Travel Guidelines

2018-19 English Department Travel Guidelines for Graduate Students

 Departmental Policy:

To support professional development, the department will provide funding up to $250 per academic year for research or travel to major conferences at which you present. Please direct all travel questions to Brooke Barker ( or Christopher Hofland (

 Please go to UW TravelWIse for all UW System travel and reimbursement policies and procedures.

 Required Actions:

  • Prior to travel
    • Submit justification for travel (acceptance letter, abstract, or description) to Brooke Barker (
    • Create a Travel Authorization. In UW TravelWIse, log in at “e-reimbursement,” then click on “create travel authorization.” In addition, submit a completed paper L&S Travel Approval Request form to Christopher or Brooke.
  • After travel
    • File a Travel Expense Report via e-reimbursement (mandatory: no more paper TERs) within 90 days of travel completion. Make sure to attach all required documentation, including scans of the completed paper authorization form (if used). University employees are reimbursed via direct deposit.