We want to be respectful of students’ and employees’ time. Many have expressed concern about the volume of email they receive. With that in mind, all-campus emails — meaning those sent to all students and/or all employees — must meet the following criteria:
- The topic should be of interest to all students and/or all faculty and staff members.
- The topic should be something that impacts their success as students or their ability to do their jobs. Legally required messages automatically meet this criteria.
- Marketing emails that promote a specific program or event are not appropriate.
If your message does not meet the criteria, please submit a campus announcement instead.
Messages that meet the above criteria must be approved by the appropriate division head and the vice chancellor for University Relations & Communications use the campus email workflow. Once messages are approved, they will be sent to your units’ designated production person for distribution. The table below lists division heads and designated production staff for each unit. Backups are listed in case of leave or illness.
|Division||Unit||Division Head||Division Head (Backup)||Production (Primary)||Production (Backup)|
|Academic Affairs||All units||Johannes Britz||Dev Venugopalen||Susan Podgorski||Cheryl Andres|
|Development & Alumni Relations||All units||Joan Nesbitt||Patrick Kessenich||Kari Pink||Maggie Dalton|
|Enrollment Management||All units||Dave Clark||Kay Eilers||Allie Kilmer||Justin Kunesh|
|Finance & Administrative Affairs||Facilities Planning and Management||Robin Van Harpen||Melissa Spadanuda||Lauren Groh||Dawn Aguilera|
|Finance & Administrative Affairs||UITS||Robin Van Harpen||Bob Beck||Amanda Brickner||Therese Bohn|
|Finance & Administrative Affairs||Human Resources||Robin Van Harpen||Tim Danielson||Carla Sagert||Tim Danielson|
|Finance & Administrative Affairs||Financial Planning and Analysis||Robin Van Harpen||Drew Knab||Amanda Brickner||Therese Bohn|
|Global Inclusion & Engagement||All units||Chia Vang||Elizabeth Drame||Allie Kilmer||Justin Kunesh|
|Student Affairs||Union Marketing||Kelly Haag||Adam Jussel||Amanda Elliot||Brandon James|
|Student Affairs||Athletics||Kelly Haag||Adam Jussel||Adam Schemm||Leah Thyne|
|Student Affairs||Student Affairs IT Services||Kelly Haag||Adam Jussel||Bob Meyer||Brandon James|
|Student Affairs||Other areas of Student Affairs||Kelly Haag||Adam Jussel||Amanda Elliot||Brandon James|
|University Relations & Communications||All units||Michelle Johnson||Mary Baylor||Allie Kilmer||Justin Kunesh|