August 28, 2025 – Faculty Codification Committee – Minutes

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Time: Thursday at 2:00 p.m.
Location: Lubar N456 and Microsoft Teams

Present: D. Alexander, J. Boyland, W. Chu, Z. Durlam, C. Galambos, A. Pycha, J. Reisel
Guests: Shane Haensgen, Graduate Academic Services Manager; Victoria Moerchen, Associate Dean of the Graduate School; Michael Newman, Academic Program & Curriculum Committee (APCC) Chair

  1. Meeting called to order at 2:00 p.m.
  2. Minutes of April 25, 2025 meeting approved as distributed. 
  3. 2025-2026 Codification Committee Chair Election.
    A. Pycha nominated John Boyland. W. Chu seconded.

    MOTION: to elect John Boyland as chair. The motion was seconded and approved by voice vote.
  4. Review Committee Charter
    The committee reviewed its membership and functions.

    The committee discussed whether review of SAAPs should be included in their functions and will revisit the topic at their next meeting.
  5. Business
    1. Recommendation of the APCC to Revise the UWM Bachelor’s Degree Requirements Policy
      M. Newman presented the document which was amended in response to accreditor requirements, to allow reduced-credit bachelor’s degree programs (fewer than 120 credits) under narrow criteria with approval. Discussion focused on clarifying accrediting agency language, the meaning of “in residence,” and strengthening wording on the minimum credit requirement.

      MOTION: to approve the document as amended. The motion was seconded and approved by voice vote.
    2. Recommendation of the Graduate Faculty Committee (GFC) to Merge and Supersede Faculty Documents 3184, 3186 & 3187 to Create the Graduate School Policy on Transfer Credit
      V. Moerchen and S. Haensgen presented a proposal to sunset three outdated graduate credit policies (3184, 3186, 3187) and replace them with two new policies, including one on transfer credit. Content was consolidated and updated, with unchanged material shown in black and revisions in color. Discussion focused on transfer credit practices, double counting concerns, and clarification of examples for non-degree or incomplete program credits.

      MOTION: to approve the document as amended. The motion was seconded and approved by voice vote.
    3. a. Recommendation of the GFC to Create the Graduate School Policy on Non-Degree Student Status and Graduate Credits
      V. Moerchen and S. Haensgen presented the document which consolidates material from other policies with minimal new content. Discussion addressed correcting accreditation language, clarifying enrollment requirements, and removing microcredential references since they are covered in a separate policy.

      MOTION: to approve the document as amended. The motion was seconded and approved by voice vote.
    4. Recommendation of the GFC to Revise Requirements for Graduate Credit in Graduate Level Courses and Combined Undergraduate/Graduate Level Courses
      V. Moerchen and S. Haensgen presented revisions to the policy on dual-level courses, removing the unclear “33% difference” requirement while retaining the expectation of distinct undergraduate and graduate requirements. Two options for course structuring were outlined, with Option 1 maintaining current practice and Option 2 providing added flexibility and clarity. Discussion focused on wording edits, removing placeholder text, and correcting minor formatting issues.

      MOTION: to approve the document as amended. The motion was seconded and approved by voice vote.
  6. Unfinished Business
    1. Recommendation to Reformat UWM P&P Ch. 6 Supplement
      The committee will discuss this item at their next meeting
  7. Meeting Schedule
    The SecU office will circulate a proposed schedule based on committee members’ Outlook calendars.
  8. Other business – None.
  9. Meeting adjourned at 3:29 p.m.