Accessibility responsibilities vary depending on the types of content you create in your role. Use the checklists below to identify key accessibility considerations before publishing or sharing content.
Table of Contents
If You Create Microsoft 365 Documents & Meeting-Related Content
| Content Type | What You Need to Check |
|---|---|
| Word Documents | Is the document structured so someone can navigate it, not just visually formatted? |
| PowerPoints | Are slides readable, in the correct reading order, and understandable without relying only on visuals? |
| PDFs | Is the PDF necessary, and was the source file made accessible before export? |
| Emails | Are the message, links, images and attachments clear and accessible? |
| Meetings | Can people access the agenda, materials, captions, recordings, minutes and follow-up information? |
| Public notices | Is the information available in an accessible format, not only as a scanned or image-based file? |
| Recordings and videos | Are captions, transcripts or accessible alternatives available when needed? |
If You Create Web & Social Media Content
| Content Type | What You Need to Check |
|---|---|
| Webpages | Is the page structured clearly with headings, meaningful links and readable content? |
| Images | Does the image need alt text or a text alternative? |
| Flyers and graphics | Is key information available in text, not only in the image? |
| Videos | Are captions and audio descriptions available and accurate enough for access? |
| Social media | Can someone understand the post without relying only on the image, color, emoji or video? |
| PDFs | Is the PDF necessary, or should the information be on a webpage? |
| Links | Does the link language clearly explain where it will take the reader or what action is expected? |
| Event posts | Is date, time, location, registration and access information provided in accessible text? |
If You Create Data, Dashboards, Excel or Power BI Content
| Content Type | What You Need to Check |
|---|---|
| Excel workbooks | Are worksheets, tables, headers and labels clear and logical? |
| Charts | Can the chart be understood without relying on color or visual placement? |
| Dashboards | Can users navigate the dashboard and understand the layout? |
| Filters and slicers | Are controls labeled clearly and understandable? |
| Data tables | Are tables structured for understanding, not just visual appearance? |
| Color | Is color used carefully, with labels or other cues? |
| Summaries | Is there a plain-language explanation of key findings or trends? |
| Public reports | Is the data available in an accessible format, not only as an image or an inaccessible dashboard? |
| Downloads and exports | Are exported files, PDFs or spreadsheets accessible before distribution? |