Workday Self-Service Questions

You’ll land on your homepage, which may include alerts, tasks, and quick links like “Enter My Time” or “Check In/Out.” Use the sidebar to access key worklets like Personal, Pay, Absence, and Learning.

Basics of Navigation in Workday

Job Aids are step-by-step guides for Workday tasks. They include screenshots, definitions, and instructions. You can search the Workday KB Library for help with any function.

Workday KB Library

Go to your profile icon (top right), then “View Profile.” Use the tabs on the left to update your contact details.

Editing Personal Information in Workday – Employee

Adding and Changing Emergency Contacts – Employee

Yes! Under the “Education” tab, click “Add Education.” You can enter your school, degree, year, GPA, and upload documents.

Manage Education History – Employee

Go to the “Personal” tab in your profile and select “Names.” You can enter a preferred name, which updates in HR systems but not all campus systems.

Preferred Name Change – Employee

Go to your profile > “Absence” tab. The “Absence Balance” table shows vacation, sick time, personal holidays, and legal holidays.

Time Off Balances & Reports Overview – Employee

Select “Request Absence” in the Absence worklet, choose the type of leave, and enter the dates.

Requesting Time Off (Absence) – Employee

Use “Request Absence” and select “No Leave Taken” for the appropriate month.

Reporting No Leave Taken – Employee

Hourly employees and student workers must enter time to be paid. Salaried employees generally do not unless performing additional hourly work.

From the homepage, use “Enter My Time” or “Check In/Out.” You can also go to the Personal > Time tab.

Entering Time in Workday – Employee

In your profile > “Pay” tab > “Payslips.” You can view, print, and download current and past payslips, tax documents, and voluntary deductions.

View and Print Payslips – Employee

It’s a simulation tool that estimates your pay after hypothetical changes to benefits or tax elections.

Model My Pay – Employee

Go to your profile > “Actions” > “Job Change” > “Request Flexible Work Agreement.”

Request Flexible Work Arrangement – Employee

You must end the current agreement before submitting a new one.

End Flexible Work Arrangement – Employee

Your manager can guide you on department expectations and approved schedules.

Use the “Learning” worklet to browse, enroll in, and track completion of required and optional courses.

Workday Learning Dashboard – Employee

From the Learning dashboard, search for a course and click “Enroll.” You’ll receive a confirmation and the course will appear in your active learning.

Enrolling in Courses – Employee

Mandatory trainings are assigned based on your role and employment type. You’ll receive notifications in your Workday inbox and can track them in the Learning dashboard.

Mandatory Employee Training – Employee

Yes! You can group related courses into a custom learning path for professional development. Use the “Create Learning Path” option in the Learning worklet.

Create and Manage Learning Paths – Employee

Go to the Learning dashboard and select “Learning Transcript.” You’ll see a record of completed courses, dates, and statuses.

Accessing Learning Transcript – Employee

Try refreshing the dashboard. If it still doesn’t update, submit a GetHelp ticket with the course name and completion date.

Click the gear icon on your homepage > “Add Menu Items” > scroll to “Personal” > click the + next to Onboarding > click “Add Item.”

HR-related questions: Your HR Business Partner (HRBP)

Finance related questions: Your Division Finance Officer (DFO)

Find your HR-BP and DFO

Technical issues or access problems: Submit a ticket to UW Get Help

UW Get Help

GetHelpUW@support.wisconsin.edu

Visit the Workday Job Aid Library and explore Workday Learning for tutorials and walk-throughs.

Workday Job Aid Library