October 1, 2025 – Faculty Codification Committee – Minutes

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Time: Wednesday at 10:30 a.m.
Location: Microsoft Teams

Present: D. Alexander, J. Boyland, W. Chu, Z. Durlam, C. Galambos, A. Pycha, J. Reisel
Guests: Dave Clark, Vice Provost for Academic Affairs

  1. Meeting called to order at 10:30 a.m.
  2. Minutes of August 28, 2025 meeting approved as distributed. 
  3. Business
    1. Recommendation of the Academic Policy Committee (APC) to Create the Office Hours Policy. D. Clark presented the document.

      The committee discussed revising the “best practices” section, suggesting office hours be set per credit rather than per course and moving best practices to an appendix for easier updating.

      MOTION: to approve the document as amended. The motion was seconded and approved by voice vote.
    2. Recommendation of the APC on Policies for LMS use in Face-to-Face, Online, and Hybrid Courses. D. Clark presented the document.

      The committee suggested minor edits to the first paragraph and second bullet. They discussed when syllabi must be posted, noting it should be before the semester begins while allowing flexibility for late-start classes. Members emphasized the importance of listing textbook information early so students can access materials through the library.

      MOTION: to approve the document as amended. The motion was seconded and approved by voice vote. D. Clark presented the document.
    3. Recommendation of the APC on Policies for Minimum Usage of LMS Assignments

      The committee discussed consistent use of Canvas features, noting extra credit must be entered in Canvas to count and emphasizing consistency for students, especially those using mobile devices. A. Pycha suggested changing the wording to “tools.”

      MOTION: to approve the document as amended. The motion was seconded and approved by voice vote.
    4. Recommendation of the APC on Policies for Minimum Usage of LMS Gradebook
      Not ready for review.
  4. Unfinished Business
    1. Recommendation to Reformat UWM P&P Ch. 6 Supplement

      The committee recommended ensuring capitalization consistency.

      MOTION: to approve the document as amended. The motion was seconded and approved by voice vote.
    2. Review of Committee Charter

      The committee discussed a change clarifying that it is not responsible for reviewing SAAPs.

      MOTION: to approve the document. The motion was seconded and approved by voice vote.
  5. Other business as needed – None.
  6. Meeting adjourned at 11:22 p.m.