SAAP Approval Flowchart

  1. Any Member of the University Community

    • Any member of the university community may propose a new policy, revision, or elimination
    • An Initiator is identified (e.g., Chancellor, Provost, or Vice Chancellor with oversight)

  2. Initiator

    • Designates a Responsible Party

  3. Responsible Party

    • Develops a draft policy or revisions to an existing policy
    • Circulates the draft to relevant stakeholders for input and feedback
    • Reviews and incorporates feedback as appropriate

  4. Secretary of the University’s Office

    • The draft policy is submitted to SecU
    • SecU reviews the submission for completeness and process alignment

  5. Legal Affairs

    • Reviews the policy for compliance with applicable laws, regulations, and policies

  6. Policy Advisory Committee

    • Reviews the policy
    • May recommend approval or request revisions
    • Determines the level of governance review required

  7. Governance Groups

    • The policy is distributed to shared governance bodies as appropriate (Faculty, Academic Staff, and University Staff Senates)
    • Review period: up to 30 days (Procedure B (3))
    • Policies may be presented for approval or processed through automatic consent, depending on the nature of the policy or revisions

  8. UWM Administration

    • The policy is submitted for final administrative review
    • The Chancellor and Provost approve the policy
    • Approval period: up to 30 days (Procedure (C))

  9. Implementation and Publication

    • The policy is published in the official Policy Library
    • SecU ensures proper posting and recordkeeping
Flowchart of the SAAP approval process, showing the sequence from initiation by a university community member, assignment of an Initiator and Responsible Party, draft development and review by the Secretary of the University and Legal Affairs, review by the Policy Advisory Committee, governance review by Faculty, Academic Staff, and University Staff Senates, and final approval by UWM Administration, followed by publication in the Policy Library.
SAAP Approval Flowchart. Click image to enlarge.