Appendix B – Summary of Data Tables Supplied by the Graduate School

Applications, Admissions and New Enrollment Table  

  • Applied, Admitted, Refused, New Enrolled (By spring, fall, summer, winterim semesters) 

Incoming G.P.A and Test Scores Table

Include for program and Graduate School overall: 

  • Average incoming GPA for incoming students  
  • Average GRE scores by section (Verbal, Quantitative, Analytical Writing) for Applicants, Admits, Newly Enrolled, and Refused 
  • Average overall IELTS and TOEFL test scores for Applicants, Admits, Newly Enrolled, and Refused

Total Official Enrollment Table

Include for program and Graduate School overall (All by spring, fall, summer semesters; all broken down by Continuing, Total Enrollment, Re-Entry) 

  • Overall total enrollment  
  • Total enrollment by gender 
  • Total enrollment by race and ethnicity 
  • Total enrollment by residency, including international status

Student Financial Assistance Table  

  • TA/RA/PA FTE and headcount of students in the program employed as assistants (by spring, fall, summer semesters) 
  • Fellowships: DDF, DGSF, AOP. (By AY) 
  • NOTE: Programs seeking data on scholarships or loans should inquire with Financial Aid 

Degrees Awarded Table (All by AY) 

  • Degrees awarded by gender 
  • Degrees awarded by race and ethnicity
  • Degrees awarded by residency  
  •  Degrees awarded by domestic vs international  

External Funding Table

Include for program and Graduate School overall: 

  • Grant Proposals/Research Award $/Instructional Award $ (By AY) 

Internal Research Awards (e.g. Research Committee Awards, Research Growth Initiative)

Include for program and Graduate School overall: 

  • By AY (Number of awards and $) 

I. Introduction

The Internal Review Team (IRT) is responsible for: 

  1. Being fully acquainted with the Program Self-Study, the report submitted by the external reviewers, and the program response to the report. 
  2. Meeting with the external reviewers at the beginning of the site visit, attending as many meetings as schedules permit, and participating in the exit interview, wherever possible. 
  3. Presenting the external reviewers’ report to the GPRC, identifying any inconsistencies or inaccuracies therein, advising the GPRC concerning the merits of the program response to the report, and, when necessary, reconciling the external reviewers’ report and the program’s response.  The IRT may also make recommendations for modifications to the report. 

II. The Presentations

  1. Sources of Information 
    • Graduate Program Self-Study Document 
    • Two-Day Site Visit 
    • External reviewers’ Report 
    • Department/Program’s response to the external reviewers’ report
       
      NOTE: In preparing the IRT written report (no more than 5 pages), please address any conflict in sources of information related to the conclusions and recommendations. 
  2. Preparing the written report for presentation to GPRC 
    • The report should provide sufficient general information about the program and the programmatic context within which the external reviewers’ recommendations are made. 
    • In addition, the report should provide a critical review of the recommendations made by the external reviewers. The IRT report should rank order/prioritize the recommendations, and provide the rationale for the way they have rank ordered the recommendations. 
    • The IRT report should also identify any inaccuracies, clarify contradictions, and suggest revisions to the external reviewers’ report, if any, and discuss the merits of the evaluation. 
    • Program representatives may take issue with evaluations of the program or interpretations of evidence in the external reviewers’ report and offer alternative evaluations or interpretations.  Further, program representatives may object to specific wording of conclusions or recommendations because they believe that the wording gives inappropriate emphasis to an issue or that the wording is likely to cause misinterpretation by other readers.  The IRT should take note of any and all concerns, but should not feel obligated to make any suggestions on behalf of the program.

      If program representatives indicate substantial conflicts in evaluation or interpretation in their written response to the external reviewers’ report, the IRT may wish to offer an independent assessment of both views, and take special care in providing a full rationale for the items in contention.

      For example, the IRT may candidly note that the program objects to a conclusion or recommendation and offer reasons for the IRT rejecting the program’s view. 
  3. Importance of Internal Review Team (IRT) Members 
    Graduate programs are reviewed only once every 10 years except for new programs, which are reviewed every 5 years for the first 10 years.

    These reviews are an important tool for maintaining the quality and integrity of graduate programs.

    Program faculty, the Graduate School and GPRC invest considerable time and resources in these reviews.  This investment is justified only if the review report is of sufficient quality to serve as a guideline for improving graduate programs.

    IRT members play a critical in assuring that the review process serves this important function.  The Golden Rule applies here: invest the same effort and care in preparing the IRT report that you would want when your program is under review. 
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