Email Reflector
Chairs should always use the email reflector to contact committee members. This ensures that the Secretary of the University’s (SecU) office retains a complete record of committee business. For questions about the reflector or the committee please contact the Secretary of the University’s office at secofunv@uwm.edu.
Open Meeting Notices
You must submit an open meeting notice at least 24 hours in advance of each meeting. For more information, please refer to Open Meetings.
Agendas/Minutes
Agendas and minutes must be recorded for every meeting. When using the email reflector, the SecU office will automatically receive the agenda when you send it to the committee members. Minutes should be submitted to the SecU office after they are approved by the committee at their next meeting. Please send approved minutes to secofunv@uwm.edu. Agenda and minutes templates are available upon request from the SecU office.
Committee Recommendations
If your committee makes a recommendation that requires action by the University Staff Senate, please submit it along with a written rationale to the SecU office. It will be forwarded to the appropriate committee for review and approval. The committee chair or a designated member will be asked to attend the relevant meetings to address any questions.
Annual Report
At the end of the academic year, you will receive a template and be asked to submit an annual report detailing the committee’s activities for the year.
For more detailed information, we encourage you to attend the annual Governance Committee Chair/Member Training.