Campus-Wide Email Request Form

We want to be respectful of students’ and employees’ time. Many have expressed concern about the volume of email they receive. With that in mind, all-campus emails — meaning those sent to all students and/or all employees — must meet the following criteria:

  • The topic should be of interest to all students and/or all faculty and staff members.
  • The topic should be something that impacts their success as students or their ability to do their jobs. Legally required messages automatically meet this criteria.
  • Marketing emails that promote a specific program or event are not appropriate.

If your message does not meet the criteria, please submit a campus announcement instead.

Messages that meet the above criteria must be approved by the appropriate division head and the vice chancellor for University Relations & Communications use the campus email workflow. Once messages are approved, they will be sent to your units’ designated production person for distribution. The table below lists division heads and designated production staff for each unit. Backups are listed in case of leave or illness.

Submit Email Content

DivisionUnitDivision HeadDivision Head (Backup)Production (Primary)Production (Backup)
Academic AffairsAll unitsJohannes BritzDev VenugopalenSusan PodgorskiCheryl Andres
Development & Alumni RelationsAll unitsJoan Nesbitt Patrick KessenichKari PinkMaggie Dalton
Enrollment ManagementAll unitsDave ClarkKay EilersAllie KilmerJustin Kunesh
Finance & Administrative AffairsFacilities Planning and ManagementRobin Van HarpenMelissa SpadanudaLauren GrohDawn Aguilera
Finance & Administrative AffairsUITSRobin Van HarpenBob BeckAmanda BricknerTherese Bohn
Finance & Administrative AffairsHuman ResourcesRobin Van HarpenTim DanielsonCarla SagertTim Danielson
Finance & Administrative AffairsFinancial Planning and AnalysisRobin Van HarpenDrew KnabAmanda BricknerTherese Bohn
Global Inclusion & EngagementAll unitsChia VangElizabeth DrameAllie KilmerJustin Kunesh
Student AffairsUnion MarketingKelly HaagAdam JusselAmanda ElliotBrandon James
Student AffairsAthleticsKelly HaagAdam JusselAdam SchemmLeah Thyne
Student AffairsStudent Affairs IT ServicesKelly HaagAdam JusselBob MeyerBrandon James
Student AffairsOther areas of Student AffairsKelly HaagAdam JusselAmanda ElliotBrandon James
University Relations & CommunicationsAll unitsMichelle JohnsonMary BaylorAllie KilmerJustin Kunesh