Time: Thursday at 2:00 p.m.
Location: Lubar N456 and Microsoft Teams
Present: E. Bechly-Schubert, D. Clark, R. Leson (on behalf of K. Kirshtner), A. Meddaugh, C. Parks, J. Reisel, M. Schmit, J. Urdan, C. Vang
Guests: Kathryn Amato, Compliance & Ethics Officer
I. Meeting called to order at 2:02 p.m.
II. Automatic Consent
Minutes of February 5, 2026 meeting approved as distributed.
III. Business
a. SAAP 08-02 Fiscal Misconduct
K. Amato presented revisions to the Fiscal Misconduct Policy incorporating PAC feedback. Updates clarify investigation and reporting procedures, including roles, escalation to UW System, and limits on supervisory authority, revise anti-retaliation reporting language, and include minor edits for consistency and clarity.
MOTION: to recommend approval of SAAP 08-02 as revised. The motion was seconded and approved by voice vote. The policy will proceed to the Academic Staff, Faculty, and University Staff Senate for presentation and approval.
b. Policy revisions regarding retaliation provisions
- Discriminatory Conduct and Consensual Relationships (SAAP 05-01)
- Sexual Violence and Sexual Harassment (SAAP 05-02)
- Code of Conduct (SAAP 07-03)
- Research Misconduct (SAAP 14-05)
J. Urdan presented updates to anti-retaliation language to improve alignment and consistency. Changes standardize reporting through the Code of Conduct, clarify distinctions between general and civil rights retaliation, and outline appropriate referral and jurisdiction processes.
MOTION: to approve the policy revisions regarding retaliation provisions. The motion was seconded and approved by voice vote. The policy will proceed to the Academic Staff, Faculty, and University Staff Senate for presentation and approval.
c. Proposed Initiators and Responsible Parties Following Revisions to SAAP 00-01
The SecU Office presented proposed updates to initiators and responsible parties to align with the revised policy on policies, including removing certain groups as initiators and adding them as recommended reviewers in the new SAAP transmittal form. The form encourages early campus input and includes auto-populated reviewers based on policy category.
The Graduate School will be added as a suggested reviewer for Academic Policies & procedures.
The committee agreed to review the changes and vote at the April meeting.
d. Proposed SAAP Title updates
The committee reviewed a proposal to remove “policy” from SAAP titles, noting the designation is redundant in the Policy Library.
Interim policies will be listed as “Policy Title (Interim)”.
The committee agreed to proceed with the changes editorially for the upcoming Policy Library launch.
IV. Other Business as needed
With the launch of the Policy Library, a new policy template will be developed to align with recent changes to the policy on policies and the fully accessible Policy Library format.