Request a Campus-wide Email – Marketing & Communications

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We want to be respectful of students’ and employees’ time. Many have expressed concern about the volume of email they receive. With that in mind, all-campus emails — meaning those sent to all students and/or all employees — must meet the following criteria:

The topic should be of interest to all students and/or all faculty and staff members.
The topic should be something that impacts their success as students or their ability to do their jobs. Legally required messages automatically meet this criteria.
Marketing emails that promote a specific program or event are not appropriate.

If your message does not meet the criteria, please submit a campus announcement instead.

Please note that if your message does not meet the criteria for an all-campus email, MarComm staff may publish and distribute a campus announcement instead. You will be contacted in advance if that happens.

Questions? Contact us at internal-communications@uwm.edu.

Submit Your Request

Point of Contact (Name)*

Point of Contact (Email)*

Divison*

Division Head Consent*

We recommend that emails are approved by division heads in advance, but this is not required. Division heads are copied on submissions for informational purposes.

Billing String*

Emails are billed at the rate of $.0035 per recipient. This is a pass-through cost to our vendor.

Message Details

Is it critical for messaging to reach all students and/or employees for legal, emergency or related reasons?*

If this message is legally required, please explain briefly what compliance requirement it satisfies. Thank you!*

Has your email been built in an Emma account, or would you like to use a previously distributed email as a template?*

Where does the current or past email exist?*

Emma Account Name

Emma Campaign Name or Subject Line

Date sent (if applicable)

Requested Send Date*

Please note that while we will try to honor requested send dates, they may need to be adjusted if other emails are scheduled for that date and time. A lead time of at least two working days is preferred to allow for the building and proofreading of emails.

Audience*

Employees (Milwaukee campus)

Employees (Washington County campus)

Employees (Waukesha campus)

Students (Milwaukee campus)

Students (Washington County campus)

Students (Waukesha campus)

Inbox Fields*

Example: UWM Internal Communications is the Send-From Name that goes with internal-communications@imc.uwm.edu, which is the Send-From Email (including DKIM domain).

NOTE: This is not your personal UWM email and must be in the format above with the text following the ‘@’ symbol reflecting your subaccount’s DKIM domain.

Send-From Name

Send-From Email (include DKIM domain)

Reply-To Email

Subject Line*

It’s best practice to keep subject lines to 40-60 characters.

Preheader Text

Preheader text will display for some recipients in their inbox preview window. Use it to preview email content.

Image(s)

Please name your images so it’s apparent where they should go within your email.

Drop files here or

Max. file size: 5 MB.

Email Body Copy*

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