Microsoft 365 products have a built-in Accessibility Checker for testing a document’s overall accessibility. The checker provides Inspection Results, feedback about the importance of fixing errors and warnings, and tips on how to repair issues that pose barriers to accessibility. The Accessibility Checker is available for Microsoft 365 for the web, as well as the desktop application software, which has more extensive accessibility reporting than the web app. It is important to note that older versions of Microsoft Office have an Accessibility Checker, but it’s slightly different than what’s described on this page and is launched via a different procedure (consult the help for your version of Microsoft 365).
Using the Accessibility Checker in Microsoft 365
The steps for launching the Accessibility Checker for Word, PowerPoint and Excel in Windows, Mac and for Microsoft 365 online are the same; from the Review tab select the Check Accessibility icon. However, the desktop version in Windows offers the designer more options from a drop-down menu; from the menu, select Check Accessibility.
In all versions of Microsoft 365, this will display an Inspection Results window that lists Errors, Warnings and Tips to improve accessibility. It is important to note that Errors and Warnings will cause significant barriers to accessibility and must be addressed. Clicking on an issue will a) jump to the location of the issue, and b) give a brief synopsis at the bottom of the Inspection Results window of why the issue is a barrier and steps to fix it.