3.09 – Meetings of the Divisional Executive Committees
A Divisional Executive Committee meets at least monthly throughout the academic year unless the Chair considers there to be insufficient business. The schedule of meetings is published at the beginning of each academic year.
3.10 – Special Meetings of the Divisional Executive Committees
The Chair may call a special meeting of the Divisional Executive Committee at any time. The Chair must call a special meeting at the request of any three (3) members of the committee.
3.11 – Quorum Rule
A quorum of five (5) members who are eligible to vote is required for the transaction of business at meetings of Divisional Executive Committees.
3.12 – Bylaws
- Divisional Executive Committees shall annually distribute to the Faculty, and file with the Secretary of the University, a copy of their operating procedures and criteria regarding tenure and promotion. These procedures and criteria shall conform to the affirmative action policies and procedures of the University, as well as facilitate a balanced consideration of all work and accomplishment that express a Faculty member’s academic interest.
- Divisional Executive Committee consideration of changes in the criteria and procedures shall take place in open meetings and involve opportunities for consultation with and input from Faculty members in the Division. The agenda detailing the proposed changes shall be distributed to the Faculty members of the Division in advance of the meeting.
- Divisional Executive Committees shall take departmental Executive Committee criteria for promotion and tenure [4.05 (1)] into consideration in their deliberations regarding personnel from given departments. Should a Divisional Executive Committee or departmental Executive Committee perceive an apparent conflict or misunderstanding between the respective sets of criteria, representatives of the two bodies shall arrange to meet shortly after Divisional Executive Committee’s criteria are published and communicated to the department to identify the differences and seek a resolution.
- If a Divisional Executive Committee requires additional information on a candidate for tenure or promotion, other than that originally provided by the department, it shall request that the candidate’s department provide such information. Whenever a Divisional Executive Committee receives unsolicited information on a candidate additional to that provided by the department, the Divisional Executive Committee is required to send that additional information and its source(s) to the candidate’s departmental Executive Committee and the candidate. The only material or information that will be considered in the evaluation of the candidate is that which comes to the Divisional Executive Committee from the department Executive Committee.
- Divisional Executive Committees will provide an opportunity during the evidentiary phase of Divisional Committee considerations for member(s) of the candidate’s department to present the candidate’s case. The member(s) shall be selected by the departmental Executive Committee and may include a currently-serving Divisional Committee member who is also a member of the candidate’s department [see 3.04(2)].