3.04 – Membership of Divisional Executive Committees
- Each Divisional Executive Committee consists of seven (7) Faculty members. Members of the Divisional Executive Committee are elected by the Divisional Faculty for staggered three-year terms and may not succeed themselves. They are eligible for election again after two (2) years. With the exception of the Division of General Studies, no more than one (1) member shall be from a single department in a departmentalized school or college.
- No more than one (1) member from a single non-departmentalized school or college shall be allowed membership on the Divisional Executive Committees of the Divisions of Natural Sciences or the Social Sciences.
- In the Division of the Professions no more than two (2) members shall be from a single school, and no more than four (4) members shall be from a single college.
- In the Division of Arts and Humanities no more than four (4) members shall be from the same college.
- In the Division of General Studies, at least two (2) members shall be from each department of the College of General Studies.
- Whenever a Divisional Executive committee is considering the case of a candidate for tenure and/or promotion in closed session, no currently-serving Divisional Executive Committee member of the candidate’s department shall be present except as a departmental Executive Committee representative [see 3.12(5)], and in no case shall such a member be present during the deliberation and voting on the Committee’s advice. The Divisional Executive Committee shall invite the Executive Committee of the candidate’s department to designate one of its members who is not currently serving on the Divisional Executive Committee to observe the deliberation and voting on the committee’s advice.
- After service on a Divisional Committee, each past member shall be eligible to serve as an alternate member. When a member is unable to be present, or unable to review a candidate for promotion and/or tenure because the member is also a member of the candidate’s department, or has any other conflict of interest, as determined by the Divisional Executive Committee, the Committee may replace the unavailable member(s) by ad hoc appointment(s) from the pool of eligible alternate members. Whenever possible, alternates shall be randomly selected from those members who served during the previous five (5) years. There is no limit on the number of ad hoc appointments for a given alternate; however, each ad hoc appointment shall be in accordance with rules regulating the structure of Divisional Executive Committees as specified in Section 3.04(1).
3.05 – Nomination and Election to Divisional Executive Committees
- Nominations of Faculty from each Division for election to the committee shall be by the Nominations Committee and by the Faculty in accordance with the regular procedures for elected Faculty committees. Elections shall be conducted in the same manner as for other Faculty committees.
- Nominees for Divisional Executive Committees shall have an opportunity to provide a listing of previous committee work as well as a personal statement which will be included with the ballots distributed to Faculty members of each Division.
- A ballot containing the names of the candidates will be distributed to each Faculty member of the Division. Those candidates receiving the largest number of votes will be declared elected. Ties will be broken by a device of chance.
- In circumstances not anticipated in these rules, the Divisional Executive Committee shall seek the advice of the University Committee.
3.06 – Eligibility for Membership on Divisional Executive Committees
Ordinarily tenured Professors and tenured Associate Professors eligible to vote in a Division may serve on its Divisional Executive Committee. However, the University Faculty or the Faculty Senate may designate Faculty members of other Divisions and/or other units as eligible to serve.
3.07 – Election of Divisional Executive Committee Chair
Each Divisional Executive Committee annually elects one (1) of its members Chair. The Chair shall report annually to the Divisional Faculty.
3.08 – Vacancies on a Divisional Executive Committee
A member of a Divisional Executive Committee unable to serve for two (2) consecutive semesters during their term of office shall be replaced by the available candidate who had the next highest number of votes at the last election. If there is no available nominee, the vacancy is filled by an appointee of the University Committee. If the term of office extends beyond the current academic year, an election for the unexpired term is held at the time of the next regular election. An unexpired term of more than one (1) year is considered a full term. A person serving in such an unexpired term is not eligible to serve again until two (2) years have elapsed after the end of such service, except as provided for in 3.04(2).