Renew Your Student Organization

2025-2026 Renewal Due by Noon on September 25, 2025
To maintain RSO status, all student organizations must fulfill all requirements by September 25, 2025, at noon. Renewal registration opens on August 1, 2025. The final day to initiate the renewal process is September 18, 2025.

Renewal is the process for continuing Registered Student Organizations (RSOs) to re-register for the upcoming academic year. This process ensures that all RSOs maintain their active status and stay eligible for institutional benefits and resources. By completing the renewal, RSOs can continue hosting events, accessing funding opportunities, and utilizing campus facilities. Follow the steps below to renew.

  1. Update Your Organization Information

    • One officer must update officer, roster and organization Information using PantherOrgs.
    • To complete this step, the student officer must have organization administrator status for the organization.
    • To begin the renewal registration process log into PantherOrgs.uwm.edu and navigate to your organization and enter your portal. From there, you should see either a button to re-register your organization or land directly on the re-registration form. Fill out all pages of the form and submit it.

  2. Attend Training

    • Each Officer must complete the “Organization Registration and Officer Training” module in Canvas named Student Organization Training 2025-26
    • Go through the Officer Training Module in detail, take the Officer Training Quiz at the end of the module and get an 80% to complete your officer training requirements. [Note: If the organization needs to do a make up for SOCN, the minimum score need for each officer will be 90%.]

  3. Complete Contracts

    Each of the 4 primary officers must complete and submit an individual Officer Contract in order to be considered eligible for officer status.  In addition, the organization’s Faculty/Staff Advisor must complete and submit an Advisor Contract.

  4. Attend Student Organization Conference Night

    • Attend Student Organization Conference Night (SOCN)
      • Thursday, September 18, 2025, Student Union (Wisconsin Room on the 2nd floor) 4:00-7:00PM
      • Optional Resource Fair 3:30-4:00PM
      • Optional SAC Grant Training 7:00-8:00pm 
    • As attending is a required step in the Org Renewal process, your organization must identify at least one officer to attend this in-person event for the entire required portion (4:00-7:00pm). The event includes organization support info tables, workshops, and opportunities to meet with your organization liaison.
    • Please follow the link to the Student Organization Conference Night (SOCN) RSVP Form. We need to know the name(s) of Student Org Officer(s) attending and which organization(s) they are representing. Please complete this form by noon on Wednesday, September 17. If you submit later than this day, there may be a delay in your organization being renewed. If none of your organization officers can attend, you will have a chance to provide additional information to help us understand the issue. Note: Filling out this form is the ONLY way to access information about the make-up requirements that will be offered later in September. 

Additional Information

Where is My Org in the Renewal Process?
The PantherOrgs system will display a checklist within your organization’s portal that will show what items have been completed and which items have yet to be completed in the Renewal Registration process.
How to View Checklist
What Could Hold My Org Back from Getting Renewed?
Data Errors: Be sure you have entered each officer’s name, email and phone number correctly. Simple errors cause delays.

Debt: Chances are your RSO does not have debt, but all organization debt must be resolved before an organization can renew.

Name Changes: If you try to alter your Registered Student Organization’s (RSO) name when updating your Organization Profile, this will complicate your progress through Renewal. If your RSO wants to change its official name, please contact Student Involvement at csidesk@uwm.edu.
Timelines
The following timeline has been established to guide organization through the renewal process in a timely manner. Your organization officers should do there best to at least keep up with the timeline. Ideally, the renewal process could be completed weeks before the deadline.

August 1: Renewal Begins
September 10: First Priority Renewal, Involvement Fair
September 18: Last day to start renewal (submit Renewal Registration form)
September 18: Student Organization Conference Night
September 25: Renewal ends at 12:00pm
Tools

Renewal Self Tracking for Student Organizations: Organization officers can work together to track the organization renewal status at any time. In PantherOrgs, there will be a checklist in your organization portal that will show what has been completed and what has yet to be completed for the Renewal Registration process.

An organization that previously operated at UWM but is now inactive must apply with Student Involvement to reactivate the group.  This involves the same steps as updating your Organization Registration. However, the students who want to reactivate the inactive organization may want to obtain copies of any governing documents, previous organization paperwork, or other important documents from Student Involvement. New and inactive organizations should use the Organization Registration Process to register their organization. You can begin the process here: Emerging (New) Organization Registration