September 4, 2025 – Policy Advisory Committee – Minutes

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Time: Wednesday at 3:30 p.m.
Location: Lubar N456 and Microsoft Teams

Present: E. Bechly-Schubert, D. Clark, A. Meddaugh, C. Parks, J. Reisel, M. Schmit, J. Urdan, M. Wendel
Guests: None.

  1. Meeting called to order at 3:37 p.m.
  2. Automatic Consent
    Minutes of April 22, 2025 meeting approved as distributed. 
  3. Review Committee Charter
    Secretary Reisel presented the functions and responsibilities of the committee.
  4. Business
    1. SAAP 7-10 Minimum Qualifications for Instructors
      D. Clark presented the policy, which formalizes long-standing practice in line with HLC requirements. It sets base standards for instructor qualifications, particularly relevant for dual enrollment, while allowing departmental exceptions when professional experience compensates for academic background.

      MOTION: to recommend approval of SAAP 7-10. The motion was seconded and approved by voice vote. The policy will proceed to the Academic Staff, Faculty, and University Staff Senate as automatic consent.
    2. SAAP 15-3 Hazing Policy
      J. Urdan and A. Meddaugh presented the policy, adopted on an interim basis in June to meet recent federal requirements. It formalizes campus prohibitions on hazing, with discussion nothing the need to update the Clery SAAP and clarifying that non-reports will be indicated on the Dean of Students website.

      MOTION: to recommend approval of SAAP 15-3. The motion was seconded and approved by voice vote. The policy will proceed to the Academic Staff Senate and Faculty Senate for presentation and approval, and to the University Staff Senate as automatic consent.
  5. Other Business as needed
    The SecU office announced that a federal accessibility mandate effective June 2026 may require the SAAPs to be reformatted in the near future.
  6. Meeting Schedule
    The committee’s next meeting is scheduled for Thursday, October 2, 2025, at 2:00 p.m.
  7. Meeting adjourned at 3:56 p.m.