriate.
If you do not meet the criteria, submit a campus announcement instead.
Messages that meet the above criteria must be approved by the appropriate division head and the vice chancellor for University Relations & Communications. Here are instructions to guide you through that process.
First, submit your message to your division head for approval. Once you have made any changes requested by your division head and she/he has signed off on the final language, submit your message using the form below.
The form will send the message to Tom Luljak, vice chancellor of University Relations & Communications for his approval and notify your division head that the message has been submitted. Once Vice Chancellor Luljak has approved the message, or requested changes and approved an updated version, you may send the message to your division’s designated person for distribution.
Please note that if the message is being sent for legal, emergency or related reasons it will need to be distributed by University Relations from a special account.
Designated distributors are:
Academic Affairs: (primary) Susan Podgorski, email@example.com; (backup) Cheryl Andres, firstname.lastname@example.org
Finance & Administrative Affairs:
- Student Affairs IT Services: Bob Meyer, email@example.com
- Other areas of the division: Michelle Hamberlin, firstname.lastname@example.org
Development & Alumni Relations, Enrollment Management, Global Inclusion & Engagement and University Relations & Communications: (primary) Lesley Kelling, email@example.com; (backup) Kendell Hafner, firstname.lastname@example.org
(If you are using your department's Emma account, you must complete this field, but you will not be billed separately.)
This is the name that you want to appear with the Send-From Address. For example, UWM News is the Send-From Name that goes with email@example.com, which is the Send-From Address.
Date Format: MM slash DD slash YYYY
Please be aware that email requests can take up to 48 hours for approval and production.
If this is an urgent request, please call 414-229-4035 after submitting your message and ask Laura Purifoy to help expedite approval by University Relations & Communications. Then, notify your designated distributor that you have requested expedited approval and a decision will be coming soon.If you have questions, please contact firstname.lastname@example.org