FAQs

To obtain space within the Student Union you must be an active UWM student organization, UWM department, or you may be an outside organization that has been sponsored by a UWM organization and/or department. You must be a pre-authorized user for your UWM student organization or department in order to make reservations.

You can find the pre-authorized user form for campus departments here.

Before reserving space you must be considered a contact (or authorized user) for your organization or department. This is mandatory in order to reserve space through Union EVS. Once Event Services (EVS) confirms that you are a contact, you may contact a reservationist via phone (414-229-4828), email (reservat@uwm.edu), or by coming into the office (Student Union 300A) with the date and time of your desired event and the number of participants that you expect to be in attendance.

Authorized users can reserve space by access the UWM EVS virtual booking website.

To make a reservation you can also contact the Event Services department at 414-229-4828, reservat@uwm.edu, or stop by the EVS office on the third floor of the Student Union.

The UWM Event Services office can answer any questions that you may have as well as discuss the process of event planning with you.

You must obtain sponsorship through a recognized UWM student organization or campus department before you are allowed to reserve space within the UWM Student Union (or any other campus facility). Clients that are not part of the UWM campus community must work with Event Services to take additional steps to reserve a space.

UWM Event Services reserves all meeting rooms one semester at a time. All large event spaces can be booked three years in advance.

In some instances, student organizations are able to reserve classroom spaces if the Student Union does not have any space available. Classrooms are able to be booked at the start of the third week of the semester.

Student organizations can only request space outside the UWM Student Union if there is not space available in the Student Union. In this situation, student organizations must still request space through the Event Services office. UWM departments must contact the Space Allocation Authority for each space on campus. Outside organizations wishing to use UWM classroom space must first contact UWM Union Event Services.

Costs vary depending on the event’s nature, size, scope and other details. To obtain a quote please contact Event Services.

Please see the pricing section of the UWM Event Services webpage for this information.

If your event requires parking assistance, student organizations may contact their Event Services event planner to discuss pre-paid parking options. UWM departments may contact the Parking and Transit office at 414-229-4000 to make appropriate arrangements for parking needs.

Student orgs wishing to sell tickets in advance are required to work with Event Services ticketing software. Event Planners can guide you through this process.

Per UWM Union guidelines, events charging a registration fee must use a cash register and cashier staffed by the UWM Student Union. The EVS office will make the appropriate arrangements to supply these to you.

Any food requests for spaces within the UWM Union must be considered and processed by the UWM Restaurant Operations department, located on the 3rd floor of the Student Union (aisle A).

Bake sales are permitted by the Student Union and UWM Event Services for any student organization. Please contact Event Services to reserve a table for your bake sale, all policies in regards to a bake sale can be found here.

The only reservations that are processed by UWM Event Services are for event spaces on the UWM campus. No other reservations are taken through the department. Student organizations should connect with Student Involvement for any questions about flight, travel, or lodging arrangements.

An atrium booth is often used by UWM student organization and departments for information distribution, fundraising, or recruitment. Some UWM Union restrictions and guidelines apply and can be found here.

These booths are located on the campus level of the UWM Union across from the main passenger elevators. UWM Event Services also reserves booth space in the transition space between the Student Union and Lubar and Bolton Halls. In total there are 14 Atrium Booths.

Outside clients may only use an Atrium Booth for the purposes of employment recruitment, with proper sponsorship and payment. No commercial solicitation is permitted at the Atrium Booths, or anywhere else in the Student Union.

Only student organizations are allowed to hold food sale fundraisers on campus. These fundraisers are not allowed inside any campus buildings and are only allowed outside. We ask for a minimum of two weeks out from your requested fundraiser date to review your request.

Here is a list of procedures that must be followed, and here is a link to submit your food sale request form.