106.01 – Non-renewal of Probationary Academic Staff

In making a decision that may involve non-renewal, the dean or division head and supervisor shall start the process early enough to allow time for an appeal and possible reconsideration and to abide by policy deadlines for notification of non-renewal for Academic Staff (Chapter 108, Notice Periods). 

A. Recommendation for Non-Renewal 

  1. Supervisor’s Recommendation – The supervisor shall forward a written recommendation of non-renewal, including justification, to the dean or division head. 

B. Dean/Division Head Action 

  1. The dean or division head shall inform the academic staff member in writing, within ten working days of the receipt of the supervisor’s recommendation, of their decision to accept a non-renewal recommendation or reject a renewal recommendation. 
  2. The notification shall include: 
    1. The effective date of the academic staff member’s non-renewal. 
    2. An explanation of their rights to written reasons and appeal under UWS 10.04 and UWM 106 II. 
    3. A copy of UWM Academic Staff Personnel Policies and Procedures Chapter 106, Non-Renewal in its entirety. 

C. Academic Staff Member’s Right to Written Reasons 

  1. The academic staff member may, in writing, request written reasons within five working days of receipt of notification of non-renewal. 
  2. The dean or division head shall respond within five working days of receipt of the request. 
  3. The academic staff member may then submit their response to the non- renewal and written reasons within five working days. 
  4. If the academic staff member requests written reasons, those reasons and their response become part of the official personnel file.