Travel

When planning travel with a SAC grant, it is essential to collaborate with the Student Involvement business office before embarking on your journey to ensure that all procedures and policies are followed correctly. This collaboration will help you navigate the administrative requirements and avoid potential issues that could arise from improper handling of funds. By working closely with the business office, you can ensure that all necessary approvals are obtained, and all expenses are properly accounted for, making your travel experience smoother and more efficient.

SAC Grant Expenditure Request Form Travel and Miscellaneous Expense Authorization (TMEA) Form

Travel Tips & Planning

  • If you are traveling using a SAC grant, always work with Student Involvement business office before your travel.
  • Do not spend your personal funds with the expectation of being reimbursed. Reimbursements will be approved in very few cases (car rental, mileage) and must be approved by our office prior to travel.
  • If you are working with another department on campus to share funding for your trip, please be mindful of their policies as well. We are happy to coordinate funding to streamline the process if it is possible. It is best to have a contact name and email from the other department so that we can work with them.
  • Travel outside of the US requires additional review by UWM’s Risk Management. Approval is requested via the TMEA (Travel and Miscellaneous Expense Authorization) process. Each request will be reviewed for health and safety considerations.

Emergency Contacts

  • Flights
    • If Student Involvement booked your flights, and you need assistance while traveling, please contact Fox World Travel contact information: 608-710-4172 or 844-630-3853. They are best suited to deal with rearranging flights and dealing with travel emergencies (please note that if you incur additional charges, you may be responsible for repayment)
  • Lodging/Hotels
    • If you have a problem checking into your hotel due to a credit card authorization, contact Megan Thomson 414-229-5780, sitravel@uwm.edu. Always include the name of your organization and a phone number so that we can contact you. We will work with the hotel to resolve the issue as soon as possible.
  • You should always have an emergency credit card with you when traveling. Your hotel may require an additional credit card to be on file to cover the cost of any incidentals.